Sources Sought- Motorola FLEX Dispatch.pdf

SOURCES SOUGHT SYNOPSIS

THIS IS A Sources Sought Notice. THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. The U.S. Government has a requirement for Motorola Flex Computer Aided Dispatch System and is requesting information from authorized resellers in determining the appropriate acquisition method, including whether a set-aside is possible.

We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S.

Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.

BACKGROUND: Fort Drum, NY has an anticipated need for a 5-year (Base+4) requirements contract providing Brand Name Motorola Computer Aided Dispatch (CAD) system equipment, warranty and support services with the following specifications:

The anticipated NAICS code(s) is: 334220 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. Size Standard is 1,250 employees. Product Service Code (PSC) is: 5895.

While not a firm cutoff, providing responses to this announcement no later than 10:00 a.m. Eastern Standard Time (EST) on 13 August 2025 will facilitate planning and ensure your capability receives maximum consideration. Only electronic submissions will be accepted.

Interested business concerns should provide a brief “capabilities statement” package (submissions are limited to no more than 5 pages in length, single spaced, and 12 font minimum) demonstrating its capabilities in reference to this requirement. A generic capability statement is not acceptable. The capabilities statement should identify whether or not the interested business is an authorized reseller of Motorola CAD equipment and ongoing support services. No particular format is mandated. The Government prefers that your firm submits its response in Microsoft Word, Adobe Acrobat, or a combination of both and the document must be searchable. The capability package shall be sent by email to:

Contract Specialist:

Kayla Rogers Email: kayla.m.rogers14.civ@army.mil

Procuring Contracting Officer:

Mary Summerlin Email: mary.e.summerlin3.civ@army.mil

Your email subject line should reflect: “Firm’s Name, Response to the Sources Sought Synopsis for the Brand Name Motorola CAD System and Support. The size limit of each email, with all attachments, cannot exceed 9 megabytes (MB) due to the Government’s email system restrictions. DO NOT SEND ZIPPED files as the Government’s information network will remove all zipped files.

In response to this sources sought, please provide:

1. A company profile to include name of your firm, point of contact, phone number, email address, number of employees, annual revenue history, CAGE code, and UEID. Respondents must also indicate whether they qualify as a Small Business, SDB, 8(a), EDWOSB, WOSB, HUBZone, or SDVOSB.

2. In responding to this synopsis, provide what you believe are the key tasks that need to be accomplished to be successful to procure Brand Name Motorola CAD System and Support for Fort Drum, NY. In essence, what key tasks should be used for determining minimum capability.

3. Identify whether your firm is interested in competing for this requirement as a prime contractor. If you are subcontracting any of the services out, contemplating a Joint Venture, and/or creating a teaming arrangement then please provide the name of these companies and what work they will be performing, if available. If applicable, please provide the same experience information from any Subcontracts, Joint Venture, and/or teaming partners you may propose with.

4. Identify what percentage of work will be performed by the small business prime contractor and all similarly situated entity subcontractors. Please note that FAR 52.219-14 Class Deviation 2021-O0008, Revision 1 will apply if set-aside for small business.

https://www.acq.osd.mil/dpap/policy/policyvault/USA000277-23-DPC.pdf

“Similarly situated entity” means a first-tier subcontractor, including an independent contractor, that has the same small business program status as that which qualified the prime contractor for the award and that is considered small for the NAICS code the prime contractor assigned to the subcontract the subcontractor will perform. An example of a similarly situated entity is a first-tier subcontractor that is a HUBZone small business concern for a HUBZone set-aside.

In addition, the Contractor agrees in performance of a contract for services, it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

5. Identify type(s)/certifications(s) of proposed subcontractors (such as SDB, 8(a), HUBZone, SDVOSB, and WOSB).

6. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

7. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or (520) 944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the SAM.gov notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.