Sources Sought Combined.pdf

THIS SOURCES SOUGHT IS NOT A NOTICE OF SOLICITATION ISSUANCE. This is a special notice that includes a REQUEST FOR INFORMATION (RFI) issued solely for information and planning purposes; it does not constitute a Request for Quote (RFQ) or Proposal

(RFP) or promise to issue a solicitation in the future. This notice does not commit the

Government contractually for any services or supplies whatsoever. Responders are advised that the United States Government will not pay for any information or administrative costs incurred in the response to this RFI. Not responding to this RFI does not preclude participation in a future solicitation, if one is issued. If a solicitation is released, it will be posted to Federal Business

Opportunities (FBO) website, and it is the responsibility of the potential offerors to monitor the

Government website for a potential solicitation and additional information pertaining to this requirement.

The proposed project consists of the following: The contractor will provide electrical medium voltage preventative maintenance service for the electrical equipment upon Boulder, Colorado campus as required by the PWS. The contractor shall provide preventative maintenance in accordance with PWS.

Interest and Capability (to include cut sheets, drawings, previous installation examples, etc.)

shall be limited to 20 pages (Times New Roman, 12 point-font, 8-1/2 x 11. Cut sheets and drawings are acceptable as 11 x 17) and submitted via e-mail to the contract specialist listed in this notice.

All correspondence sent via e-mail shall contain a subject line that reads "Elevator Maintenance

Service Sources Sought". If this subject line is not included, the e-mail may not get through e-mail filters. Filters are designed to delete emails without a subject or with a suspicious subject or attachment. Attachments with files ending in .zip or .exe are not allowable and will be deleted.

Ensure only .pdf, .doc, .docx, .xsls, or .xls documents are attached to your e-mail. All other attachments may be deleted.

All responses must reach the point of contact no later than 4:00 PM Mountain on 6 December

2022 and must include the following information: company name; address; phone number, fax number, e-mail address, and business size status for the applicable NAICS. Responses shall not include classified data. Proprietary information, if any, shall be kept to a minimum and MUST

BE CLEARLY MARKED. To aid the Government, SEGREGATE proprietary information.

Please be advised that all submissions become Government property and will not be returned.

Questions regarding this notice shall be submitted via e-mail to the point of contact listed in this notice. Questions shall be sent to the point of contact via e-mail ONLY. Verbal or FAX questions are not acceptable, and will not be answered

Responses to all questions will be posted as an amendment to this notice on FBO

STATEMENT OF WORK

SITE ELECTRICAL MEDIUM VOLTAGE PREVENTATIVE MAINTENANCE

SEPTEMBER 2022

A. BACKGROUND / OVERVIEW

1. The National Institute of Standards and Technology (NIST) has a requirement to perform the necessary activities to provide a preventative maintenance and repair / replacement program for medium voltage electrical equipment and partial discharge testing of medium voltage conductors per the written requirements in this section and the attached documents.

2. The Government will be the interface with the building occupants and perform a “first response” role for calls from Government personnel not dealing directly with this project during normal business hours Monday thru Friday. The Contracting Officer’s Representative (COR) will coordinate with the contractor on all activities required throughout the duration of this contract.

The contractor will only work with the COR and the Contracting Officer (CO) on all matters pertaining to the contract and the desired result. The contractor will supply and maintain onsite

(while work is being performed) a single point of contact which has full authority in all matters concerning this contract.

3. The contractor will supply all management, supervision, labor, materials, and equipment required for successful completion of the stated work for the entire length of this contract.

4. The contractor shall schedule work as to cause the least amount of interference with site operations. Work schedules shall be subject to the approval of the Government. The contractor shall request permission in writing, to interrupt any electrical utility service, a minimum of fourteen calendar days prior to the desired date of interruption and schedule all electrical interruptions on weekends.

5. Many research laboratories operate continually. Any disruption may cause severe loss of valuable information. Prior to any disconnect of power and or shutdown of a system / system component, or the generation of undue vibrations or noise levels, the COR must be notified a minimum of fourteen days prior, to ensure each office and / or laboratory occupant(s) affected can be notified prior to the activity if it is determined the activity may disrupt the area so ongoing work is not disrupted. Special arrangements may be necessary prior to work of this nature and will be coordinated through the COR and building occupants.

6. Entrance into laboratories is normally not required. If entrance into the area is required, the contractor shall contact the COR or his/her designee a minimum of fourteen days prior, and arrangements with the owner / occupant to ensure work to be performed will not disrupt or damage technical experiments / projects in the specified area will be coordinated. If an emergency callback is required, all scheduling is at the discretion of the COR.

7. Note: See the attached General Requirements document for detailed information of performing work on the NIST, Boulder site.

B. OBJECTIVE(S) / SCOPE / TASK(S)

1. The contractor shall provide NIST with preventative maintenance of the electrical equipment / systems as listed in the job plans provided as well as to perform a partial discharge test on our medium voltage distribution cables. The specific work to be performed will be provided in the individual job plans. There are currently fifty-four (54) transformers that will require preventative maintenance. Forty-four (44) of the transformers are oil type and ten (10) are dry type. Four, oil filled transformers will not be included in this scope (associated with the site, rotary UPS system).

In addition, there are twelve (12) air switches and thirty-two (32) pad mounted switches that will require servicing.

2. IMPORTANT NOTE: THE PREVENTATIVE MAINTENANCE REQUESTED PRESENT

ELECTRICAL HAZARDS TO THE WORKER. IN SOME CASES, ARC FLASH

INCIDENT ENERGIES MAY EXCEED 40 CAL/CM2. IT IS ENCUMBENT ON THE

CONTRACTOR TO EXCLUDE ANY WORK IN THEIR PROPOSAL THAT

CONFLICTS WITH THEIR COMPANY SAFETY POLICY OR WHERE THE

EQUIPMENT DOES NOT NECESSITATE SAFE EXECUTION. REFERENCE THE ARC

FLASH INCIDENT ENERGY SPREADSHEET FOR MORE INFORMATION.

3. The contractor shall provide to the Government the preventative maintenance activities as described in the attachment(s) within the time frame and for the agreed upon cost (provide cost breakouts for each CLIN). All work shall be completed as scheduled in a timely fashion in accordance with the frequencies described for each activity. The job plans and equipment lists, showing the location for each piece of equipment, are attached. The scope will also include optional repair and replacement services for electrical emergencies on these electrical distribution systems.

C. CONTRACT LINE-ITEM NUMBERS:

1. Base Year plus Four (4) Optional Follow-On Years:

a. CLIN X001: Perform two semi-annual preventative maintenance tasks according to attached

Transformer Vault Job Plans.

b. CLIN X001a: Perform one yearly (annual) preventative maintenance according to attached

Transformer Job Plans.

c. CLIN X002: Perform one yearly (annual) preventative maintenance according to attached

Air Switch and pad mount switch Job Plans.

d. CLIN X003: Repair Line Item any work performed under this CLIN shall be authorized by the Contracting Officer. Provide labor, material, and equipment to perform authorized repair and/or replacement services for transformers, switchgear, or electrical feeds on the medium voltage system at NIST Boulder.

e. CLIN X004: This CLIN is for additional preventive maintenance for equipment added due to expansion or remodeling of facilities. These are optional services which may be exercised multiple times, any time during the applicable performance period.

2. As part of the requirements of these line items, after testing, the contractor shall provide to NIST a comprehensive report that identifies numerically and graphically the magnitude of partial discharge detected for each circuit and each cable section tested. The report shall provide commentary regarding the significance of the partial discharge detected and shall also provide conclusions and recommendations for corrective action as appropriate. The report shall be due to the COR by the end of the month following the month tested. In addition, the test report shall include the following:

(1) Test Results

(2) Description of circuits and cable sections tested

(3) Identification of the test equipment used

(4) Date work was performed

(5) Identification of the person that performed the tests

3. The purpose for this testing is to develop data that will assist in assessing the condition of our medium voltage cable systems. Data collected during this testing must be of a nature that will enable data trending to assess degradation over time.

D. INSPECTIONS AND TESTS

1. NIST will provide a written copy of all job plans for all electrical equipment that are included.

NIST will provide a list of electrical equipment that are due for maintenance on the first day of the month in the month that the preventive maintenance is due. The contractor shall have until the last day of the month that the PM’s were issued to complete the preventive maintenance. All reports must be due to the COR within 30 days after preventive maintenance or testing is completed.

2. All equipment shall be operated, inspected, tested, and maintained with consideration to ensure.

(1) Minimal disruption to research laboratories and their environmental controls

(2) Minimal disruption to building occupants

(3) Minimal disruption to other building systems

(4) To ensure efficient and safe operation always.

(5) To ensure compliance to all minimum specifications

3. Walk through inspections will be conducted on a routine basis without notification to the contractor. IF the COR/Inspector documents out of compliance conditions with the specifications, the COR will notify the POC for the prime contractor clearly detailing the nonconformance.

4. The contractor shall provide back to the COR in writing what they will do to remedy the nonconformance along with a timeframe in which another inspection can be scheduled to review the specific condition.

TYPE EQUIPMENT ID LOCATION POWER RATING (KVA) TYPE NOTES

PWR XMR-001 B1, RM 1065 300 LIQUID

PWR XMR-002 B1, RM 1065 300 LIQUID

PWR XMR-003 B1, RM 1065 300 LIQUID

PWR XMR-004 B1, RM 1065 300 LIQUID

PWR XMR-005 W1, RM 2123 750 LIQUID

PWR XMR-006 W1, RM 2123 750 LIQUID

PWR XMR-007 W2, RM 2227 300 LIQUID

PWR XMR-008 W2, RM 2227 300 LIQUID

PWR XMR-011 W4, RM 3427 300 LIQUID

PWR XMR-012 W4, RM 3427 300 LIQUID

PWR XMR-013 B1, RM 3087 300 LIQUID

PWR XMR-014 B1, RM 3087 300 LIQUID

PWR XMR-019 (NORTH) B2, RM 2419 300 LIQUID

PWR XMR-020 (SOUTH) B2, RM 2419 300 LIQUID

DRY XMR-023 B24, RM 0213 750 DRY

DRY XMR-024 B24, RM 0213 750 DRY

PAD XMR-025 (B22) N SIDE OF BLDG 22 225 LIQUID

PAD XMR-028

CENTRAL LAY-DOWN

YARD 500 LIQUID

PAD XMR-030 S SIDE BLDG 26 150 LIQUID

PAD XMR-031 S OF BLDG 2 750 LIQUID

PAD XMR-032 S OF BLDG 2 500 LIQUID

PAD XMR-033 S OF BLDG 2 750 LIQUID

PAD XMR-034 S OF BLDG 2 750 LIQUID

DRY XMR-076 (SUB 1A) B81, RM 2K110 1500 DRY

DRY XMR-077 (SUB 1B) B81, RM 2K110 1500 DRY

DRY XMR-078 (SUB 2A B81, RM 2K110 1500 DRY

DRY XMR-079 (SUB 2B) B81, RM 2K110 1500 DRY

DRY XMR-080 (SUB 3B) B81, RM 2K110 1500 DRY

DRY XMR-081 (SUB 3A) B81, RM 2K110 1500 DRY

DRY XMR-082 (G2SR) B81, RM 2K110 1500 DRY

PAD XMR-049 OUTSIDE, B1 ANNEX F 750 LIQUID

PAD XMR-050 OUTSIDE, B1 ANNEX F 750 LIQUID

PAD XMR-052 NW OF BLDG 8 225 LIQUID

PAD XMR-053 GREEN MTN 150 LIQUID

PAD XMR-056 VISITOR CENTER 75 LIQUID

PAD XMR-057 GUARD BOOTH 75 LIQUID

PAD XMR-058 N OF BLDG 11 25 LIQUID

PAD XMR-059 NW OF BLDG 8 112.5 LIQUID

PAD XMR-060 PUMP HOUSE 150 LIQUID

PAD XMR-061 NW OF BLDG 5 300 LIQUID

PWR XMR-068

OUTSIDE/ BTWN WINGS

1&3 2000 LIQUID

PWR XMR-069

OUTSIDE/ BTWN WINGS

1&3 2000 LIQUID

PWR XMR-070

OUTSIDE/ BTWN WINGS

4&6 2000 LIQUID

PWR XMR-071

OUTSIDE/ BTWN WINGS

4&6 2000 LIQUID

PWR XMR-0X1

OUTSIDE/ BTWN WINGS

3&5 2000 LIQUID

NOT ASSIGNED A ASSET # AS OF

7/22/2022 (W5 reno)

PWR XMR-0X2

OUTSIDE/ BTWN WINGS

3&5 2000 LIQUID

Not ASSIGNED A ASSET # AS OF 7/22/1022 (B3 reno)

PAD XMR-072 S SIDE BLDG 3 1000 LIQUID

PAD XMR-073 S SIDE BLDG 3 1000 LIQUID

PAD XMR-074 NW CORNER OF B92 1000 LIQUID

DRY XMR-075 HSS 150 DRY

PWR XMR-C-054 B42, RM 102 2800 LIQUID

PWR XMR-C-055 B42, RM 102 2500 LIQUID

PWR XMR-C-056 B42, RM 102 2000 LIQUID

PWR XMR-C-057 B42, RM 102 2000 LIQUID

TRANSFORMERS

ID EQUIPMENT ID LOCATION FED FROM VOLTAGE (V) PHASE AMPACITY (A) MLO/MCB AIC/SCCR (kA) MANUFACTURER STYLE NOTES

PMS LS2-4-1

NE SIDE LAY-DOWN

YARD PDS-2 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS2-4-2

NE SIDE LAY-DOWN

YARD LS2-4-1 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS3-1 SE BLDG 3, MH#1A LS4-1 14,400 3 600 N/A 12.5 S&C PMH-13

PMS LS3-3 N. SIDE BLDG 22, MH#3A LS3-1 14,400 3 600 N/A 12.5 S&C PMH-6

PMS LS3-11

BLDG 1, BETWEEN

WINGS 2 AND 4 LS3-13 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS3-13

SW OF BLDG 1, WING 6,

MH#13 LS3-18-2 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS3-14 S OF BLDG 2, MH#14 LS3-15 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS3-15 S OF BLDG 2, MH#15 LS3-7-2 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS3-18-1

NE SIDE OF BLDG 2,

BETWEEN BLDG 2 AND

81, MH#18 LS3-14 14,400 3 600 N/A 12.5 S&C PMH-9 NOT LABELED

PMS LS3-18-2

NE SIDE OF BLDG 2,

BETWEEN BLDG 2 AND

81, MH#18 LS3-18-1 14,400 3 600 N/A 12.5 S&C PMH-9 NOT LABELED

PMS LS3-19

BLDG 1, BETWEEN

WINGS 2 AND 4, MH#19 LS3-11 14,400 3 600 N/A 12.5 S&C PME-9

PMS LS3-1M

CENTRAL LAY-DOWN

YARD LS3-3 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS3-20

BLDG 1, BETWEEN

WINGS 1 AND 3, MH#20 LS3-19 14,400 3 600 N/A 12.5 S&C PME-12

PMS LS3-21

BLDG 1, BETWEEN

WINGS 2 AND 4, MH#21 LS3-19 14,400 3 600 N/A 12.5 S&C PME-12

PMS LS3-7-1 S OF BLDG 26, MH#7 LS3-1 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS3-7-2 S OF BLDG 26, MH#7 LS3-7-1 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS4-1 SE BLDG 3, MH#1B PDS-4 14,400 3 600 N/A 12.5 S&C PMH-13

PMS LS4-11

BLDG 1, BETWEEN

WINGS 2 AND 4, MH#11 LS4-17-2 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS4-14 S OF BLDG 2, MH#14 LS4-15 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS4-15 S OF BLDG 2, MH#15 LS4-1 14,400 3 600 N/A 12.5 S&C PMH-9

PMS LS4-17-1

NE SIDE OF BLDG 2,

BETWEEN BLDG 2 AND

81, MH#17 LS4-14 14,400 3 600 N/A 12.5 S&C PMH-9 NOT LABELED

PMS LS4-17-2

NE SIDE OF BLDG 2,

BETWEEN BLDG 2 AND

81, MH#17 LS4-17-1 14,400 3 600 N/A 12.5 S&C PMH-9 NOT LABELED

PMS LS4-19

BLDG 1, BETWEEN

WINGS 2 AND 4, MH#19 LS3-19 14,400 3 600 N/A 12.5 S&C PME-9

PMS LS4-20

BLDG 1, BETWEEN

WINGS 1 AND 3,MH#20 LS4-19 14,400 3 600 N/A 12.5 S&C PME-12

PMS LS4-21

BLDG 1, BETWEEN

WINGS 2 AND 4, MH#21 LS4-19 14,400 3 600 N/A 12.5 S&C PME-12

PMS PDS-1

SE SIDE OF LAY-DOWN

YARD PMS-0 14,400 3 600 N/A 12.5 S&C PMH-9

PMS PDS-2

SE SIDE OF LAY-DOWN

YARD PDS-1 14,400 3 600 N/A 12.5 S&C PMH-13

PMS PDS-3

SE SIDE OF LAY-DOWN

YARD RUPS GEAR 14,400 3 600 N/A 12.5 S&C PMH-10

PMS PDS-4

SE SIDE OF LAY-DOWN

YARD RUPS GEAR 14,400 3 600 N/A 12.5 S&C PMH-10

PMS PMS-0 SW SIDE OF SITE, MH#0A HSS-## 14,400 3 600 N/A 12.5 S&C PMH-11

PMS PMS-1 N OF BLDG 08 PMS-2 14,400 3 600 N/A 12.5 S&C PME-12

PMS PMS-2

NW SIDE OF SITE, N OF

BLDG 5, MH#4M LS3-1M 14,400 3 600 N/A 12.5 S&C PME-9

PADMOUNT SWITCHES

ID EQUIPMENT ID LOCATION FED FROM VOLTAGE (V) PHASE AMPACITY (A) MLO/MCB AIC/SCCR (kA) MANUFACTURER NOTES

AS AS-2419-01 B02, RM 2419 LS3-14 15,000 3 400 MS ??? R&IE AIR SWITCH TO XMR-19

AS AS-2419-02 B02, RM 2419 LS3-14 15,000 3 400 MS ??? R&IE AIR SWITCH TO XMR-20

AS AS-0213-01 B24, RM 0213 LS3-15/LS4-15 15,000 3 600 MS ?? GE

AS AS-0213-02 B24, RM 0213 LS3-15/LS4-15 15,000 3 600 MS ?? GE

AS AS-2K110-01 B81, RM 2K110 LS4-17-1 15,000 3 600 MLO 25 EATON AIR SWITCH (1A)

AS AS-2K110-02 B81, RM 2K110 LS3-18-1 15,000 3 600 MLO 25 EATON AIR SWITCH (1B)

AS AS-2K110-03 B81, RM 2K110 LS4-17-1 15,000 3 600 MLO 25 EATON AIR SWITCH (2A)

AS AS-2K110-04 B81, RM 2K110 LS3-18-1 15,000 3 600 MLO 25 EATON AIR SWITCH (2B)

AS AS-2K110-05 B81, RM 2K110 LS4-17-2 15,000 3 600 MLO 25 EATON AIR SWITCH (3A)

AS AS-2K110-06 B81, RM 2K110 LS3-18-2 15,000 3 600 MLO 25 EATON AIR SWITCH (3B)

AS AS-2K110-07 B81, RM 2K110 GEN 15,000 3 600 MLO 25 EATON AIR SWITCH (GS2R)

AS AS-81X-01 N. SIDE OF B81 GEN 15000 3 600 MLO 25 EATON AIR SWITCH (LOAD SIDE OF B81 1500KW GEN)

AIR SWITCH LIST