Sources Sought.docx

REQUEST FOR INFORMATION – SOURCES SOUGHT

Holiday Music Video for USAFA Band

FA2517-20-Q-0000.

This Request for Information is being utilized for market research in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). This is not a Request for Proposal, and the government does not intend to make an award on the basis of this RFI or otherwise pay for the information solicited herein.

The United States Air Force Academy (USAFA) Band is seeking to identify sources that shall be located within the general area of Colorado Springs, CO. The venue shall be capable of providing commercial non-personal services to create a professional quality prerecorded holiday music video of the Band with a performance venue equipped with an on-site dedicated audio recording studio in a separate room from the stage, a complete professional-grade video production team to include equipment, personnel, shooting, directing, and editing, and lighting capabilities is required.

REQUIRED DATES / TIMES:

· 20-22 November 2020, 0800-1800 each day (a one hour lunch break to be included).

REQUIREMENTS AT VENUE:

· Venue shall be located in Colorado Springs, Colorado.

· Venue shall have onsite recording studio with dedicated room separate from concert hall.

· Venue shall have a proscenium stage theater that is equipped with a hydraulic apron.

· Venue shall have a large seating area of at least 700 seats in order to create necessary live sound reverberation for audio production requirements.

· Venue shall have Front of House Variable Acoustics with adjustable dynamic acoustics in order to accommodate a variety of musical styles and volume levels.

· Venue shall be equipped with advanced lighting technology including smart instruments and an integrated digital system.

· Venue shall be outfitted with an automated fly system for scenery and lighting.

· Venue shall have a Dante Digital Audio Network System or equivalent / better.

· Venue shall have a 9’ grand piano with piano bench available for use. Piano must be tuned by professional tuner prior to tech rehearsal time and video shooting.

· Venue shall have WIFI available throughout building for free use by the USAFA Band.

· Venue shall provide three (3) crew members to assist in the USAFA Band’s production and be available the duration of needed dates and times as listed above.

These three (3) members shall be qualified in the following:

· One (1) must be a skilled audio engineer and have professional working knowledge of the audio capabilities of the venue.

· One (1) must be a skilled lighting technician and have professional working knowledge of the lighting system of the venue.

· One (1) must be a skilled stage hand and have professional working knowledge of the features of the stage and venue.

REQUIREMENTS OF LOADING:

· Venue shall have a loading dock area large enough to accommodate a 53ft (~16m) semi-truck.

· Venue’s distance from main loading dock to stage shall be no further than 35ft.

· Venue’s main loading dock shall be an electric garage door no less than 8’0” wide X 12’0” high in size.

· Venue’s loading dock shall come with a dock plate suitable for large box trucks and semi trucks.

REQUIREMENTS OF PRODUCTION OFFICE / DRESSING ROOMS:

· Venue shall have a separate Production Office.

· Venue shall have at least two (2) dressing rooms that can accommodate up to nineteen (19) people per room. Dressing rooms must have private bathrooms with makeup mirrors, lights, and costume racks. Rooms must contain closed-circuit TV with video and audio feed with independent volume control, in order to view/hear what’s happen live on the stage.

REQUIREMENTS OF LADDERS AND LIFTS:

· Venue shall have a drivable Genie Lift, with a 30’ lift.

· Venue shall have multiple ladders of various types and heights (tall enough to facilitate lighting changes as directed by the lighting technician).

REQUIREMENTS OF STAGE DIMENSION:

· Venue shall have a Proscenium Opening (Shell Configuration) of 54’-0” W x 25’-8” H.

· Venue shall have a Proscenium Opening (Theater Configuration) of 54’-0” W X 25’-0” H.

· Venue shall have a Stage Depth: Plaster to back Wall of 38’-0”.

· Venue shall have a Plaster to Apron = 6’-0”.

· Venue shall have an Apron depth of 11’-6”.

· Venue shall have a Stage Width SL-SR = 80’-0”.

· Venue shall have a System Pipe Width = 62’-0”.

· Venue shall have a Height from Stage to Grid = 46’-0”.

· Venue shall have a Hydraulic lift apron which can play at stage level (0’-0”) or audience level (-3’-0”).

REQUIREMENTS OF CHAIRS / MUSIC STANDS / RISERS:

· Venue shall have at least (40) Wenger “Symphony” Orchestra Chairs or equivalent.

· Venue shall have at least (40) Manhasset Black music stands or equivalent.

· Venue shall have at least (40) Music stand lights, and a Wenger Conductor’s Music Stand or equivalent.

· Venue shall have a Podium and Sound Shields.

· Venue shall have at choral and seating risers available.

REQUIREMENTS FOR FLY SYSTEM:

· Venue shall have a 3/4 height Fly House with a Full Lineset Travel Distance: 2’4” – 43’6”.

· Venue shall have at least 19 Linesets.

REQUIREMENTS OF SOFT GOODS:

· Venue shall have a Main Drape 46’-3” H x 62’-0” W.

· Venue shall have a Torm Masking (Black) 32’-6” H x 6’-0” W.

· Venue shall have Blackout Traveler Panels (Black) 28’-6” H x 31’-0” W.

· Venue shall have a Sharkstooth Scrim (Black) 29’-6” H x 62’-0” W.

REQUIREMENTS OF CONCERT / ACOUSTIC SHELL:

· Venue shall have a Wenger “Diva” Acoustic Shell with 8 wall towers and 2 flown ceiling clouds or equivalent.

REQUIREMENTS OF LIGHTING SYSTEM:

· Venue shall have power for lighting system.

· Venue shall have Sensor 3 - 48 Module Dimmer Racks – 288, 2400w Circuits.

· Venue’s Dimmer Racks shall have 48 Dual 20A configurable ThruPower Modules for dimmable or constant true A/C power to any circuit.

· Venue shall have Company Switches available for additional power tie-in:

· 400A 3-phase for Theatrical Lighting, 100A 3-phase for AV, 100A 3-phase for Theatrical Rigging.

REQUIREMENTS OF LIGHTING CONSOLE:

· Venue shall have an ETC ION 6000 with 6144 Outputs/Parameters or equivalent.

· Venue shall have a Black Universal 2x10 Fader Wing or equivalent.

· Venue shall have 23” LCD Touch Screen Monitors.

REQUIREMENTS OF LIGHTING INVENTORY:

· Venue shall have the following lighting inventory or equivalent: 5° Source Four 750W, 10° Source Four 750W, (10) 14° Source Four 750W, (10) 19° Source Four 750W, (30) 26° Source Four 750W, (28) - 36° Source Four 750W, 50° Source Four 750W, 15°-30° Source Four Zoom 750W, (20) Source Four PAR-EA w/ set of 4 lenses 750W, ETC Colorsource Ellipsoidal with 36° lenses, (12) 200w RGBA LED Altman Spectra Cyc, (12) High End Systems 700W LED SolaSpot 1000 Profile fixtures, (12) Chauvet Professional Rogue R2 LED Wash Fixtures, 10’ booms on floor bases for side light, (12) Chauvet Wellfit wireless/battery LED fixtures in recharging base-station cases, HazeBase Base Hazer, Altman Ghost Light.

· Venue shall have the following Followspots or equivalent: Lycian 1267 - SuperArc 400 Long Throw, Telrad Spot Sights.

REQUIREMENTS OF ADDITIONAL AUDIO EQUIPMENT:

· Venue shall have the following monitoring console or equivalent pro-level quality: Yamaha CL3 Digital Console.

REQUIREMENTS OF VIDEO PRODUCTION AND POST-PRODUCTION EDITING:

· Venue shall provide a complete Audio Video production package to include the following:

· Pre-production:

· Advance technical planning meetings.

· Workflow outline preparation, translate to hardware requirements.

· Site evaluation & advance visit, prepare DMX and communications interfaces.

· Crew briefings and production technical master plan preparation.

· Advance screen graphics preparation for scene transitions.

· Advance DMX programming and LD pre-meeting.

· Location production:

· Equipment load-in and set, calibration.

· Audio recording systems tie-in and alignment for USAFA Band mix systems.

· 5 camera Sony PMW system, 3 professional camera operators.

· Sony XDCam storage and workflow system, includes on-site audio package.

· Master control hardware to include Clearcom package, multi-format, multi input video switch, terminal equipment, camera CCU systems, PVW & PGM monitors, camera ISO and program record systems.

· Professional certified communications engineer on-site for systems operation.

· Technical director for master control operation during recording.

· Post production:

· Assembly editing of all materials into a complete finished program, target length of one hour duration. Mastering will be done in Sony XDCam format which will allow locked audio playback of completed sound track. Formatting for required broadcast and streaming destinations will be included.

· Provide transfer to client HDDs of all raw and finished media.

· Expected timeline / delivery schedule:

· Post production will begin Monday, November 30, and continue day-to-day until completed, expecting that total project completion and readiness for transfer to distribution media will be finished NLT Monday, December 7, 2020.

The proposed North American Industrial Classification System (NAICS) code is 541840.

For market research reasons, the Government is seeking industry input. Information provided will be used to determine if this requirement shall be a small business set-aside or if it shall be full and open competition

If your business is able to fulfill all the qualifications listed above, please respond by providing a brief description of how your organization can meet the requirements above and the following:

Company Name:

Company Address:

Telephone Number:

Email Address:

CAGE Code:

NAICS:

Size Status (LB or SB):

Socio-Economic Status for the NAICS Code:

· SDB

· Certified 8(a)

· WOSB or EDWOSB

· HUBZone

· SDVOSB

There is no Request for Proposal package available at this time, nor is the Government seeking proposals in response to this RFI. Interested parties are requested to send responses to Valerie.Cuevas@spaceforce.mil . No Later Than 19 Oct 10 am Eastern Time.

The Government will not pay for any information received in response to this request, nor will the Government compensate any respondent for any costs incurred in developing the information provided to the Government.