Sources Sought Notice - 1202SC25SS0003.pdf

SOURCES SOUGHT (SS)

Met One, Instruments Inc. Smoke Detector Purchase, OEM Parts, Repair, & Calibration

Services

Solicitation Number: (To be determined)

Agency: United States Department of Agriculture (USDA)

Office: US Forest Service

Location: National Interagency Fire Center - Boise, ID

SS Issue Date: June 16, 2025

SS Response Date: June 23, 2025

Synopsis:

This Sources Sought Notice (SS) is solely for information and planning purposes only regarding vendors who are capable of providing Original Equipment Manufacturer (OEM), Met One Instruments, Inc. manufactured items and services listed in the “Deliverables and Services” section below and shall not be construed as a solicitation or as an obligation on the part of the USDA Forest Service. The purpose of this SS is to identify qualified sources capable of providing items described herein. As a result of this SS, the Forest Service National Interagency Fire Center (NIFC) may issue a Request for Quote (RFQ). The Government will not pay for, nor reimburse, any expenses incurred in responding to this SS.

The NIFC does not intend to notify respondents of the evaluation and will not share information made available;

please ensure any sensitive or protected information submitted is marked as such.

The Forest Service reserves the right to terminate this request and change its requirements if needed and any material submitted becomes the property of the Forest Service and will not be returned.

Responding to this notice does not guarantee participation in any future activities.

Background:

The US Forest Service, Rocky Mountain Area Support Fire Cache hosts the National Incident Smoke Monitor Support Cache which provides smoke particulate monitoring kits available for deployment to wildfire and prescribed fire incidents. The cache has 50 Met One Instruments, Inc. smoke particulate monitoring kits. The cache has a need to procure OEM parts and certified services for calibration, maintenance, and repair of the smoke particulate kits and their accessories.

Calibration and associated servicing of Met One particulate monitors, calibrators, and associated instrumentation is necessary for reliable and accurate data and information about smoke and air quality from prescribed and wildfires. In order to maintain accuracy and consistency, the monitors require calibration, maintenance and repair, the monitors are required to be maintained according to manufacturer’s specifications and the cache’s Standard Operating Procedures for the monitors.

Deliverables and Services:

The Vendor shall be able to provide Met One Instruments, Inc. smoke particulate kits, OEM replacement parts, and certified repair and calibration services below:

• Met One Wildfire Smoke Particulate Kits and OEM parts as indicated:

o E-BAM PORTABLE ENVIRONMENTAL BETA-ATTENUATION MASS MONITOR(s) o E-BAM PLUS PORTABLE ENVIRONMENTAL BETA-ATTENUATION MASS MONITOR(s) o E-SAMPLER DUAL AMBIENT MONITOR/SAMPLER(s) o OEM replacement parts for E-BAM & E-SAMPLER

• Certified Services as indicated:

o Met One certified E-BAM & WF E-BAM repairs, calibration, and upgrades o Met One certified E-Sampler & WF E-Sampler repairs, calibration, and upgrades

Classification Code: NAICS Code: 334519 or pertaining.

Place of Performance:

Specified days after receipt of order.

THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS RFI OR TO OTHERWISE PAY FOR THE INFORMATION SOLICITED. This SS does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this contemplated effort. This SS is for planning purposes only and shall not be considered as a request for proposal or as an obligation on the part of the Government to acquire any products or services. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this SS or the Government’s use of such information. The Government reserves the right to reject, in whole or in part, any contractor’s input resulting from this SS. Response to this SS will not be returned.

Whatever information is provided may be utilized by the US Forest Service in developing its acquisition strategy and its Statement of Work. The information resulting from this SS may be included/combined with other submissions in one or more options considered in the analysis of alternatives. Any proprietary information that is submitted may be used in establishing requirements, but specific information will be safeguarded as proprietary providing it is marked in accordance with FAR 3.104-4.

Submittal of Information:

Offerors responding to this Request for Information must provide the following:

A capability statement outlining core capabilities, available technology, past performance, and other differentiators that would indicate ability to meet needs in “Deliverables and Services”. Response to this SS shall be limited to twenty (20) pages. The following information must be submitted with your comments:

1. Company Name

2. Company Mailing Address

3. ueiSAM Number

4. Company Point of Contact (name, telephone number and e-mail address)

5. Company’s Size Standard (i.e., Large, Small, Veteran Owned, etc.) based on NAICS code 334519 or pertaining.

6. Existing Government Contract Numbers and Schedules (if any)

7. Provide Capability Statement

8. Provide proof of Met One Instruments, Inc. authorization as a certified 3rd party vendor and service provider.

PROVIDE ANY OTHER PERTINENT INFORMATION RELATING TO THIS SS THAT WILL ASSIST THE GOVERNMENT IN

ADJUSTING THE CURRENT SPECIFICATIONS FOR A FOLLOW-ON SOLICITATION.

The information requested by this SS shall be provided, via email, by close of business (5:00 p.m. Central Time) June 23, 2025 to Matthew Cox at: matthew.cox2@usda.gov. Vendors shall reference, “Sources Sought 1202SC25SS0003 Met One Smoke Detectors” in the subject line of their emailed response.

The U.S. Forest Service intends to utilize the SS responses/information to assist with the development of a solicitation to obtain products that match the specification.

(End of SS) mailto:matthew.cox2@usda.gov

Submittal of Information: