Sources Sought Huron Xeriscaping.pdf

Huron Xeriscaping (IRA) Sources Sought

Huron Xeriscaping United States Federal Building

200 4th St SW Huron, SD 57250

THIS IS A SOURCES SOUGHT SYNOPSIS ONLY. THIS IS NOT A REQUEST FOR OFFERS OR

PROPOSALS. THIS NOTICE DOES NOT REPRESENT A COMMITMENT BY THE GOVERNMENT

TO ISSUE A SOLICITATION OR AWARD A CONTRACT. INFORMATION RECEIVED WILL BE

USED TO DETERMINE THE AVAILABILITY OF TECHNICALLY CAPABLE AND OTHERWISE

RESPONSIBLE FIRMS THAT WOULD BE INTERESTED IN SUBMITTING OFFERS.

Notice Type Sources Sought

Posted Date November 1, 2024

Response Date November 18, 2024, 5:00 PM (Central Time)

Set Aside TBD

NAICS Code Primary Considered:

561730 - Landscaping Services

Synopsis:

The General Services Administration (GSA), Public Buildings Service (PBS), Region 8 is conducting market research and is seeking competent and qualified construction firms to provide xeriscaping services Federal Building in Huron, SD. This project will replace existing irrigated turf grass lawn areas around the building with sustainable water-efficient xeriscaping.

GSA is seeking highly qualified firms with experience with landscaping/xeriscaping. See the capability Statement section below for more information regarding experience.

The magnitude of construction is estimated to be between $500,000 and $1,000,000.

Description of Work:

The General Services Administration, Region 8, is initiating a project to complete a xeriscape landscaping project for the buildings and grounds at the Federal Building in Huron, South Dakota. This project was designed in 2024. The end state of the project is to provide a xeriscape landscaping that will greatly reduce water use, labor, and chemical inputs over the existing turf grass lawn.

The contractor will replace approximately 41,497 square feet of existing sod forming turf grass. The contractor shall strip the existing turf grass sod surface, till, and supply new compost and or soil amendments for the new plantings. Contractor shall rake out and grade the surface smooth before placing landscape fabric. Landscape fabric shall be heavy duty type and be held down with metal landscape staples or equal. The contractor will be responsible for supplying and planting of perennial, native and non-native, non-invasive, drought tolerant plants such as grasses, flowers, broadleaved plants, and shrubs.

Many mature trees exist throughout the landscape. Contractor will be responsible for providing a certified arborist report that demonstrates the size, species and condition of existing trees and shrubbery onsite. Also included in the plans should be detailed plans for those trees and plants that are designated to be impacted or removed.

The contractor must also reconfigure the existing underground sprinkler head and bubbler system to service existing trees, shrubs, and the new plantings. Existing sprinkler heads and bubblers not needed shall be removed.

The landscaping project will have to occur while coordinating with a fully occupied and operational federal building. Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays, 7:30 AM to 5:00 PM. The Contractor working hours shall be generally established to occur during Government Occupied Hours. The following work shall be performed during Government Unoccupied Hour:

1. Any work that requires temporarily obstructing any building.

Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer’s approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

This project is funded by the Inflation Reduction Act (IRA). The Inflation Reduction Act of 2022 (IRA), Pub. L. No. 117-169, enacted in August 2022, provided GSA with significant funding for (a) measures necessary to convert facilities to high-performance green buildings, (b) acquisition and installation of construction materials and products with substantially lower levels of embodied greenhouse gas emissions, and (c) emerging and sustainable technologies.

Procurement

The GSA anticipates executing this requirement as a firm, fixed price construction contract.

An award is anticipated during the months of February or March 2025. Dates are estimates and are subject to change.

The North American Industry Classification System (NAICS) code for this procurement will be finalized once submissions resulting from this Sources Sought have been analyzed. We anticipate that NAICS codes may be 561730 - Landscaping Services.

Your firm may also provide a recommendation as to which NAICS would work best for this procurement if your firm does not have the NAICS codes stated above.

The current proposed period of performance is 120 days after Notice to Proceed, with work expected to take place in May – August 2025.

Content of Capability Statement:

Regarding any potential contractors interested in this project, the GSA will be assessing their experience against the experience needed to successfully complete this project. GSA's assessment of the experience of the interested potential contractor will be based on that contractor's submission of the following:

(1) Demonstration of successful performance of a maximum of three projects performed by the interested potential contractor as the prime contractor, and

(2) Projects completed within the last 5 years since issuance of the sources sought that are of comparable size, complexity and scope to the Huron Xeriscaping project.

To demonstrate experience, comparable size, complexity and scope, interested respondents shall address the following in each of its projects:

● Project name and contract number (if applicable)

● Project owner (Name with POC and contact information for the project)

● Total contract dollar value at initial contract award and at substantial completion

● Brief project description

● Describe specific technical skills and the key personnel your company possess to perform the work described such as landscaping or xeriscaping projects, government buildings.

● Demonstrate working in and around an occupied building; please provide details regarding how your company approached the phasing of the project to ensure minimal disruption to tenant operations and access to the building.

● Indicate if your company performed the comparable work, or if a significant portion of the work was subcontracted out.

Also provide your company’s Unique Entity Identifier (UEI) number, company/organization name, address, contact name, email address, and telephone number, web site address if applicable, type of organization, and small business type (indicate whether your firm is small business, small disadvantaged business, service-disabled veteran owned, HUBZone, Woman Owned, 8(a)).

How to Respond:

If you are an interested firm, you are invited to submit a written Letter of Interest to include a Capability Statement (inclusive of up to three projects with the above content information) no more than 5 pages in length, along with any specified questions you may have on this project. Interested companies are encouraged to ask any questions on this project and to provide inputs on the suggested period of performance, NAICS codes, and any other aspects of this project.

The Government will use this information to assess the likelihood of your firm's capability to perform this project. We urge you to provide us with substantive responses as we will utilize those in developing an acquisition that is more desirable for interested parties.

Interested firms having the capabilities necessary to meet or exceed the stated requirements are encouraged to send email responses with their capabilities statement to kristen.feickert@gsa.gov, and reference "Huron Xeriscaping" in the subject of any email response.

All responses must be submitted no later than 5:00 PM CST, November 18, 2024, via email to kristen.feickert@gsa.gov.

Telephone calls will not be accepted or acknowledged. No feedback or evaluations will be provided to companies regarding their submissions. However, GSA may contact sources to gather additional information as required. All information submitted will be held in a confidential manner and will only be used for the purpose intended.

Be advised that submission of any information in response to this market survey is purely voluntary and the government will not pay for any information or administrative cost incurred in response to this sources sought. All cost associated with this sources sought will be solely at the expense of the respondents.

Additionally, all submissions become government property and will not be returned. No basis for a claim against the government shall arise as a result from a response to this sources sought.

The sources sought notice is for informational and planning purposes only. It does not constitute a solicitation and is not to be considered as a commitment by the Government. A Contracting Officer's determination will be made to set any projects aside, resulting from this notice, for small or disadvantaged businesses from the qualified sources submitted from this request; therefore, all interested firms are encouraged to submit a response. All firms responding to this sources sought notice are advised that their response to this notice will not be considered for award. All interested parties will be required to respond separately to any solicitations posted as a result of the sources sought notice.

Sources Sought Notice for Full Operation & Maintenance Service, State of South Dakota The General Services Administration (GSA), Public Buildings Service, is issuing this sources sought notice solely for informational, planning purposes and market research in accordance with Federal Acquisition Regulation Part 10. This sources sought is seeking interest from all small business concerns capable and interested in performing and providing full building operation and maintenance services at five (5) federal facilities in South Dakota (cities of Aberdeen, Huron, Pierre, Sioux Falls and Rapid City).

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 561210, Facilities Support Services and the small business size standard is $38.5 million.

THERE IS NO SOLICITATION AT THIS TIME. All responses will be used to determine the appropriate acquisition strategy for procurement. No Award will be made from this sources sought. A solicitation is not available; therefore, do not request a copy of a solicitation. At this time, GSA is not seeking proposals and will not accept unsolicited proposals. No large businesses need to respond to this notice.

Operation and Maintenance: The contractor must provide operations, maintenance, management, supervision, labor, materials, equipment, and supplies and shall be responsible for the efficient, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems in the buildings. The operations and maintenance will include electrical systems and equipment, including high voltage power distribution equipment and systems, power poles; mechanical, plumbing, energy management control systems, and heating, ventilation, and air conditioning systems and equipment; fire protection and life safety systems and equipment; architectural and structural systems, fixtures, and equipment; service call desk operations to include record keeping using a computerized maintenance management system (CMMS) as well as other administrative functions;

maintenance of landscape irrigation systems; locks, keycard systems, dock levelers; domestic water equipment and systems; water treatment equipment and systems; sanitary sewage equipment and systems, storm drainage equipment and systems; reporting of elevator problems and service calls to the elevator contractor and Contracting Officer's Representative; flags flagpoles equipment and systems; roofs and roofing systems; additional services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair or upgrade of the buildings.

If your organization has the potential capacity to perform these contract services and are interested, please provide the following information:

(1) A complete and current record of your System for Award Management (SAM) which includes DUNS number, Organization name, address, contact name, email address, web site address, telephone number, type of organization, small business type (indicate whether your firm is small business, small disadvantaged business, service-disabled veteran owned, HUBZone, Woman Owned, 8(a));

(2) A capability statement supporting claims of organizational and staff capability to perform operations and maintenance services, ability to provide environmentally-responsible solutions and products, and methodology for supervisor/manager ability to hire/fire personnel, purchase needed supplies, materials, and equipment; and

(3) A list of full building maintenance services contracts and associated federal customers with a minimum value of over $200,000 per year. Include whether the operations and maintenance includes multiple-buildings, multi-story buildings, courthouses, high-security areas, office buildings, and/or judicial offices. Also include the size of facilities (i.e., aggregate square feet).

If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

GSA requests that potential sources only submit the minimum information necessary; no more than five pages long. All responses should be typed and legible. The SAM record does not count toward the 5 page minimum. All interested and qualified sources must respond to this office by electronic mail no later than March 31, 2017, at 4:00 pm Central Standard Time to the following contracting personnel:

Kristen.feickert@gsa.gov.

Telephone calls will not be accepted or acknowledged. No feedback or evaluations will be provided to companies regarding their submissions. However, GSA may contact sources to gather additional information as required. All information submitted will be held in a confidential manner and will only be used for the purpose intended.

Be advised that submission of any information in response to this market survey is purely voluntary and the government will not pay for any information or administrative cost incurred in response to this sources sought. All cost associated with this sources sought will be solely at the expense of the respondents. Additionally, all submissions become government property and will not be returned. No basis for a claim against the government shall arise as a result from a response to this sources sought.