Sources Sought.docx

The Alabama Army National Guard (AL ARNG) is issuing this Sources Sought Synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the AL ARNG.

AL ARNG anticipates the need to issue 2-3 regional multiple award five (5) year term Blanket Purchase Agreements (BPAs) for catering services/meal chits. Essentially, the vision is to have a Third Party vendor act as a liaison between the Government and Contracting Officer Representative (COR) approved Restaurants/feeding establishments to coordinate feeding with the restaurant and make payment to the restaurants to ultimately ensure soldiers across approximately 84 armory locations are fed and subcontractors receive payment in a timely manner. The vendor is able to request restaurant to be added to the list, but the Government would require time inspect/approve in a timely and efficient manner. Each region will be primarily responsible for the armories located in their regions, but will also be asked to handle other regions as a secondary means (anticipation – rare). These services will be required to support monthly drill events and potential annual training exercises. BPA calls will be issued for the entire meal cost as a Firm-Fixed Price (FFP); all third party vendor fees (prime vendor) are to be included in the standardized price list, with total meal rates NTE annual Basic Daily Feeding Allowance (BDFA) rates, which are provided by Army Quartermaster. The rate is treated similar to the GSA Per Diem Rates.

We are looking for market interest and feedback for the feasibility of this potential contracting vehicle. The majority of BPA Calls will consist of meal chits (soldiers will go to the restaurant with a pre-approved set of meal options or max rate). Far less common would be catered events. We are looking for feedback in several areas, i.e. the ability to demonstrate for the third party vendor to pay upfront to restaurants, caterers, etc. while the Government would be invoiced and pay after the feeding events. Please identify in your response whether this would be feasible.

The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this potential contract vehicle is 721199, All Other Travel Accommodations, $8M SB Size Standard.

There is no solicitation at this time. This request is for capability information and does not constitute a request for proposals. Submission of any information in response to this market survey is purely voluntary and the Government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information:

1. Organization Name

2. Website address

3. Tailored Capability Statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability

4. If significant subcontracting or teaming agreement is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to

1. Provide services consistent in scope and scale with this described in this notice and otherwise anticipated

2. Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements

3. Implement a successful project management plan that includes, but not limited to, compliance with program schedules, cost containment, meeting and tracking performance, hiring and retention of key personnel and risk mitigation and

4. Provide services under a performance based service contract vehicle.

Based on the responses to this Sources Sought Notice/market Research, this requirement may be set-aside for small businesses or full and open competition, and multiple awards may be made. Telephone inquiries will not be accepted and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above listed services are invited to submit a response to this Sources Sought Notice by 12 May 2023 at 1:00 p.m. CST. All responses must be emailed to Kathryn Graham at Kathryn.p.graham.civ@army.mil.