Sources Sought CSU-E.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or request for proposal and no contract or purchase order will be awarded from this notice. There is no solicitation available at this time. Military Sealift Command (MSC), Norfolk, is seeking eligible businesses to perform and deliver the following lodging and transportation services at MSC in Norfolk, VA, located at Building SP 312 518 A Street, Naval Station, Norfolk VA 23511-2419.

The Contractor shall provide lodging and transportation as specified herein, to the authorized Civil Service Mariners (CIVMARs) assigned to the Military Sealift Command (MSC) CIVMAR Support Unit (CSU E) in Norfolk, VA. The Contractor shall furnish necessary facilities, including furniture, equipment and supplies, management, and supervision of the hotel labor force. Such facilities shall be located within a twenty-five (25) mile driving radius of CIVMAR Support Unit-East (CSU-E), Bldg. SP-312, 518 A Street, Naval Station, Norfolk VA 23511-2419, usingwww.mapquest.com, AND excludes any hotel separated from the base by a tunnel. Transportation to and from the contractor’s lodging facility and MSC CSU-E Naval Station, Norfolk VA will be provided by contractor.

A. LODGING/FACILITIES

At the time of submission, the hotel (s) proposed to meet the requirements of this contract must be rated by the American Automobile Association (AAA) and must meet or exceed the minimum Three (3) Diamond Designation. If, any time after award of the contract, any of the hotel (s) assigned to meet the requirements of the contract loses its AAA Three (3) Diamond Designation, the contractor will have up to twelve months to replace the effected hotel (s). In cases where it is determined the reason for the loss of AAA Three Diamond rating results in reduced quality of life or is a safety issue, CIVMARs will be moved to a new property as soon as feasible.

The proposed hotel (s) may be at different locations, however, each facility shall be located within the mileage/commute requirements stated above and shall provide the same or lower room-night rates. The contractor shall provide a microwave and refrigerator in each room and maintain at least two (2) functional washers and two (2) functional dryers at each site. In the case where one hotel is providing more than 50% of the room required, that facility should have three (3) functional washers and three (3) functional dryers. The contractor shall provide free functional internet connection in each room. Hotel guests will have access to an on-site Business Center, which will consist of an area with at least two (2) desks, two (2) computers, printer and a copier. CIVMARs must be able to access the internet, print documents, and scan receipts. If a copier is not available, the front desk shall be willing to print documents as requested. The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The lodging facility must be within 1/2 mile distance of a public transportation designated stop OR the lodging facility must provide transportation to/from the nearest public transportation designated stop with set schedule OR the lodging facility must provide round trip shuttle service comparable to that of public transportation within a five mile driving radius with set schedule.

The Contractor shall ensure a sufficient number of single rooms are available at all times to meet the Government’s needs. Based on previous history, the room nights will vary with an estimated average of 120 rooms per night, to as many as 175 rooms per night. The quantities of single rooms actually occupied for lodging on any one day may vary depending upon the fluctuating number of CIVMARs awaiting assignment or attending training. The Government estimates 63,875 single room nights to be utilized during the contract period base year. This is only an estimate.

B. TRANSPORTATION

To and from Norfolk Naval Base The Contractor shall provide one round trip daily, Monday through Friday, for all authorized CIVMARs staying at Contractor’s facilities. The Contractor is to provide transportation to pick up authorized CIVMARs from the Contractor’s facilities and drop off in accordance with the schedule provided below. The buses shall arrive at the contract hotel (s) NLT 0545 and depart at 0600, to arrive at their scheduled locations. For afternoon pick up at Building SP-312, the buses shall arrive NLT 1430 and shall not depart until 1500. The expected hotel arrival time will vary dependent upon afternoon traffic.

The Contractor shall provide a round trip transportation rate per day, including all applicable taxes in the composite rate. However, generally, the U.S. Government is tax exempt.

The Government anticipates a period of performance with a one (1) base year and four (4) 1-year option periods commencing on or about June 2024.

The appropriate NAICS Code is 721110. Again, THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL. This is a market research tool used to determine the availability and adequacy of potential business sources prior to determining the method of acquisition and issuance of an award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

It is requested that interested businesses submit a brief capabilities package demonstrating ability to provide the requested services. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring requirement to be consistent with industry. This document shall address, as a minimum the following:

(a) Company profile to include number of employees, office location(s) and CAGE Code

(b) Point of contact, telephone number, address, and email address (if available)

(c) Small business standing (i.e., large or small business, if small business, the specific category/NAICS of small business).

(e) Answers to the following questions:

1. Does the property provide dining facilities for breakfast, lunch, and dinner or dining facilities within one half of a mile from the primary and each of the overflow hotels, including quick service restaurants and/or full service restaurants?

2. Does the hotel have an American Automobile Association (AAA) rating of Three (3) Diamond or more?

3. Does the hotel allow free parking?

4. All properties must be willing to supply a refrigerator and microwave for each room housing a CIVMAR. Will all of the properties be able to do this?

5. What is the location of your nearest public transportation stop?

6. Vendors will need to be registered in the SAM database (http://www.sam.gov).

RESPONSES ARE DUE on Monday 27 Nov 2023 by 1:00 PM Eastern Standard Time. Responses shall be sent via email to the following address: efrem.mason@navy.mil. Questions or comments regarding this notice may be addressed to Efrem Mason at the above email address or via phone at 757-443-5964.