Sources Sought Notice 3-29-22.pdf

March 29, 2022

TO: All Interested Firms

SUBJECT: Sources Sought, Jefferson Lab Copy Services

The Thomas Jefferson National Accelerator Facility (Jefferson Lab) is seeking firms capable of performing the below scope of potential work. Jefferson Lab is a U.S. Department of Energy nuclear physics research facility located in Newport News, Virginia, managed and operated by

Jefferson Science Associates, LLC (JSA) under prime contract to DOE.

Scope of Work

Provide high quality, innovative duplicating, printing, and related services in support of Jefferson

Lab’s mission.

The anticipated contract will be four initial programs years, with options for two additional terms of four program years each, for a total subcontract performance period of up to twelve

(12) years.

Equipment replacement for some or all of the copier equipment is expected at a minimum every four (4) years during the time of executing the option terms.

Expected major components:

Operation of a networked central copy center, to included 2 high volume color copiers and high end scanner furnished by the subcontract, and a Jlab owned cutter.

Scheduled and on-call pickup and delivery services

Furnishing and maintaining all convenience copiers

Furnishing all consumable copier supplies, except paper

Maintaining the printers currently under maintenance

Furnishing all consumable printer supplies for the printers under maintenance

Managing site wide copier and printer paper inventory and distribution

Promoting use of copy center services

Other related document management services at required

Current Services provided include:

2 leased high volume copiers and a scanner

34 leased convenience color capable copiers

2 on-site subcontractor staff personnel

Average 130,000 copies per month, 25% of which are made in the Copy Center

Approximately 101 printers and multifunction devices covered under the contract

Jlab owned cutter

Significant scanning in Copy Center

Anticipated subcontract award: July/August 2022

If your company has experience in providing similar services, including on-site staffing, copy volume and number of copiers and you are interested in competing for award, please register for this requirement on the Jefferson Lab Solicitation Bulletin Board at https://misportal.jlab.org/ul/bus_ops/.

This notice is not the Request for Proposal. It is a request for interested sources to register on the Jlab Solicitation Board to receive the Solicitation documents.

If you have any questions, you may contact me at stepney@jlab.org.

Sincerely, Carolyn Stepney Sr. Procurement Officer

Cc: Kelvin Edwards mailto:stepney@jlab.org