Sources Sought_HoodsDucts_11.21.24.pdf

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

MARKET RESEARCH PURPOSES ONLY

REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE

48th CONTRACTING SQUADRON (USAFE)

Issue Date: 21 November 2024 Response Due Date: 23 December 2024 NAICS Code: 561790 – Other Services to Buildings and Dwellings Subject: Request for Information (RFI)/Sources Sought Notice (SSN) –

Hoods & Ducts Cleaning Services for Grease Extraction Systems

GENERAL INFORMATION

Description:

The 48th Contracting Squadron (48 CONS) at Royal Air Force Lakenheath seeks feedback from companies/entities capable of providing Hoods & Ducts Cleaning Services. 48 CONS anticipates releasing a solicitation in 2025 for the subject services under the identified NAICS Code. The Contractor will clean hood and ducts grease extraction systems (to include but not limited to hoods, ductwork, and fans/motors) in accordance with requirements outlined in the draft Performance Work Statement (PWS). The systems are in facilities on the following United Kingdom/United States (UK/US) bases: RAF Alconbury, Barford St. John, Blenheim, Caversfield, Croughton, Fairford, Feltwell, Mildenhall, Molesworth, and Welford. Anticipated contract performance is one (1) base year (12 months) with four (4) ordering period years. Projected performance start date of mid-Dec 2025.

NOTE: The Performance Work Statement (PWS) provided in this RFI/SSN is a draft PWS only and is subject to change prior to the release of a formal solicitation.

General Information:

THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE

PURPOSE OF MARKET ANALYSIS ONLY. Transfer of Undertakings, Protection of Employees (TUPE) may apply to any subsequent contract action. This notice is being published in accordance with Federal Acquisition Regulations (FAR) Part 5.101 requiring dissemination of information for proposed contract actions and FAR 10.001(a)(2)(ii) which requires conducting market research before soliciting offers for acquisitions with an estimated value in excess of the simplified acquisition threshold. The Government is seeking industry’s input to determine the availability of qualified sources with the technical capability to fulfill the Hoods & Ducts Cleaning Services requirement. No contract awards will be made from this notice and no solicitation is available on SAM or any other bulletin board, posting room, or clearinghouse at this time. In order to develop a sound acquisition strategy, early industry participation is highly encouraged; however, participation in this effort is strictly voluntary. All costs associated with responding to this RFI /SSN will be solely at the interested party’s expense. The Government will not reimburse costs and will not be liable for any costs associated with responses to this RFI/SSN. Respondents will not be notified of the responses to this notice. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract.

All responses will be used in whole or in part for determining the most effective acquisition strategy for future Hoods & Ducts Cleaning Services acquisitions or similar requirements. Requested information will be used within the Air Force to facilitate decision making and will not be disclosed outside the agency.

Response Guidelines:

All responses to this RFI/SSN must be provided as an attachment in an e-mail message addressed to the Point of Contact (POC), below with the subject line “Response to RFI – Hoods & Ducts Cleaning Services”. Only electronic responses will be accepted. Responses submitted by any other means will not be considered.

The deadline for response to this notice is 13:00 GMT, 23 December 2024.

Requested Information:

The following is requested from interested vendors:

1. Please indicate if your company is willing/able to provide Hoods & Ducts Cleaning Services, or if there are any reasons that prevent your company from providing a quote/proposal should a formal solicitation be issued.

2. Please provide brochures/descriptive literature including a capability statement commonly provided to the general public; if available, please provide your Unique Entity ID or CAGE Code information.

3. Based upon the attached draft PWS, are there any aspects that are unclear and/or unachievable in accordance with commercial industry standards?

4. How could the government revise this requirement to better mirror commercial industry standards?

5. Based upon the attached draft PWS, are there any commercial practices including accreditations, insurances, certifications, or licenses that are required for performance within industry for Hoods & Ducts Cleaning Services?

6. Please identify and provide cost driver information that may affect performance of Hoods & Ducts Cleaning Services.

7. Please indicate if your company is able/willing to price for a contract with an extended performance period of up to a maximum of five (5) years, and whether you have any concerns about providing a fixed price for a duration of five (5) years.

8. Please indicate if a longer transition period other than sixty (60) days would be required for mobilization, in order for performance to commence 15 December 2025.

Please submit a written response via scan/email-attachment on company letter head to Ms.

Aurora Salazar-Alas at aurora.salazar-alas.2@us.af.mil and SSgt Jesseca Edralin at jesseca.edralin.1@us.af.mil.

mailto:aurora.salazar-alas.2@us.af.mil?subject=Response%20to%20RFI%20%E2%80%93%20Hoods%20&%20Ducts%20Cleaning%20Services mailto:jesseca.edralin.1@us.af.mil?subject=Response%20to%20RFI%20%E2%80%93%20Hoods%20&%20Ducts%20Cleaning%20Services