Sources Sought - Information Management and Information Access Sppt Svs.pdf

DEPARTMENT OF DEFENSE (DoD)

WASHINGTON HEADQUARTERS SERVICES (WHS)

ACQUISITION DIRECTORATE (AD)

SOURCES SOUGHT NOTICE

Information Management and Information Access Support Services

HQ0034-21-SS-0428RLS

General Information:

Document Type: Sources Sought Notice Title: Information Management and Information Access Support Services Sources Sought Post Date: April 28, 2021 Sources Sought Response Date: May 12, 2021 NAICS Code: 541611 - Administrative Management and General Management Consulting Services. Product Service Code: R499, Support Professional: Other

Introduction

Washington Headquarters Services (WHS) Acquisition Directorate (AD) is conducting market research to locate qualified, experienced, and interested businesses from “all” sources, including Other than Small Businesses, Small Businesses, 8(a) Small Businesses, HUBZone Small Businesses, Service-Disabled Veteran-Owned Small Businesses, Women-Owned Small Businesses and Economically Disadvantaged Women-owned Small Businesses to provide Information Management and Information Access Support Services for the WHS - Executive Services Directorate (ESD).

Background

WHS/AD is seeking information on behalf of the Washington Headquarters Services - Executive Services Directorate. WHS/ESD provides comprehensive information management services and business solutions to the Office of the Secretary of Defense (OSD), Washington Headquarters Services (WHS) and 14 DoD Agencies and Field Activities in addition to all DoD Federal Advisory Boards, Commissions, Task Forces (BCTFs). ESD executes lawfully and federally mandated regulatory programs regarding information access, use, storage, retention, and transparency within DoD, externally to Executive Branch Agencies and Departments, and the general public. These programs require management and improvement of insulated and integrated OSD business processes. ESD provides business process support internally to the Department of Defense (DoD) and externally to other Federal Departments/Agencies in support of efforts that directly impact the general public. This PWS details support required for thirteen tasks combined to provide ESD with enterprise-wide, cradle-to-grave information and content management and general mission support.

This Sources Sought Notice is for informational purposes only. It is not to be construed as an obligation on the part of Washington Headquarters Services /Acquisition Directorate (WHS/AD). In order to proactively plan for future requirements, WHS/AD is conducting market research to locate qualified, experienced, and interested parties who have the capability to provide Information Management and Information Access Support Services.

This Sources Sought Notice is not a request for proposal (RFP) nor does it restrict the Government as to the final acquisition strategy. No contract will be awarded from this announcement. No reimbursement will be made for any cost associated with providing information in response to this announcement. At this time no solicitation exists. Therefore, please do not request a copy of the solicitation. Responses in any form are not offers.

The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice.

This acquisition has an estimated minimum dollar amount of $75,000,000.00 and an estimated maximum dollar amount of $100,000,000.00. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is NAICS: 541611 - Administrative Management and General Management Consulting Services. Small Business size standard of $16.5 million.

Service Requirement Critical Tasks/Elements

Interested parties submitting a response to this Notice should address performance of the following Service Requirement Critical Tasks/Elements in their capabilities statement. Interested parties are requested NOT to submit marketing materials; but rather, speak directly and specifically to the required capabilities and service requirements critical/tasks elements outlined below:

Service Requirement Critical Tasks/Elements:

1. Project Management Support Services

2. Directorate Operations and Mission Support Services

3. Automatic/Systematic Declassification Support Services.

4. Mandatory Declassification Review (MDR) Support Services

5. Freedom of Information Act/Privacy Act (PA) Support Services

6. Pre-Publication and Security Review Support Services

7. Records and Information Management Support Services

8. Information Collections Support Services

9. DoD Issuances and Program Support Services

10. DoD Forms Support Services

11. Correspondence Management Support Services

12. Graphics Development Support Services

13. Administrative Support Services

Please review the Draft Performance Work Statement attachment for additional details regarding the critical task elements.

Special Requirements:

1.) The Contractor shall have an active Top Security Facility Security Clearance (FCL) with Top Secret safeguarding; accredited for storage of Sensitive Compartmented Information (SCI). Additionally, the Contractor shall have an IT network certified by the Defense Counter Intelligence Security Agency (DSCA) and Sensitive Compartmented Information Facility (SCIF) accreditation by the Defense Intelligence Agency (DIA), and shall maintain this level of security requirements throughout the life of the contract.

2.) The contractor’s facilities must be located within 30 miles of the Pentagon.

Instructions

Interested parties having the capability to support a requirement for Information Management and Information Access Support Services, please submit capability statements to the following contact: Contract Specialist, Ronica Shelton via email to whs.mc-alex.ad.mbx.ks@mail.mil Subject Line: Response to Sources Sought: Information Management and Information Access Support Services

Responses must be submitted no later than May 12, 2021 10:00 AM (Eastern Standard Time).

Capability statements will not be returned. No telephone requests will be honored.

Please provide the following information:

1. A brief three to five-page synopsis of similar work performed.

2. DUNS and CAGE Code Number.

3. Company name and address.

4. Company Point of Contact, phone number, and email.

5. NAICS codes associated with the company.

6. Socioeconomic categories associated with the company (e.g., 8(a), SDB, VOSB, WOSB, etc.).

7. Identify contracts your company has been awarded under NAICS: 541611 - Administrative Management and General Management Consulting Services” Additional information on NAICS codes can be found at www.sba.gov.

8. Recommended/suggested NAICS codes for this effort.

9. Recommended/suggested Contract type for this effort.

10. Identify if your company has any pre-existing contract vehicles and the contract number for similar services.

11. Point of Contact name, phone number, and emails of individuals who can verify the demonstrated capabilities identified in the responses.

12. Respondents may submit PWS Comments in response to this Sources Sought as follows.

Responses shall be in Microsoft Word format and should not to exceed 7 pages in length. Provide specific comments in the format provided at Attachment 2. The government encourages respondents to provide comments on any aspect of the draft PWS, but is especially interested in:

a.) The suitability of requirement for firm-fixed-price (FFP), labor hour (LH), or hybrid FFP/LH. If hybrid, which PWS tasks are suitable for FFP, and which are suitable for

LH

b.) The suitability of the Full Time Equivalents and labor categories for the assigned task as listed in the estimated work load.

c.) The suitability of the Key Personnel requirements in the PWS.

d.) Areas of the PWS that are unclear or for which additional information should be provided.

13. Other Recommendations

Proprietary information and trade secrets shall NOT be submitted as part of a response.

Please be advised that all submissions become Government property and will not be returned.

All Government and contractor personal reviewing Sources Sought responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is submitted, as it is clearly stated this type of information shall NOT be submitted.

POINTS OF CONTACT:

Contract Specialist:

Ronica L. Shelton Email: ronica.l.shelton.civ@mail.mil

Contracting Officer:

Karen A. Smith

Email: karen.a.smith202.civ@mail.mil

Small Business Specialist:

Tara Upchurch Email: tara.n.upchurch.civ@mail.mil

Encl.

Attachment 1: Performance Work Statement

Attachment 2: Template for PWS Comments