Sources_Sought_-_DK_Shadehill_Gatehouse_Roof_1.pdf

This is a Sources Sought Announcement for the

Bureau of Reclamation – DK Shadehill Gatehouse Roofing

This announcement is being used for market research and advanced planning purposes.

Proposals are not requested and will not be accepted from this Sources Sought Notice. THIS IS

NOT A SOLICITATION FOR PROPOSALS AND A CONTRACT WILL NOT BE

AWARDED AS A RESULT OF THIS NOTICE.

The Bureau of Reclamation, Dakota Area Office (Rapid City Field Office), is seeking potential sources capable of providing all labor, materials, equipment, and expertise necessary to remove the existing flat roofing system and install a new long-term, warrantable, code-compliant EPDM roofing system at the Shadehill Dam Gatehouse near Lemmon, South Dakota. This work supports the protection of critical infrastructure and requires careful coordination with

Government personnel, adherence to site-use restrictions, and proper staging in COR-approved areas. The project includes complete roof removal down to the concrete deck, installation of a new tapered insulation system to achieve required drainage, provision of engineered wind-uplift calculations, and delivery of all documentation and warranties upon completion. The scope of work includes the following characteristics:

Background and Purpose

The Bureau of Reclamation, Dakota Area Office, (Rapid City Field Office), requires the removal and replacement of existing flat roof system at Shadehill Dam Gatehouse, near

Lemmon SD. The objective is to provide a long-term, warrantable, and code-compliant roofing system that protects critical infrastructure and ensures operational continuity.

Project Location

Work is located at Shadehill Dam gatehouse, (45°45'12.8"N 102°12'14.4"W) approximately 15 miles south of Lemmon, South Dakota. The Outlet Works Gatehouse is approximately 1.8 miles along the gravel access road located approximately 3,500 feet along Summerville Road from the intersection of Summerville Road and State Highway

73.

Use of Site

• Authorized Use of Government Land- The Contractor is authorized to use Bureau of

Reclamation land solely for activities required to complete the roof replacement work. No other use of the site is permitted.

• Coordination for Staging - The Contractor shall coordinate all staging, laydown, and access needs with the Contracting Officer’s Representative (COR). All equipment and materials shall be placed only in COR-approved areas to avoid conflicts with ongoing operations or adjacent projects.

• Non-Interference with Other Contractors - The Contractor shall perform work in a manner that does not interfere with other contractors or Government personnel operating within or near the project site.

• Prohibition on Housing - Housing, temporary lodging, or overnight accommodations for construction personnel are not authorized on Government land located at the worksite.

• Sanitary Facilities - The Contractor shall provide and maintain portable sanitary facilities

(porta potties) for use by onsite personnel. Placement and servicing schedules shall be coordinated with the COR.

Scope of Work

The Contractor shall provide all labor, materials, equipment, supervision, and quality control necessary to:

• Remove and dispose of existing roofing to concrete deck (including asbestos-containing materials if present) (Asbestos Option Award).

• Furnish and install a new EPDM membrane roofing system, including vapor barrier, polyisocyanurate insulation, cover board, flashing membrane, galvanized sheet metal counterflashing, compatible fasteners, roof accessories, and adhesives/sealants.

• Provide engineered, PE-stamped wind uplift calculations.

• Ensure 1/4 inch per foot as shown on drawings for drainage using tapered insulation as needed.

• Provide a 30-year manufacturer’s warranty and a minimum 2-year contractor workmanship warranty.

• Deliver all required documentation and closeout materials.

Government-Furnished Property/Services

The Government will provide the Contractor with access to the building’s exterior to enable project work. The Contractor is responsible for supplying all required materials, equipment, and tools. In addition, the Contractor must provide a portable generator and any other equipment necessary to supply electrical power for the work.

The Contractor is required to provide drinking water for the project staff.

Water for dust control is available, but the Contractor must coordinate with the

Government to determine the quality needed. Lake water is accessible within one mile of the site, and a frost-free water tap is approximately four miles away (one way).

Working hours are anticipated to be from 6:00 A.M. – 6:00 P.M. Monday through Friday MT, except for federal holidays.

The government intends on awarding a Firm Fixed Price with a period of performance of 122 days from the time of purchase order award.

The Government is seeking interest from large businesses, 8(a) and small businesses, small-disadvantaged businesses, woman-owned small businesses, HubZone small businesses and/or service-disabled veteran owned small business concerns who have the specialized knowledge, experience, and resources necessary to successfully complete a project of this size, scope, and complexity. The NAICS Code for this project is 238160 Roofing Contractors with a business size standard of $19.0 million.

The Government will not reimburse any costs associated with responding to this Sources Sought

Notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will not be Strictly bound to this information if a solicitation is issued. A determination by the Government not to compete this proposed contract action, based on the responses to this notice, is at the discretion of the Government.

Responses to this Sources Sought notice may include capability statements, past performance information, and any additional details that respondents believe demonstrate their company's capacity to undertake the size, scope, complexity, and magnitude of this effort. All responses should be submitted to Contracting Officer Mitchell Frost at mitchell_frost@ios.doi.gov by 1700

EST on May 28, 2026.

mailto:mitchell_frost@ios.doi.gov