Sources Sought Notice - 1-10-24.pdf

Washington Headquarters Services/Acquisition Directorate (WHS/AD) Sources Sought Notice/Request for Information

Document Type: Sources Sought Number: HQ003424R0069 Project Title: Pentagon Memorial Facilities Operations and Maintenance Sources Sought Post Date: 10 January 2024 Response Date: 12 February 2024 NAICS Code: 561210 – Facilities Support Services Product Service Code (PSC): Z1PZ – Maintenance of Other Non-Building Facilities

Contracting Office Address: Washington Headquarters Services, Acquisition Directorate, 4800 Mark Center Drive, Suite 09F09, Alexandria, VA 22350-3400

Sources Sought Notice:

This Sources Sought is being issued by the Department of Defense, Washington Headquarters Services, Acquisition Directorate (DoD/WHS/AD), on behalf of the Pentagon Building Management Office (PBMO). Note that this is not a request for offers. A determination by the Government not to issue a solicitation based upon responses to this notice is solely within the discretion of the Government. This Sources Sought seeks industry comments to assist the Government in locating potential sources with the ability to satisfy its requirement.

Responses from Small Business concerns, 8(a) Small Businesses, HUBZone Small Businesses, Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Women-Owned Small Businesses (WOSB) and Economically Disadvantaged Women-owned Small Businesses are highly encouraged. If at least two qualified small businesses are identified during this market research stage, any competitive procurement that may result will be conducted as a small business set-aside.

Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit: https://www.sba.gov/document/support-table-size-standards, and check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

Scope: The Contractor will provide services that encompass all activities associated with the operations, maintenance and repairs of the two-acre Pentagon Memorial. The Contractor is also responsible for replacement of equipment and systems. The Pentagon Memorial is a unique structure serving as a work of art, a memorial of significant emotional power, and a functioning park with landscaping and moving water features. The maintenance of the Pentagon Memorial will involve considerable orchestration of contractor resources coupled with a deep sensitivity to the significance of the memorial and the concerns of victims’ families and the public. All these aspects may present major challenges to the performance of services.

The DoD/WHS/AD is seeking information from “all” interested potential sources qualified under NAICS code 561210: Facility Support Services capable of providing services as outlined in the attached draft PWS.

Location: The work to be performed under this contract will be performed at the Pentagon Memorial Park at the Pentagon Reservation, to include all associated equipment and facilities within the Memorial footprint.

https://www.sba.gov/document/support-table-size-standards https://www.sba.gov/size-standards/index.html

Security Requirements:

Contractor personnel performing work under this contract must have a National Agency Check with Inquiries (NACI) background investigation at time of the proposal submission and must maintain the level of security required for the life of the contract.

Anticipated Contract Award Date: August 2024

Sources Sought Notice Guidelines:

This sources sought is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this notice will not be returned. Vendors will not be notified of the result of this review. This sources sought notice is for market research purposes only.

The Government shall not reimburse the costs of preparing responses to this request for information. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.

NOTE: This Sources Sought requires that all capability questions be addressed in detail when submitting a response.

I. Capability Statement Questions:

a) Describe work your company has performed with similar scopes, and highlight relevant capabilities used to successfully perform that work.

b) Provide a brief description of your firm’s ability to meet the high-level needs of the requirement as outlined in the draft PWS attachment.

c) Describe you have the experience and ability to provide Operations, Maintenance, and Repair services with the ability to support emergency repairs (PWS section 1.6.11.1.4) when needed for a site that requires a high degree of mechanical reliability and visual presentation while open to the public 24-7.

d) Demonstrate your ability to provide Mechanical (PWS section 1.8) and electrical system (Task 5.2) maintenance which require intensive management of fountain system to include water pumps, filter system, water treatment system, lighting, and other ancillary components (Refer to PWS section 5.2).

e) Describe your professional experience providing Restroom Maintenance and daily janitorial services to include ADA compliant restrooms (PWS section 5.6 and 5.3/5.4 for the Temporary Restrooms), trash collection, maintaining walkways and grass areas keeping them free of trash and debris.

f) Demonstrate your capability to provide snow removal (PWS section 5.4), landscaping and grounds keeping services (PWS section 5.3) including pest control.

Potential sources are invited to submit a tailored Capabilities Statement addressing the ability of their company to perform the services outlined in the draft PWS attached and provide responses to the above capability questions. Responses shall not exceed seven (7) pages maximum with each page shall be 8 ½ x 11 inches, double-spaced, no smaller than 10-point font, with one (1) inch margin requirements. Font size and spacing for tables and charts are excluded. Font type and sizing must be legible.

***To help the government in its assessment of technical capabilities please be as specific as possible in your response. It is highly recommended that firms include as much of the following information as possible when discussing prior experience:

• Contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number,

• period of performance, and

• Government Point of Contract name and email address, if any.

II. Administrative Information:

In addition to demonstrating your experience by answering the capabilities questions above, interested sources should include the following in their capability statements:

• Company Name and Address.

• Company Point of Contact, Phone number and email.

• SAM Unique Entity Identifier and/or CAGE Code.

• Business Size for NAICS Code 561210 and socioeconomic categories as defined in FAR

Part 19 (example: 8(a) Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, Woman-Owned Small Business and Economically Disadvantaged Women-owned Small Business).

• Are you interested in performing as the prime, as part of a joint venture or teaming arrangement, or as a subcontractor? This information will assist WHS/AD in establishing a basis for developing either small business set-asides or subcontracting opportunities, if appropriate:

o Identify which, if any, task areas you will utilize small business teaming partners and/or subcontractors.

o If you intend to subcontract please include the estimated percentage for Small Business subcontracting opportunities.

• Identify if your company has any pre-existing contract vehicles related to the scope of this requirement and provide the contract number for similar services. Responses may be used to determine whether a Government-wide acquisition contract (GWAC) can be used.

o Do you a GSA Schedule contract under SIN: 561210 – Facilities Support Services

III. Supplemental information requested:

1. Please highlight any information missing from the draft PWS that would provide a better understanding of the effort desired or that is unduly restrictive to small business.

2. Please indicate how much time your firm would need to prepare a response to an RFQ.

3. Would your firm need a transition period? If yes, how long? e.g.: 15 days / 30 days.

*** Responses to the Supplemental information will not count toward the page limit.***

All responses should be submitted via e-mail to Ms. Ronda Wilson at ronda.d.wilson2.civ@mail.mil and Ms. Stormy Anthony at stormy.l.anthony.civ@mail.mil no later than 10:30 AM EST on 12 February 2024. The email subject line should be titled “Pentagon Memorial Facilities Operations and Maintenance.” Please no phone calls. Only attach MS Word/Excel compatible files or Adobe Acrobat PDF files in electronic correspondence. WHS will not acknowledge receipt of responses to this Sources Sought. No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered.

mailto:ronda.d.wilson2.civ@mail.mil mailto:stormy.l.anthony.civ@mail.mil