Sources-Sought-Medical Maintenance.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR SERVICES

INTRODUCTION

This is a Sources Sought Notice ONLY. The United States Army is planning to justify a brand name requirement to procure a Protection 1 Risk-Share Comprehensive Service Agreement for the maintenance and repair needs of Becton Dickinson manufactured equipment and software.

The Medical Readiness Contracting Office-West, Fort Sam Houston, TX is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for a Protection 1 Risk-Share Comprehensive Service Agreement for Brooke Army Medical Center.

Accordingly, the U.S. Government highly encourages all interested businesses (large and small) to respond to this sources sought synopsis. In addition, small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), must describe their identifying capabilities in meeting the requirements at a fair market price, i.e. information which may help support a set-aside.

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE

NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES

WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO

THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE

REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF

ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED

ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR

ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

Becton Dickinson Medical uses proprietary software to perform scheduled maintenance and repair services. The equipment allows BAMC medical providers to provide treatment during surgical procedures. This requirement stems from new equipment that has just come off of warranty and is essential in the laboratory testing of patients requiring treatment. This new equipment was initially covered by a one-year warranty, after which maintenance services will be obtained through a Time and Materials contract until a contract could be awarded.

Now that the equipment is beyond its initial warranty period, an annual medical maintenance contract is necessary to ensure its continued proper function and patient safety

REQUIRED CAPABILITIES

The Contractor shall provide a nonpersonal service contract for the annual preventive maintenance of Becton, Dickinson, and Company manufactured Phoenix Automated Identification and Susceptibility Testing System in accordance with manufacturer's maintenance manuals, specification, and quality control policies and procedures. The contractor shall provide annual preventive maintenance for the Becton Dickinson manufactured Phoenix Automated Identification and Susceptibility Testing System located at BAMC, Fort Sam Houston services in support of the areas specified in Healthcare Technology Management Services (above). Further detail is provided in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

ELIGIBILITY

The applicable NAICS code for this requirement is 811210 with a Small Business Size Standard of $34 million. The Product Service Code is J065. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

A draft Performance Work Statement (PWS) is attached for review. (Attachment 1)

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 12 pm (CST), 21 January 2026. All responses under this Sources Sought Notice must be e-mailed to Colleen Rye at colleen.m.rye.civ@health.mil and Adam Gregory at christopher.a.gregory11.civ@health.mil

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PBSOW for the base period as well as the option periods.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran- Owned Small Business Concern.

8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

mailto:colleen.m.rye.civ@health.mil file://bamcfs01/dept$/Dept/Contracting/11_BAMC%20Cell/Colleen%20Rye/christopher.a.gregory11.civ@health.mil

The estimated period of performance consists of a 1 year base plus four (4) twelve

(12) month options with performance commencing in April 2026. Specifics regarding the number of option periods will be provided in the solicitation.

The contract type is anticipated to be Firm Fixed Price.

The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.

Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Colleen Rye and Adam Gregory, in either Microsoft Word or Portable Document Format (PDF), via email colleen.m.rye.civ@health.mil and christopher.a.gregory11.civ@health.mil

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

mailto:colleen.m.rye.civ@health.mil file://bamcfs01/dept$/Dept/Contracting/11_BAMC%20Cell/Colleen%20Rye/christopher.a.gregory11.civ@health.mil%20%20