Sources Sought Dock Levlers.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufactures, other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the American Lake VA Medical Center, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

Potential contractors shall provide, at a minimum, the following:

1) Company name, address, point of contact, phone number, e-mail address, and SAM.gov UEI number.

2) Anticipated North American Industry Classification System (NAICS) code is 237990. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than 1,250 employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to, nor will it pay for or reimburse, and costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offers who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov) It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide proof of authorized dealer or reseller letter form manufacturer.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone number, point of contact and size status (if available).

7) This is a “brand name or equal” requirement. As such, the essential physical characteristics reflect the physical functional, or performance characteristics that “equal” products must meet to satisfy the Government’s needs. To be considered for any potential solicitation, offers of “equal” products, including “equal” products of the brand name manufacturer, must:

(a) Meet the essential physical, functional, or performance characteristics of the item and those specified in this sources sought notice; clearly identify the item by brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or clear references to descriptive data or information available that identifies that the “equal” item meets or exceeds the salient characteristics required by the Government.

(c) Identify the manufacturer name (OEM) and manufacturer part number, as well as any warranty information.

(d) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination and applicable contract vehicle information.

8) Please identify the country of origin for all items.

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released it will be posted via Contracting Opportunities website located at SAM.gov of GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market Brand Name or Equal request for Information/Sources Sought Notice.

Delivery Address:

American Lake VA Medical Center 9600 Veterans Drive SW Building 43 Tacoma, WA 98493

STATEMENT OF WORK (SOW)

as of 04/16/2026

IFCAP Tracking Number:

1. Contracting Officer’s Technical Representative (COTR).

Fax Number:

2. Contract Title. American Lake Warehouse Dock Levelers

3. Background.

The loading dock levelers are over 30 years old and have irreparable issues. The shafts, hydraulic motors, pins, and catches are simply worn out from age and constant use. As each is broken, the warehouse employees are forced to use dangerous work-arounds or labor intensive and inconvenient unloading/loading methods.

4. Scope.

The design and build of the building make for a straightforward unbolting, electrical disconnect, and removal of the old units. The new units can then be slid into place, bolted down, and electrically connected. New control panels need to be installed and function tested. Work only needs to be done on the 4 dock levelers in building 143 of the American Lake VA campus.

5. Specific Tasks.

· Source and obtain approval from the contracting officer of the dock levelers to be used.

· Lock-out electrical source

· Disconnect and remove each dock control panel

· Unbolt and remove each dock leveler

· Clean and prep surface for new dock leveler

· Slide in place and align new dock leveler

· Bolt down and connect controls for each leveler

· Connect power and test each dock leveler for proper function

· Contractor is responsible for proper disposal of all removed equipment

5.1 Task 1 - Enterprise Management Controls

Deliverables:

Make and model will be provided to the contracting officer for approval prior to purchase along with any building modifications proposed for their installation.

6. Performance Monitoring Daily updates will be provided to the contracting officer representative (COR) on the status of the removal and installation. The Cor will be informed of and present for the testing of the new units.

7. Security Requirements The contractors will not be allowed access to the building without the warehouse personnel present to limit access to building equipment / hospital supplies. No facility computer or network access will be permitted.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

No government-furnished equipment or information will be provided. Contractor will supply their own lifting equipment.

9. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Though unlikely, possible foundation damage might be identified; requiring concrete repair.

Electrical power system in this building is quite old and system or capacity upgrade might be needed. Alternatively, power supply might need to be moved to a newer panel in the adjoining room.

e. Inspection and Acceptance Criteria.

The COR will perform the final inspection.

· Installation area will be clean

· wiring be neat and orderly

· Panel will have proper warnings and operation instructions.

· Breaker and panel number will be labeled on or near control panel for each dock leveler.

· Caution tape/lines will be installed around each leveler to inform of moving parts/pinch points.

11. Place of Performance.

9600 Veterans Dr Sw Building 143 Tacoma, WA 98493

12. Period of Performance.

90 days upon award of contract – this has some leeway due to needed to work within the limits of the warehouse work hours

SPO Replace TLED Supply Contract Page 1 of 11