Sources_Sought_New_Flyer_1.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

CONTRACTING OPERATIONS - WEST

1849 C Street NW Washington, DC 20240

SOURCES SOUGHT NOTICE

Repairs to New Flyer Buses Yosemite National Park

This is a “Sources Sought Notice” for the purpose of conducting market research and obtaining industry information ONLY. This is not a solicitation announcement for proposals and no contract will be awarded from this announcement. Proposals are NOT being requested, nor accepted at this time. The purpose of this synopsis is to obtain information from businesses that would be interested and capable of providing the types of services noted below. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. The National Park Service (NPS) will use information obtained through this sources sought as well as other market research to develop an acquisition strategy.

The National Park Service is conducting market research to determine the availability of small businesses, Indian Small Business Economic Enterprises, certified 8(a), HUBZone, Woman-owned, and Service Disabled Veteran-Owned Small Business sources with current relevant qualifications, experience, personnel, and capability of pertaining to the requirements outlined in this notice. The North American Industry Classification System (NAICS) Code for General Automotive Repair is 811111 with a small business size standard of $9.0 million in annual receipts.

The anticipated contract period is a projected award by June 1, 2025, with completion 180 days after award.

The work will consist of transporting, diagnosing, repairing, and testing seven New Flyer, 40-foot, diesel hybrid electric buses. The requirement is summarized on pages 4-8 of this sources sought notice.

The Government will use responses to this sources sought announcement to make appropriate acquisition decisions. A decision will be made whether to issue the solicitation as a set-aside for Indian Small Business Economic Enterprises, 8(a), HubZone, Woman-Owned, Service-Disabled Veteran-Owned, or Small Business contractors, or whether to issue a solicitation as full and open competition.

The Government invites contractors with the experience and capabilities to submit the following information:

1) Company name, address, point of contact name, phone number, e-mail address, UEI #, and GSA contract number (if applicable).

2) The North American Industry Classification System (NAICS) code is 811111, General Automotive Repair, is no larger than $9.0 million in average annual receipts. Is your firm eligible for participation in a small business program (Indian Small Business Economic Enterprise, Small Business, HUBZone, Small Business 8(a), Women-Owned Small Business, Service Disabled Veteran Owned Small Business, or Other)?

☐ Yes, state small business program ________________________________

☐ No, Large Business (over $47.0 million in average annual receipts).

☐ No, nonprofit.

Other than small businesses are requested to respond to this notice in the event the market does not indicate small business interest.

3) If your company were selected, how many calendar days would your company need after the contract award date before you could be completely set-up and begin providing services?

☐ 30 days

☐ 60 days

☐ Other ______

4) Please submit a brief Capability Statement (less than 5 pages) consisting of appropriate capability documentation and references with enough information to demonstrate to the NPS that your company can provide the services. Respondents must include references and a capability statement for at least two (2) projects/contracts within the preceding three years that are similar in scope and magnitude. For each reference include the company name and title, telephone number, and point of contact. Indicate whether your firm was the prime contractor or subcontractor on other similar projects. Respondents shall provide a list of projects by contract numbers, project titles, dollar amounts, project completion dates, overall performance ratings and evidence of the following specific capabilities: a New Flyer-authorized service partner or New Flyer factory-certified technician.

Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated for the purpose of determining to set-aside for the small business community or to conduct as an unrestricted procurement.

5) Provide any additional feedback that you feel is relevant (e.g., problems or any other issues experience with similar contracts, system limitations, etc.).

Please respond to this announcement by 5:00 p.m. Pacific Time, April 14, 2026, via email to lisa_henson@nps.gov.

The subject line of the email shall state: “Repairs to New Flyer Buses -SOURCES SOUGHT.”

The Government is under no obligation to consider information received after April 14, 2026, as part of the formal market research for this or any future acquisition that may be contemplated.

Telephone calls will not be accepted requesting a bid package or solicitation. At this time, there is no bid package or solicitation. In order to protect the procurement integrity of any future procurement that may arise from this announcement, information regarding the technical point of contact will not be given and no appointments for presentations may be made.

Firms responding to this sources sought announcement who fail to provide all the required information may not be considered by the Government in making the acquisition decision, which is the intent of the sources sought announcement.

This posting is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited.

Respondents will not be notified of the results of the market research.

SOURCES SOUGHT NOTICE

REPAIRS TO NEW FLYER BUSES

Yosemite National Park

1. BACKGROUND

Yosemite National Park supports visitor transportation throughout the park by providing shuttle buses at no charge to the public. The shuttle system is a core component of the park’s mission to provide reliable shuttle service to reduce traffic and ensure accessibility needs are met.

Shuttles are owned by the National Park Service (NPS) and operated by the park’s concessioner, which is also contracted to provide routine bus maintenance in the performance of their contract with the government. However, such maintenance does not include the repairs needed under this current requirement. Seven buses need extensive repairs, with two of the buses currently out of service.

2. SCOPE

The contractor shall furnish all labor, tools, equipment, materials, OEM parts, transportation, and incidentals necessary to complete the repairs outlined below in accordance with manufacturer specifications and industry best practices.

The Contractor must be a New Flyer-authorized service partner or factory-certified technician at the time of the award and for the duration of the contract. All repair, including diagnostic, disassembly, rebuilding, calibration, and testing work shall be performed at an authorized New Flyer repair facility. Mobile or field repairs conducted outside of an authorized New Flyer facility are not permitted for this scope of work, unless otherwise requested by the Contractor and approved in writing by the Contracting Officer in advance of performance. Proof of current authorization, including dealership or service certification documentation issued by New Flyer, shall be submitted to the Government upon request. Subcontracting repair work to non-authorized facilities is strictly prohibited.

3. OBJECTIVES

This contract aims to deliver diagnostic, repair, and corrective maintenance services for the seven shuttle buses listed here, ensuring that each vehicle is restored to a safe, dependable, and fully functional state as recommended by the manufacturer.

4. REQUIREMENTS

4.1. Independently, and not as an agent of the government, the contractor shall provide the

National Park Service with all labor, supplies, materials, equipment, and travel necessary to repair the shuttle buses described in this contract.

4.2. Contractor shall install all equipment and materials in accordance with the manufacturer’s specifications and recommendations first and any other industry standards second.

4.3. See table below for identified issues; diagnostic phase may identify additional maintenance needed.

Table 1 Equipment for Maintenance/Repair

Bus No.

Make / Model Year VIN Service

Status Identified Issues

22001 New Flyer / Xcelsior

XDE40

2020 5FYH8FR11LF074331 Out of Service Nox sensor replacement

22004 New Flyer / Xcelsior

XDE40

2020 5FYH8FR13LF074334 In Service Install Twin vision camera

22005 New Flyer / Xcelsior

XDE40

2020 5FYH8FR19LF074335 In Service Replace door assembly

22006 New Flyer / Xcelsior

XDE40

2020 5FYH8FR12LF074336 Out of Service Replace coolant hose

22008 New Flyer / Xcelsior

XDE40

2020 5FYH8FR14LF074338 In Service Replace door assembly

21701 New Flyer / Xcelsior

XDE40

2017 5FYH8FR14HB051947 In Service Replace fuel filter assembly

21702 New Flyer / Xcelsior

XDE40

2017 5FYH8FR16HB051948 In Service

Replace clutch assembly, AC compressor, hybrid battery

2020 New Flyer, Xcelsior XDE40 models, are diesel Hybrid Electric Vehicles (HEV), 40-foot length

5. TASKS

5.1. Task 1 – Transportation and Towing

5.1.1. The pickup and delivery address for all buses is at the Yosemite Garage, 9002 Village

Drive, in Yosemite Valley, California. The contractor is solely responsible for transporting buses to and from the repair facility.

5.1.2. The contractor shall coordinate with the NPS Contracting Officer’s Representative (COR) and the concessioner’s designated point of contact (hereby referred to as “Concessioner”) to schedule bus transports to and from the repair facility.

5.1.3. Contractor shall coordinate with the COR and Concessioner to prioritize shuttle repairs in a way that keeps as many shuttles in service as possible while ensuring timely completion of repairs.

5.2. Task 2 – Diagnostics

The contractor shall conduct a full diagnostic assessment of each bus, to include:

5.2.1. Check all deficiencies identified by NPS

5.2.2. Confirm all reported deficiencies and identify any additional issues

5.2.3. Provide written inspection reports for NPS approval before any major repairs begin

5.3. Task 3 – Repair

The Contractor shall:

5.3.1. Disassemble, remove, repair, rebuild, or replace failed or worn components identified and verified during diagnostics, in accordance with New Flyer service manuals and technical bulletins.

5.3.2. Reassemble all components, torque fasteners to manufacturer specifications, and verify proper alignment and fitment.

5.3.3. Provide all replacement parts that meet or exceed New Flyer specifications. Use of remanufactured parts shall be permitted only if OEM-approved and with prior written approval from the Contracting Officer.

5.3.4. Provide applicable warranty information for parts and labor.

5.3.5. Perform repairs and install all equipment and materials in accordance with the manufacturer’s specifications and recommendations first and any other industry standards second.

5.3.6. Conduct post-repair testing to verify safe and reliable operation.

5.3.7. Document all work performed.

5.4. Task 4 – Testing

After completion of repairs, the Contractor shall perform comprehensive testing to verify that all systems and components manipulated during the repair are functional according to manufacturer specifications. Testing shall include, but is not limited to:

5.4.1. Operational Checks to confirm proper performance of repaired systems.

5.4.2. Use of diagnostic scans and tools to identify and resolve any remaining fault codes.

5.4.3. Conducting controlled road testing to validate vehicle performance under normal operating conditions.

5.4.4. Documentation of all test results and provision of a signed certificate of compliance with manufacturer specifications and/or applicable standards.

6. DELIVERABLES

The contractor shall provide:

6.1. Proof of licensing, certification, and documentation verifying that the contractor is a New

Flyer authorized service partner and/or factory-certified technician, upon request.

6.2. Diagnostic reports for each bus.

6.3. A repair plan to include a parts list for each vehicle.

6.4. Written completion report summarizing completed repairs.

6.5. Final operational testing results and certification.

6.6. Warranty documentation for parts and labor.

7. WARRANTY

7.1. Overhauled engines shall include at least a 2-year up to 100,000-mile parts and labor.

7.2. The warranty must include the following:

7.2.1. Full coverage of parts and labor for defects in materials or workmanship

7.2.2. Prompt replacement/repair of any major issues

7.3. The contractor is required to provide thorough documentation detailing both standard and additional warranties.

7.4. Pass-through of any longer OEM warranties is mandatory at no added cost to government.

7.5. Extended warranty options may be proposed as add-ons.

8. VERIFICATION OF REPAIR METHODS

The contractor shall verify that all materials and repair methods shown in this Statement of Work are correct and suitable for the project. Any discrepancies in materials or repair methods shall be immediately brought to the attention of the Contracting Officer and COR before proceeding. The Contractor shall notify the Contracting Officer and COR of any significant deviation in measurements and quantities that will affect the intended outcome of the project or result in a change of cost or time to complete the work.

9. PERSONNEL QUALIFICATIONS

9.1. Personnel qualifications include, but are not limited to, being knowledgeable of New Flyer repair procedures, and being certified or authorized through New Flyer. The contractor shall make no substitutions or subcontracts without obtaining prior approval from the Contracting Officer.

9.2. The Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and complying with all applicable federal, state and municipal laws, codes and regulations.

9.3. The Contractor shall provide proof of licensing, certification, and documentation verifying that the contractor is an authorized New Flyer service provider, upon request.