Sources Sought - Mailroom (FINAL).pdf

SOURCES SOUGHT NOTICE

For

POSTAL SERVICES – CENTRAL MAIL ROOM

FORT IRWIN, CALIFORNIA

THIS IS A Sources Sought Notice ONLY. The Mission Installation Contracting Command (MICC) Fort Irwin, California is issuing this sources sought notice as a means of conducting market research to identify parties having an interest in and the resources to provide postal services in the Central Mailroom, Administrative Services Division, Resource Management Office (RMO), U.S. Army Garrison Fort Irwin, California. The intention is to procure these services on a competitive basis.

The U.S. Government highly encourages all interested businesses (large and small) to respond to this sources sought synopsis. In addition, small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), must describe their identifying capabilities in meeting the requirements at a fair market price, i.e., information which may help support a set-aside. All Small Business Socio-Economic categories will be considered.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Fort Irwin, California

100%

0%

DISCLAIMER: This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S.

Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it will be synopsized on the Government-wide Point of Entry. It is the responsibility of potential offerors to monitor the Government-wide Point of Entry for additional information pertaining to this requirement.

BACKGROUND: The National Training Center (NTC) Fort Irwin, California is located in San Bernardino County, California. Fort Irwin consists of approximately 753,537 acres and 6,971,497 Square Feet (SF) of total building space. Ft. Irwin is located in the Mojave Desert, approximately 37 miles north east of Barstow, California, in San Bernardino County. The population base consists of approximately 9890 military, Government civilian, 5,629 (average per rotation) rotational military and Contactor personnel, as well as 7,433 resident family members. Fort Irwin is a remote installation located in the Mojave Desert, approximately 37 miles northeast of Barstow, California. The Fort Irwin website can be located at https://home.army.mil/irwin/.

GENERAL SCOPE: Postal services are non-personal services and comprised of central mailroom services, an administrative services division and a resource management office. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items essential in support of the NTC. Further detail is provided in the draft Performance Work (PWS) attached to this announcement.

SPECIAL REQUIREMENTS: Personnel and Facility Security Clearances: Contractor personnel performing mailroom services shall possess qualifications listed in AR 25-51 and a secret security clearance. Mailroom employees can perform services under an interim Secret Clearance while a background investigation is adjudicated; however, a Secret clearance must be obtained within one (1) year of contract start date. Government computer access is required.

The applicable NAICS code for this requirement is 561431 (Private Mail Centers) with a Small Business Size Standard of $16.5M. This U.S. industry comprises (1) establishments primarily engaged in providing mailbox rental and other postal and mailing (except direct mail advertising) services or (2) establishments engaged in providing these mailing services along with one or more other office support services, such as facsimile services, word processing services, on-site PC rental services, and office product sales. The corresponding Product Service Code is R604. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

The contract type is anticipated to be Firm-Fixed-Price. The estimated period of performance consists of a base year (12 months) plus four (4) Option Years with performance commencing in October 2020.

Specifics regarding the number of option periods will be provided in the solicitation.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (SITE VISIT): MICC Fort Irwin intends to hold a site visit at location 12 June 2020. The site visit will start at 9:00am Pacific Standard Time (PST). This scheduled site visit will enable potential Offerors to further understand the history behind the requirement as well as tour certain areas of specific interest to Fort Irwin for the intended requirement. Attendance at the site visit is not a requirement and in no way will it have any effect on any company from submitting a response to this Sources Sought notice and/or a proposal in response to any forthcoming solicitation.

To register for this site visit, send an email to the subject Contract Specialists, at joey.p.acfalle.civ@mail.mil and alejandro.moreno.civ@mail.mil by noon 5:00 pm (PST) on June 5, 2020. The email must provide the business name, address, attendee name(s), a point of contact phone number and email address. The subject line of the email should read “Postal Services – Central Mailroom Fort Irwin, CA Site Visit”. Specifics, including directions, agenda, question forms, and ground rules will be provided by email upon approved registration. Due to space limitations, and current COVID-19 Fort Irwin installation guidance (subject to change), 5 attendees are allowed in the Central Mailroom at one time while maintaining a social distance of 3-6 feet (in addition to mailroom related personnel. One (1) representatives from each potential Offeror will be permitted to attend the site visit. All attendees must provide proof of U.S. Citizenship. This site visit WILL NOT be rescheduled if cancelled due to weather or any other Acts of God.

In response to this sources sought, please provide:

1.) Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, identify business size (large business or a small business), and if applicable, a statement regarding small business status (including small business type(s)/certifications(s) such as Small Business Concern, Small Disadvantaged Business, 8(a), HUBZone, Service Disabled Veteran-Owned, Woman-Owned, etc.)

2.) Can or has your company managed Postal Services as described in the applicable NAICS code industry above and as delineated in the Performance Based Statement of Work? Please Explain.

3.) Provide information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

4.) Identify whether your firm is interested in competing for this requirement as a prime contractor or not. If significant subcontracting or teaming is anticipated you must address the administrative and management structure of such arrangements.

5.) Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. Can or has your company managed a team of subcontractors before? If so, provide details including an explanation of your company’s ability to perform at least 50% of the tasking described in this PBSOW for the base period as well as the option periods, if applicable. Please note that under a Small-Business Set-Aside the small business prime must perform at least 50% of the work in terms of the cost of performance.

6.) How long will it take to acquire the necessary full staff or support and technical personnel?

7.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

8.) Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

9.) Recommendations to improve the Army's approach/specifications/draft PWS/PRS to acquiring the identified items/services

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and 2) provide services under a performance based service acquisition contract.

Interested parties are requested to submit a statement of capabilities of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch. Tailored capability statements must address the specifics of this effort, with suitable documentation to facilitate the government’s determination of organizational and staffing capacity. All data received in response to this Sources Sought Notice that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

Your response to this Sources Sought Notice shall be electronically (must be e-mailed) submitted to the Contract Specialist, Joey Acfalle and Lead Contract Specialist, Alejandro Moreno in either Microsoft Word or Portable Document Format (PDF), via email joey.p.acfalle.civ@mail.mil and alejandro.moreno.civ@mail.mil. No phone calls will be accepted. Telephonic inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. The deadline for responding to this Sources Sought Notice is no later than 5:00 pm, PST 1

JUN 2020.