Sources Sought for PM Kitchen Equipment.docx

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing maintenance and repair of the Nutrition Food Services kitchen equipment. This maintenance and repair services shall be provided to the Corporal Michael J Crescenz Veterans Affairs Medical Center (CMCVAMC), located in Philadelphia, PA.

1. Vendor shall provide the following equipment maintenance and repair services in accordance with the Statement of Need outlined below:

Statement of Need Background: The Corporal Michael J. Crescenz Veteran Affairs Medical Center (CMC VAMC) Nutrition and Food Service Department has a bona-fide requirement to procure preventative maintenance for the cold holding and hot cooking equipment in the Nutrition and Food Service Kitchens in the Medical Center and Community Living Center (CLC) to ensure equipment is operational to prepare veteran meals.

Scope of Service: The Contractor shall be responsible for performing manufacturer recommended preventative maintenance for the Cold Holding Equipment and the Hot Food Preparation Equipment in the CMC VAMC Nutrition and Food Service Main Kitchen and CLC Kitchen for 1 year from the award of the contract. The contractor shall be responsible for coordinating with a representative of the CMCVAMC’s Nutrition and Food Service Department to schedule preventative maintenance on all cold holding equipment quarterly and hot food preparation equipment semiannually.

The Contractor shall provide a minimum of (3) qualified staff assigned to CMC VAMC during the length of the contract to assure familiarity and continuity of systems. The staff assigned must be certified to preform work on the specific equipment included and must provide documentation of their qualifications by registration, licensing, or certification by the state or local authority or manufacturer’s certification for the specific type and brand of equipment.

The contractor will provide maintenance and repair of the Nutrition Food Services kitchen equipment for the Corporal Michael J Crescenz Veterans Affairs Medical Center (VAMC). The work required is to ensure that all kitchen food storage and preparation equipment are operating as designed. The contractor will, upon successful award of the contract, provide to Corporal Michael J Crezcenz VAMC contract services in the form of labor, materials, and expertise to maintain kitchen equipment and other food preparation equipment as set for in this contract in peak operating condition.

The Nutrition and Food Service Department is tasked with food preparation to support the veterans in the Main Medical Center as well as the Community Living Center. There are 6 Walk-In Refrigerators, 2 Walk-in Freezers and a Blast Chiller in the kitchens that are mission critical and therefore of paramount importance. In addition, there are 3 Rational Combi Ovens, 2 Vulcan Griddles, 1 Vulcan Charbroil Grill, 2 – 40 gallon direct steam kettles, and 2 Vulcan Electric Steamers that are also mission critical and therefore of paramount importance. Additional Cold Holding equipment includes 5 Reach-In Freezers and 14 Reach-In Refrigerators.

Deliverables:

The contractor shall furnish all labor, equipment, supplies, and materials needed to perform complete inspection, repair, and maintenance in accordance with the frequency and procedures outlined in the manufacture recommendation of equipment for regular preventative maintenance on cold holding equipment, (6 Walk-In Refrigerators, 2 Walk-In Freezers, 1 Blast Chiller, 5 Reach-In Freezers and 14 Reach In Refrigerators) and hot food preparation equipment, (3 Rational Combi Ovens, 2 Vulcan Griddles, 1 Vulcan Charbroil Grill, 2 – 40 gallon direct steam kettles, and 2 Vulcan Electric Steamers) for 1 year from award of contract.

Preventative Maintenance will be conducted quarterly or semi-annually according to manufacturer recommendations for the equipment.

Hot Food Preparation Equipment Preventative Maintenance shall be performed twice a year and shall include:

· Adjustments for proper combustion

· Inspection of electrical operations

· Utility connections

· Structural integrity

· Safety device checks

· Overall operation

· Calibration of thermostatically controlled equipment

· Inspection/lubrication of all moving and mechanical part

· All Manufacturer recommendations for specific equipment

Cold Holding Equipment Preventative Maintenance shall be performed four times a year and shall include:

· Cleaning of all coils

· Inspection of electrical operations

· Connections

· Continuity

· Safety device checks

· Overall operation

· Calibration of thermostatically controlled equipment

· Inspection/lubrication of all moving and mechanical parts

· All Manufacturer recommendations for specific equipment

Contractor will submit one final inspection report in electronic format to the respective technical point of contact within 3 days of the completion of maintenance and/or repair as outlined in this contract.

Safety:

a. The contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

b. In performance of this contract, the contractor shall follow VAMC safety policies and standards for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. Contractor is responsible for the supervision of all the employees while on government property.

c. The contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e., lockout/tag out, confined space entry, universal precautions, etc.) required performing the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the contractor. Cleaning products and lubricants must be approved in advance to ensure they are USDA compliant. MSDS must also be provided before use of product.

d. Equipment listing may vary slightly as replacements occur for End of Lifecycle which may result in minor changes to equipment Models or Manufactures when items are replaced with newer equipment.

AIRSCREEN RAS- 10 MOBILE REFRIGERATOR

RAS-10

175350102

REFRIGERATO R (ROLL-IN)

7/19/2017

7/19/2018

(ELECTRIC)

Knuckle Belt Conveyor* Part of 125782

POT AND PAN WASHING MACHINE

CL44EN

851105957

WASHER- POT/PAN

5/24/2021

5/24/2022

(ELECTRIC)

HOBART DISHWASHER WITH

CONVEYOR

CLPS86EN

85-1101801

DISHWASHIN G MACHINE

8/9/2022

8/9/2023

COUNTERTOP CHARBROILER,

GAS

VCCB36

650203967

Grill

5/12/2021

5/12/2022

GRIDDLE, ELECTRIC, HEAVY DUTY

HEG36E

650204136

GRIDDLE (ELECTRIC)

5/12/2021

5/21/2022

VULCAN ELECTRIC

STEAMER

K-THERMO- KOOL

REFRIGERATOR

AVANTCO 60INCH UNDERCOUNTE R FREEZER

178SSUC60FHC

7328250920120602

FREEZER

5/21/2021

5/21/2022

AVANTCO UNDERCOUNTE R FREEZER

60INCH

178SSUC60FHC

7329250920122100

FREEZER

5/21/2021

5/21/2022

WALK-IN

FREEZER

HIGH RACK ROLL IN BLAST CHILLER

TBC1H-24

T13657120

FREEZER

10/27/2020

10/27/2021

WALK-IN

REFRIGERATOR

R

WALK-IN REFRIGERATOR, DAIRY COOLER

48822M

DX87330403

REFRIGERATO R

6/1/1991

6/1/1992

PULPER HOBART WPS1260 BUILDUP

DISHWASHER

CL64CN

851101898

DISHWASHIN G MACHINE

7/22/2019

7/22/2020

HOSRAFS REGRIGERATOR REACH-IN-2-

SECTION

HOSR2AFS

L56220K

REFRIGERATO R (REACH-IN)

10/27/2021

10/27/2022

TRAULSEN REACH IN TWO

DOOR FREEZER

K-THERMO- KOOL REFRIGERATOR

TK-4278WF-L

41803ALDN

REFRIGERATO R

5/20/2003

5/20/2004

TWO DOOR REACH IN

REFRIGERATOR

VULCAN ELECTRIC

GRIDDLE

HEG36E/ELECTRI C GRIDDLE

650213594

GRIDDLE (ELECTRIC)

3/14/2022

3/14/2023

VULCAN ELECTRIC STEAMER

C24ET10

46-3038667

Steamer

4/8/2022

4/8/2023

VULCAN STEAM

KETTLE

K400LT

Tilt Kettle 40 gallon Steam

gallon Elec.

Deliverables Acceptance: A representative of the CMC VAMC Nutrition and Food Service Department shall be responsible for verifying all deliverables have been completed. The contractor shall provide all materials, components, labor, tools, test instruments, and travel necessary to complete work under this contract for the kitchen equipment. All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract.

Work performed because of misuse, abuse, vandalism, or negligence is the responsibility of the contractor. If a service call is initiated on (1) one business day after the PM and the issue is related to an oversight or improper PM, service call will be resolved with no service or travel cost to the government. Business days are Monday – Friday.

Place of Performance: The delivery of equipment and the performance of work outlined in this statement of need shall be performed at the following address:

Corporal Michael J Crescenz Veterans Affairs Medical Center Receiving Warehouse 3900 Woodland Ave Philadelphia, PA 19104 The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.

Responses to this Sources Sought Notice should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Unique Entity ID, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 811310 (size standard of 12.5 Million). Please answer the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

(2) Is your company considered small under the NAICS code identified under this notice?

(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(4) Is the product you are providing information about made by a small business manufacturer or a large business?

(5) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(6) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(7) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(8) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

(9) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(14) Please provide your DUNS number and Unique Entity ID number.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to antonio.armstrong2@va.gov no later than, 12:00 PM Eastern Standard Time (EST) on May 7, 2024. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, Antonio Armstrong.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contracting Specialist, Antonio Armstrong at antonio.armstrong2@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.