Sources_Sought_Notice_1.pdf

National Library of Medicine

Office of Acquisitions

Sources Sought Notice General Information

Document Type: Sources Sought Notice Title: Offsite Archival Collection Storage Services Request for Information Post Date:12/23/2022 Request for Information Response Date: 1/9/24 NAICS Code: 493110 - General Warehousing and Storage Product Service Code: M1GZ, Operation of Other Warehouse Buildings

Request for Information Notice

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) 493190 - Other Warehousing and Storage; 493110 - General Warehousing and Storage; 519120 - Libraries and Archives responses from “all” vendors are requested. This Notice seeks industry comments to assist the Government.

If you have any comments or find any ambiguities, please advise the Government to develop the proper acquisition strategy.

Responses from “all” sources are requested. Other than Small Businesses, Small Businesses, 8(a) small businesses, HubZone small businesses, Service-Disabled Veteran-Owned Small Businesses, Woman-Owned Small Businesses and Economically disadvantaged Women-owned Small Businesses are encouraged to respond.

This notice is for market research purposes only and is not a Request for Quote (RFQ), nor does it restrict the Government as to the final acquisition strategy. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice.

Contracting Office Address

Office of Acquisitions 6707 Democracy Boulevard Suite 105 Bethesda, MD 20892

Background

The History of Medicine Division (HMD) is NLM’s special collections unit. HMD maintains a pre-eminent collection of rare books and manuscripts the world's published medical literature.

The Archives and Modern Manuscripts Program (AMMP) seeks to rent collections storage space for a variety of its personal papers and archival collections generally dating between 1850-present. These materials are to be considered unique cultural heritage-class collections regardless of the age or nature of their intellectual contents. These collections contain a wide-variety of physical formats. Collections are stored and organized generally in archival-grade boxes in a variety of sizes including 1.25 cubic foot storage boxes, manuscript cases, and oversize flat boxes.

Objectives/Scope

The objective of this notice is to obtain information to identify firms capable of providing physical and environmental storage and access services for no less than 10,000 cubic feet of boxed archival records collections. The facility shall have standard compact archival-grade shelving, HVAC controlled environment, loading dock facilities in close proximity to storage area, and self-service collection access accommodations.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform project management support as defined in the Statement of Work (see attached). The contractor shall perform to the standards in this solicitation.

Firms submitting a response to this Notice should include a capabilities statement covering experience, staffing and technical capabilities for performance of the following questions. Responses for each question should include information to demonstrate how the firm’s recent past performance (last 3 years) is relevant to the technical areas listed including the dollar value, period of performance, size and scope of the firm’s prior contracts.

Questions

1. Please provide evidence of your firm’s ability to provide unshared shelving capacity (no multi-tenancy) during the last three (3) years.

2. Please provide evidence that your firm’s storage facilities are equipped with HVAC controlled equipment able to consistently control the interior environment at a temperature of 70 Fahrenheit ( 5 variance) and relative humidity of 40% RH ( 5% variance).

3. Please describe how your firm’s storage facility is secured from access by the general public.

4. Please describe your firm’s storage facility provides Unlimited access to storage space by

NLM staff for self-service collections deposit and retrieval.