SOURCES SOUGHT -MIDMARK EXAM CHAIRS - CONTRACTING OPPORTUNITIES - RFI.pdf

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION

ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the

Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists.

Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4(NCO4}, Commodities 1 is seeking information and potential qualified sources capable of meeting the requirements and salient characteristics for the purchase of exam chairs. The Department of

Veterans Affairs Medical Center, (595) Lebanon, Pennsylvania hereby referred to as the

Lebanon VA Medical Center (LVAMC) and its supporting VA Clinics have a brand name only requirement for the Midmark 626 Barrier Free Power Exam Chair and Accessories to supplement and replace existing Midmark exam chairs in patient exam rooms.

General Requirement:

1. The Lebanon VA Medical Center (LVAMC) and its supporting VA Clinics have a brand name only requirement for the Midmark 626 Barrier Free Power Exam Chair and Accessories to

2. The contractor shall provide all labor, equipment, tools, materials, supervision, documentation, services, and other items necessary to deliver and assemble exam chair.

Salient Characteristics:

The Lebanon VA Medical Center (LVAMC) and its supporting VA Clinics have a brand name only requirement for the Midmark 626 Barrier Free Power Exam Chair and Accessories to

• Midmark 626 Barrier-Free Power Exam Chair (Part#: 626-003)

• Examination Chair w/Clean Assist Roller System. IQ Scale, receptacles, drawer heater, pelvic tilt, wireless controls, w/o top

• Upholstery Top – 28” wide premium (Part#: 002-2000-XXX)

• Upholstery Top – 32” wide premium (Part#: 002-2002-XXX)

• Patient Support Rails, rails only, pair, field installed (Part#: 9A600001)

• Patient Support Rails Plus, rails only, pair, field installed (Part#: 9A600002)

• Patient Support Rail Receiver Extensions for 32” wide upholstery, pair, field installed (Part#: 9A582001)

Delivery Location:

Contractor Shall provide delivery of the Midmark Exam Chairs and Accessories according to the schedule outlined by the COR on the Delivery Order to the specified locations:

• Lebanon VA Medical Center or 1700 S. Lincoln Ave., Lebanon, PA 17042

• Cumberland County VA Clinic or 5070 Ritter Road, Mechanicsburg, PA 17055

• Lancaster County VA Clinic or 212 Willow Valley Lakes Drive, Willow Street, PA 17584

• York VA Clinic or 2251 Eastern Boulevard, York, PA 17402

• Schuylkill VA Clinic or 1410 Laurel Boulevard, Pottsville, PA 17901

• Berks County VA Clinic or 2762 Century Boulevard, Wyomissing, PA 19610

Assembly/Installation:

Installation shall include unless otherwise specified by the COR:

• Delivery of exam chairs to all examination rooms where exam chairs are required.

• Assembly of exam chairs.

• Removal and disposal of all packaging waste and materials.

• There may be no loading dock. An elevator may need to be used to deliver chairs to examination rooms.

• Lift Gate at Destination is required. This includes Lift Gate service to get the chairs to the ground only. This may apply to a facility which is not able to take a shipment dock to dock.

Contractor Responsibility:

• Contractor shall provide qualified personnel to deliver and assemble exam chairs.

• Contractor is responsible for onsite training of clinical end users, if required. Training times shall be coordinated with COR.

• Contractor is responsible for ensuring the proper disposal of all waste generated from exam chair assembly activities.

• Contractor is responsible for securing all materials, equipment and tools while on government property or in government facility. Government is not liable for any lost or stolen items that are not properly secured.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North

American Industry Classification code.

NAICS: 339113

Small Business Size Standard: 800 employees

Responses to this Sources Sought Notice should include answered the following questions:

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification

System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to

Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business

(VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you' re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you intend to subcontract any work on this contract, what portion of the total cost will be self performed /will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

(11) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(12) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(13) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(14) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as

N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition

Regulation (FAR) Part 10- Market Research. Telephone responses will not be accepted.

Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

Responses must be received via email to:

Contracting Point of Contact: Eli Baker, elibaker1@va.gov

Responses Due: Wednesday, November 27, 2024 at 2:00 PM Eastern Time

This notice will help the VA in determining available potential sources only. Do not contact VA

Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract

Officer.

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The

Government will not pay for any information or administrative cost incurred in response to this

Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under

Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.