Sources Sought for Modular Live-Fire Structure.docx

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing a Modular Live-Fire Training Tower System Structure, Class A . The structure will be delivered to the Butler VA Medical Center, located in Butler, PA 16001.

1. Introduction/Background The Department of Veterans Affairs, Fire & Emergency Services Department (FES), has determined the need to purchase a modular training system. This requirement includes the purchase of a container-style system that provides for delivery, installation, configuration, and assembly. This system will be installed on a site prepared by VA Butler to accept the configuration of the system.

2. Scope Design of a modular training system including delivery, installation, configuration, and assembly. The contactor/vendor shall provide all labor, materials, equipment, transportation, and supervision for all stated work within this scope of work. All work is to be performed between the hours of 7:00 a.m. and 4:00 p.m., Monday - Friday.

Contractor/Vendor shall provide all necessary materials, equipment, labor, supervision, and management to:

· Coordinate delivery

· Load and unload

· Install items in designated locations.

· Assemble items as required.

· Secure as designated

· Provide maintenance manuals for all products (if applicable)

· Properly dispose of all associated packing/crating materials outside the VA premises

3. Technical Specifications The Department of Veterans Affairs, Fire & Emergency Services Department is seeking acquisition of the following - this system must consist of at least:

· (3) 8’x40’ ISO-type shipping containers configured w/ two containers at ground level, abutting one another, with the third serving as a second story situated directly above one of the ground level containers.

· System must not be capable of being placed on concrete pillars or piers.

· Anti-slip floor coating throughout interior

· All exterior surfaces will be either galvanized or painted finish to resist rust.

· All exterior openings will have a method of securement when in the open position.

· All exterior openings must be able to be secured with padlock and hasp.

· Overall footprint must not exceed 22’0”x40’0” with a maximum height of 30’6”.

The ground level must consist of the following features:

a. (1) forcible entry door prop

b. (1) two-door forced entry system with cutting prop

c. (1) 36”x80” steel fabricated door w/ L-style handle

d. (1) Swing-away wall breach prop

e. (1) Class A burn room (approx. 8’x12’) w/ diamond plate flooring, floor drains, and fully insulated ceiling and walls.

f. (1) 36”x80” insulated burn room door w/ pull handle

g. (1) 36”x36” insulated burn room window & shutter assembly

h. (1) 24”x24” burn room cleanout hatch

i. (1) adjustable burn room vent hatch

j. Digital temperature monitor for burn room

k. (1) 2-level standpipe w/ fire department connection and valve control and (1) sprinkler head at each level

l. (1) 2-level interior staircase beginning on the ground floor, extending to the second floor, and continuing to the roof top w/ safety railing and roof access hatch. All components must be OSHA compliant.

m. (1) exterior staircase with landing and safety railing leading from ground level to roof top of one container. All items must be OSHA compliant.

n. active roof deck atop one container with diamond plate flooring and OSHA compliant safety railing

The second story must consist of the following features:

o. (1) Class A burn room (approx. 8’x12’) w/ diamond plate flooring, floor drains, and fully insulated ceiling and walls.

p. (1) 36”x80” insulated burn room door w/ pull handle

q. (1) 36”x36” insulated burn room window & shutter assembly

r. (1) 24”x24” burn room cleanout hatch

s. (1) adjustable burn room vent hatch

t. Digital temperature monitor for burn room

u. (2) 36”x80” steel fabricated door w/ L-style handle leading to rooftop of ground level container

v. (1) active roof deck atop one container with diamond plate flooring and OSHA compliant safety railing

w. (1) adjustable roof ventilation prop fixed atop ground level container that must accommodate the hooks of a roof ladder.

x. (1) pike pole ceiling poke out prop located below the roof ventilation prop. Must accommodate 4’x4’ sheeting.

y. (1) rappelling tower assembly with rappelling anchors, bailout window, ship’s ladder, and safety railing that is OSHA compliant. Must be located atop the second-floor container.

This system will include a confined space training prop comprised of the following:

a. Roof access that fully covers the diameter of pipe without creating any trip hazards when not in use.

b. (1) 24” vertical shaft constructed from black plastic culvert-type pipe that is smooth inside, originating at, and accessible from, roof level of the first-floor container, extending downward to near floor level, where it will be joined to a horizontal section of like size and construction pipe.

c. (1) Horizontal pipe shall exit the container on one side and be secured with an exterior door of adequate size to fully cover the opening. The opposite side will terminate with open pipe terminating 24” from exterior wall.

d. Pipe will be supported adequately enough to support up to a 500lb. live load in all axis of travel.

4. Location of Equipment Installation Department of Veterans Affairs VA Butler Healthcare Fire & Emergency Services Department 325 New Castle Road Butler, PA 16001

5. Delivery All deliveries shall be coordinated thru the Fire Chief (TPOC) in advance.

For items not being delivered directly to the site, deliveries are accepted at the address below on weekdays, excluding Federal holidays, between 8:00 a.m. and 4:00 p.m.

VA Butler Health Care System Department of Veterans Affairs Attn: Fire & Emergency Services Department 325 New Castle Road Butler, PA 16001

Vendor is responsible for removing trash/packaging materials from the VA facility. If required, It would be acceptable for the vendor to supply a dumpster to park onsite for the project at a location determined by the VA. Vendor will ensure staff are onsite upon deliveries to offload deliveries. Delivery and installation/configuration must be managed and completed in coordination with VA Standards.

No direct deliveries will be accepted by the VA; the vendor must arrange and be on-site for all deliveries. The VA will turn away any unscheduled deliveries at the vendor’s expense. A project manager or project designer and installation foreman must be onsite during installation. The contractor is responsible for coordinating a delivery schedule as far in advance as possible, but not later than 2 weeks prior to delivery. Any damage done to the space must be repaired within 90 days at the vendor’s expense.

6. Assembly and final acceptance Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

Contractor shall uncrate all equipment and items to be received (based on the Product chart) and perform all required assembly in-accordance-with the manufacturers’ instructions.

Contractor shall prevent its personnel from entering any area other than the designated work area.

Contractor shall inspect to ensure that all equipment and product(s) are free of defects and that the installation is complete and ready for use.

The Contractor shall do a final walkthrough with the TPOC before releasing crew for the day.

7. Jobsite cleanliness If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location until the next available workday.

The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned TPOC in writing, preferably via email, immediately upon identification.

The Contractor shall store damaged items in the location designated by the TPOC. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the TPOC daily. The Contractor shall repair or coordinate with the TPOC for replacement of damaged, defective, or missing items.

Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility. Any personal trash (food wrappers, drink containers, etc.) shall be removed from the site daily by the on-site Contractor staff.

8. Miscellaneous The TPOC is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must be worn by Contractors at all times while on VA premises. Contractor may not have access to the VA network or any VA sensitive information under this contract.

*Class A Class A training systems use wood or wood products to generate a realistic live fire. Usually using oriented strand board (OSB), wood pallets, or similar products, Class A systems are designed to generate predictable, reproducible fires with accurate flames and smoke behavior. This is especially true when wanting to highlight a flashover experience, where to smoke itself ignites. With any fire that produces smoke, toxic gases are introduced and requires gas monitoring to assure support personnel are not in proximity without proper breathing protection.

Responses to this Sources Sought Notice should include company name, address, point of contact, phone number, and point of contact e-mail, Unique Entity ID, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 332311, Prefabricated Metal Building and Component Manufacturing, size standard is 750 employees.

Please answer the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

(2) Is your company considered small under the NAICS code identified under this notice?

(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(4) Is the product you are providing information about made by a small business manufacturer or a large business?

(5) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(6) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(7) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(8) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

(9) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(14) Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to william.macdougall@va.gov no later than, 11:00 AM Eastern Standard Time (EST) on July 8, 2024. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, William MacDougall.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, William MacDougall at william.macdougall@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.