Sources Sought for R8 Fire Monitoring Services.pdf

NOTICE TYPE: Sources Sought

POSTED DATE: February 7, 2023

RESPONSE DATE: February 21, 2023

ORIGINAL SET ASIDE: N/A

CLASSIFICATION CODE:

NAICS CODE: 561 – Administrative and Support Services/561621 – Security Systems Services (Except Locksmiths)

SYNOPSIS:

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR OFFERORS

OR PROPOSALS. THIS NOTICE DOES NOT REPRESENT A COMMITMENT BY THE

GOVERNMENT TO ISSUE A SOLICITATION OR AWARD A CONTRACT. INFORMATION

RECEIVED WILL BE USED TO DETERMINE THE AVAILABILITY OF TECHNICALLY

CAPABLE AND OTHERWISE RESPONSIBLE FIRMS THAT WOULD BE INTERESTED IN

SUBMITTING OFFERS.

The U.S. General Services Administration (GSA), Public Building Service (PBS), is conducting a market survey and is seeking qualified firms (including small disadvantage businesses such as Certified HUBZone, 8(a), Service Disabled Veteran-Owned Small Business, and Women- Owned Small Business, etc.), to provide services for Regional Fire Monitoring for all Federal Buildings located throughout Region 8 in the states of Colorado, Utah, Wyoming, Montana, North Dakota and South Dakota.

Contractor shall provide services to monitor 89 fire alarm system in the buildings listed in the below. Services shall comply with monitoring requirements of the NFPA 72: National Fire

Alarm and Signaling Code.

Contractor shall monitor all alarm, supervisory, and trouble signals. Contact lists shall be updated in coordination with GSA as personnel changes take place. When alarm signals are received the local fire department shall be dispatched followed by telephone calls to those individuals identified in contact lists. For Supervisory and trouble signals the secondary contact list shall be called. Calls for alarms, supervisory and trouble signals shall be made in timely manner in accordance with NPFA 72, Underwriter Laboratory Listing requirements, and applicable industry standards. GSA and its operation and maintenance contractors shall have ability to put systems in “test” or take “offline” in order to conduct maintenance and other services. GSA and O&M contracts shall also have ability to have troubles and supervisory signals disregarded.

All addressable fire alarm systems shall have points list uploaded for monitoring so that monitoring company clear know the exact device that is in alarm, supervisory or trouble.

GSA does not have an exclusive fire alarm manufacturer type or system. There are multiple manufacture types throughout region 8 (See list below).

Monitoring station shall be UL Listed and shall provide the capabilities of a secondary receiver. If UL Listing status is lost, then GSA shall be notified within 30 days and a plan of action to remediate status is required.

GSA will request at times documentation of monitoring history and event history.

All services shall comply with codes and standards applicable to each type of work through the course of this project. Codes shall include but not limited to the current editions of NFPA

70, NFPA 72, IBC and IFC. Contractor shall also comply with the requirements of GSA PBS

P-100.

The central station alarm monitoring company shall be qualified and positioned to support the use of wireless fire alarm communication devices. This shall include all assigned frequencies for each and or all region 8 fire alarm communicators. The central station alarm company shall be qualified to provide filed support of these wireless devices if a failure to communicate shall occur within the contracted assigned buildings. The central station shall be qualified to install and provide programming and testing of the region 8 selected fire alarm communicator.

The central station shall be responsible for providing a current copy of the UL Central

Station Certificate to the GSA Contracting Officers Representative at the award of the contract and at re-newel periods. Upon request the contractor shall provide this certificate to each building assigned as listed in the specification.

GSA Fire Protection COR shall provide the central station contract list identified as “List A”

Fire Alarm Activation, and “List B” Fire Alarm Supervised and or Fire Alarm Trouble notifications. These lists shall identify the contact person as a “calling tree” in the event of notification. It shall be the responsibility of the central station to upload the contact list for notification of the specific alarm. The definition of alarms are as follow:

Fire Alarm Activation, water flow, manual pull station, smoke detection, heat detection, clean agent release, dry pipe system release would be classified as a contact “List A”. This type of alarm would be cause for the dispatch of emergency services, federal protection services and the GSA regional fire protection engineer.

Fire Alarm Activation, supervised trouble and or trouble alarm, low battery, communication failure, tamper device, circuit short, low air pressure would be classified as a contact “List B”.

This type of alarm notification would cause the dispatch of the building manager, operations and maintenance project manager, this would not be cause for emergency services dispatch.

The buildings listed below utilize Plain Old Telephone (POTS) or dual path wireless fire alarm communicators for monitoring. A total of 57 fire alarm systems to be monitored by the

UL Central Monitoring Station twenty-four hours a day, three hundred sixty-five days per years through-out the period of this contract.

• Buildings:

o Wayne Aspinall FB/CH (EST III) o Ft Collins FB/PO (Silent Night 1000) o David Skaggs Research Center (Siemens) o Mike Mansfield FB/CH (Silent Night 1000) o Havre Border Patrol HQ (EST III) o Bozeman FB/PO (EST III) o James Battin CH (EST III) o Turner Montana Port Of Entry (EST III) o Piegan POE (Silent Night 1000) o Piegan - Pump House (Silent Night 5808) o Raymond Border Station (EST) o Bismarck FB (EST III) o Fargo FB/CH (Notifier) o Ronald N Davies FB/CH (EST III) o Bruce M Van Sickle FB/CH (Silent Night 1000) o William L Guy FB/CH/PO (EST III) o Grand Forks ICE (EST III) o Fargo FB / PO (FCI 7200) o Quentin N Burdick CH (EST III) o Portal Border Station (Simplex 4010) o St. John Border Station (Silent Night 5808) o Pembina LPOE (EST III) o U.S. Courthouse - Sioux Falls (EST III) o Federal Building/PO/CH Pierre (EST III) o FB/CH, Rapid City (Silent Night 1000) o Federal Building, Huron (EST III) o Federal Building, Aberdeen (Simplex) o Frank E Moss CH (EST III) o Ogden UT, IRS building (EST III) o Ewing T Kerr FB/CH (Silent Night 1000) o FOB, Cheyenne (EST III) o JC O'Mahoney Fed Building (EST III) o Dick Cheney FB (Notifier) o DFC Bldg 19A Army Reserve (Silent Night 5700) o DFC Bldg 17 State Dept (EST III) o Wallace F Bennett FB (EST III) o Forest Service Bldg (Notifier) o Ogden, James W Hansen FB (EST III) o J Will Robinson FB (Silent Night 1000) o St. George FB (Silent Night) o Roosville POE (Simplex) o Hatch SLC Courthouse (EST III) o U.S. Custom House (EST III) o Byron White Courthouse (EST III) o Byron Rogers Federal Office Building (EST III) o Byron Rogers Federal Courthouse (EST III) o California Street Garage (EST) o Welton Street Garage (EST) o Cesar Chavez Federal Building (EST III) o Alfred A Arraj Courthouse (EST III) o Fox Street Garage (EST) o Dunseith MP (Silent Night) o Aphis LPOE, ND (EST EO) o Ambrose LPOE, ND (EST EO) o

The buildings listed below utilize AES Intelligent wireless technology in place of POTS. All building listed below are located on the Denver Federal Center in Lakewood Colorado. 32 fire alarm systems to be monitored by radio. Radios monitoring fire alarm systems may require the RF Module (transceiver) be replaced as they are currently specific to the FCC license held by the current company monitoring the fire alarm radio system.

• Buildings:

o DFC Building 40 (Notifier) o DFC Building 41(Notifier) o DFC Building 44 (EST) o DFC Building 45 (EST) o DFC Building 46 (Silent Night) o DFC Building 50 (EST III) o DFC Building 52 (EST III) o DFC Building 53 (Notifier) o DFC Building 54 (Silent Night) o DFC Building 55 (Silent Night) o DFC Building 64/64A (EST III) o DFC Building 710 (Silent Night) o DFC Building 710A (Silent Night) o DFC Building 720 (Silent Night) o DFC Building 56 (EST III) o DFC Building 67 (EST III) o DFC Building 75 (Silent Night) o DFC Building 85 (EST III) o DFC Building 810 (EST III) o DFC Building 1/1A (Notifier) o DFC Building 8 (EST III) o DFC Building 11 (Silent Night) o DFC Building 15 (Silent Night) o DFC Building 16 (Silent Night) o DFC Building 20 (EST III) o DFC Building 25 (Siemens) o DFC Building 48 (EST) o DFC Building 94 (EST III) o DFC Building 95 (Siemens) o DFC Building 74A (Silent Night)

There may be periodic requests to have personnel added or removed from notifications by email and text.

If monitoring fails at fault of contractor or sub-contractors, the contractor shall provide solutions while monitoring is down to reduce risk. Contractor shall also provide all labor and materials to restore monitoring to all systems in a timely manner.

Market research is being conducted to determine if there are small businesses with the capabilities, and experience to perform the required work.

NO TELEPHONE CALLS WILL BE ACCEPTED. QUESTIONS ARE NOT PERMITTED.

THIS IS NOT A REQUEST FOR PROPOSAL OR SOLICITATION.

If the Government chooses to move forward with an award of the fire monitoring services contract is anticipated between April – May 2023. A notice to proceed is anticipated within 30 days of award. The magnitude of services to be provided is estimated to be between $250,000.00 and $500,000.00. The estimated service period will be over the duration of five (5) years and will include a base period plus four (4) one year option periods. The North American Industry Classification System (NAICS) code for this procurement will be 561621. The Small Business Size Standard is $25.0 million.

Interested firms having the capabilities necessary to meet or exceed the stated requirements are encouraged to submit responses. All responses shall be submitted VIA EMAIL ONLY TO:

sarah.callies@gsa.gov (Sarah Callies, Contract Specialist, GSA/PBS/R8/8PQA) no later than 4:00 P.M. MST, February 21, 2023

Please reference “Region 8 Fire Monitoring Services” in any email response.

The capabilities statement is limited to two (2) pages (8 ½” x 11” typed). Provide your firm’s point of contact and website link if available.

The sources sought notice is for informational and planning purposes only. It does not constitute a solicitation and is not to be considered as a commitment by the Government. A Contracting Officer's determination will be made to set any projects aside, resulting from this notice, for small or disadvantaged businesses from the qualified sources submitted from this request; therefore, all interested firms are encouraged to submit a response. All firms responding to this sources sought notice are advised that their response to this notice will not be considered for award. All interested parties will be required to respond separately to any solicitations posted as a result of the sources sought notice.

mailto:sarah.callies@gsa.gov

CONTRACTING OFFICE ADDRESS:

One Denver Federal Center Building 41 PO Box 25546 Denver, Colorado 80225-0546 United States

PLACE OF PERFORMANCE: All Federal Buildings located throughout Region 8 to include the

States of Colorado, Utah, Wyoming, Montana, North Dakota and South Dakota

PRIMARY POINT OF CONTACT: Sarah Callies, Contract Specialist; sarah.callies@gsa.gov;

Phone: 303-880-5133 mailto:sarah.callies@gsa.gov