Sources Sought Chemical Inventory Tracking Syst.pdf

Notice Type:

Sources Sought Notice

#12305B21SS1028199

SYNOPSIS:

The United States Department of Agriculture (USDA), requires a Chemical Inventory Tracking System for the following locations:

1.) Beltsville Human Nutrition Research Center (BHNRC), Beltsville, Md.

2.) U.S. National Arboretum, Beltsville Md., and Washington, DC.

3.) Beltsville Agricultural Research Center (BARC), Beltsville, Md.

PURPOSE AND OBJECTIVES:

The primary objective of issuing this Sources Sought Notice is to seek information from vendors with the capability of providing a Chemical Inventory Tracking System. The equipment needs to merge with the existing equipment-system.

The existing equipment is provided by SFS Chemical Safety Inc. This is a brand name of equal to Market Research survey of the current marketplace.

SPECIFICATIONS AND REQUIREMENTS:

Provide Site License for unlimited users for web application and database for:

o Chemical inventory tracking

Chemical Authorization and chemical approval Purchasing, receiving and distribution Inventory reporting On site tracking compatibility rules Storage limit tracking Barcoding Surplus Management Bill of Lading Radioisotope tracking o Safety Data Sheets and GHS labelling

SDS Import and online search/view/print Approved Chemicals List Chemical constituents – components GHS Labels and SDS Management Regulation Tables SDS Update Service SDS Distribution o Hazardous Waste Management Accumulation Areas Drum Tracking Waste Profiles Manifest and Shipping Documents Barcoding Waste reporting Bio waste management

Mixed and radioactive waste Onsite Burning and recycling o Workplace Safety Employee workplace data Employee training (requirements, courses, classes) Incident accident management Industrial Hygiene OSHA Reposting o Site Management Facility – Campus Building – Department Location – Fire zone Permit tracking Storage planning Task automation Audits/safety inspections Satellite mapping Regulatory reporting o Regulatory Compliance

DHS Department of Homeland Security EPA Emergency Planning Community Right to Know (EPCRA) Tier II o Emergency and Hazardous Chemical Inventory o Integrated management reporting

Create reports with specific filtered data Export in many formats Automated scheduler Email options email options o Provide software configuration o Continue to migrate existing data to database on a cloud-based government secure server.

o Provide secure login using certificate on government ID o Quick Start Menus -user personalized dashboards

Dashboards allow personalizing functions, reduce learning curve and simplify access Custom dashboard that streamlines the process of getting a chemical inventory imported.

Create a building/location hierarchy and linking chemicals to SDS and safety data Created and personalized by users and groups based on specific needs o True Mobile Delivery and Usage

Chemicals can be scanned using the mobile device camera or inexpensive but reliable Bluetooth scanners Mobile access to SDS and GHS data on iOS and android devices Collect, transfer and dispose waste drums and lab packs data using barcodes on iOS devices Inspections and audits with custom created questionnaires that trigger corrective actions using iOS devices o Training on the use of the software

ADDITIONAL REQUIRMENTS

Site license (unlimited users and administrators) Chemical inventory tracking Safety data sheets and GHS labels Hazardous Waste Management Workplace Safety Site Management Regulatory Compliance Integrated Management Reporting Provide Software Configuration Install Web Application Migrate Data Quick Start Menus using personalized dashboards True Mobile Delivery and Usage Annual Support Annual Cloud Hosting System Set up User Training Project Management Software configuration Single sign on with Government ID Secure Login Data conversion needed repair.

Period Of Performance Delivery must occur between: (Date of Award) Base Year: May 2021 to April 2022.

Option Year One (1): May 2022 to April 2023.

Option Year Two (2): May 2023 to April 2024.

Option Year Three (3): May 2024 to April 2025.

Option Year Four (4): May 2025 to April 2026.

NAICS: 541513

PSC: H370

NOTE TO OFFERS:

This is not a request for proposals. This is a Sources Sought Notice intended for Market Research to determine interested and capable vendors prior to issuing a solicitation. Pricing information provided is for estimation purposes only. A determination by the Government on the method of competing this requirement has not been established. The Government will not award a contract based on this Sources Sought Notice; the information received; nor will it reimburse participants for the information they provide.

If you are an interested vendor, please provide the following information: 1.) Business name and point of contact; 2.)

DUNS number and CAGE code; 3.) Business size; 4.) GSA Schedule number (if any); and 5.) A brief Statement of Capability (no more than three pages), which demonstrates the ability to meet the specialized work requirements above. In addition, include any past performance information on contracts of similar size and scope.

Electronic responses are mandatory. Information provided will not be used as a part of any subsequent solicitation requirement. Interested vendors who submit data are responsible for appropriately marking information if it is proprietary in nature. A determination by the Government not to compete this proposed contract action, based on this notice, is solely within the discretion of the Government.

Responses are due: See main posting page/website. Please email all responses to: Tiffany Pimble, Contract Specialist:

Tiffany.Pimble@usda.gov

Contracting Office:

U.S. Dept of Agriculture Beltsville Agricultural Research Center (BARC) 10300 Baltimore Ave, Beltsville, MD 20705 Wk: (301) 504-3761 tiffany.pimble@usda.gov

Agricultural Research Service, Administrative and Financial Management NEA Area Administrative Office, Acquisitions & Personal Property/Fleet

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