Sources_Sought_NOTICE_1.docx

Sources Sought Notice Food Supply & Delivery Services for BIA-OJS District V Detention & Juvenile Facilities Bureau Of Indian Affairs – Office of Justice (BIA-OJS)

THIS IS NOT A SOLICITATION

1. Purpose The Bureau of Indian Affairs, Office of Justice Services (BIA‑OJS), is seeking information from capable and responsible vendors who can furnish and deliver perishable and non‑perishable food products, beverages, paper goods, and limited food‑service supplies required to support daily operations at several federal detention and juvenile transport facilities. Requirements include safe handling, temperature-controlled delivery, compliance with USDA/FDA food regulations, and the ability to meet scheduled and emergency orders.

This notice supports market research to determine whether a competitive procurement is feasible, including small business set‑aside considerations.

2. Description of Required Services Vendors must be capable of supplying and delivering the following categories:

• Perishable food items

• Frozen foods

• Meat and poultry

• Dairy products

• Produce (fresh fruits and vegetables)

• Dry goods and shelf‑stable items

• Bread and bakery items

• Canned goods

• Pasta and grain products

• Paper products

• Cleaning and food‑service supplies

• Other related authorized items All products must meet applicable USDA, FDA, federal, state, and local food safety standards. Temperature‑controlled items must remain compliant throughout transport and delivery. Vendors must also support menu‑driven requirements and substitutions approved by authorized Government personnel.

3. Delivery Locations Vendors must be able to perform scheduled and emergency deliveries to ALL of the following BIA‑OJS facilities:

• Blackfeet Adult Detention Center – Browning, MT

• Fort Belknap Adult Detention Center – Harlem, MT

• Wind River Detention Center – Ft. Washakie, WY

• Rocky Mountain Regional Detention Center – Hardin, MT

• Fort Peck Juvenile Transport Hub – Poplar, MT

• Northern Cheyenne Juvenile Hub – Lame Deer, MT

4. Estimated Population & Ordering Volume Daily average population served: approximately 138 detainees Estimated monthly meals/snacks: 16,560 Orders may be placed via email, telephone, fax, or in person by authorized staff.

Note: These figures reflect estimates only and do not represent guaranteed order quantities.

5. Capability Requirements Interested vendors must demonstrate capability in the following areas:

1. Multi‑site delivery coverage across Montana and Wyoming.

2. Temperature‑controlled logistics for perishable, frozen, and refrigerated goods.

3. Ability to support emergency/unscheduled deliveries when required.

4. Capacity to meet menu‑based substitutions, notify the Government of shortages, and maintain product quality compliance.

5. Ability to provide complete delivery documentation, including delivery tickets, pricing, product substitutions, and shortages.

6. Submission Requirements Interested firms should submit the following information (maximum 10 pages):

1. Company name, address, and point of contact information

2. CAGE code and UEI

3. Business size/status under NAICS 424410 (or recommended alternative)

4. Capabilities statement tailored to the scope of this requirement

5. Geographic service coverage, especially confirmation of ability to deliver to all six listed sites

6. Past performance for similar food delivery or institutional food supply contracts

7. Logistics capabilities, including distribution centers, truck fleet descriptions, cold‑chain compliance, and emergency delivery processes

8. Ability to meet daily, weekly, and emergency delivery requirements Responses should be submitted electronically to: Lara.Wood@bia.gov Subject Line: “Sources Sought Response – BIA‑OJS Food Supply Services”

7. Disclaimer This Sources Sought is for planning purposes only. It does not obligate the Government in any way, nor does it guarantee a solicitation or contract award. No reimbursement will be provided for costs associated with responding.