Sources Sought Budget Finance Support Services.pdf

Solicitation #: HDTRA125RE054

Procurement Type: Sources Sought

Title: Budget & Finance Support Services

Classification Code:

R408 - Support - Professional: Program Management / Support

NAICS Code:

541219 - Other Accounting Services

Date Posted: 5/27/2025

NOTICE INFORMATION

Agency/Office:

Defense Threat Reduction Agency

Location:

Defense Threat Reduction Agency (Headquarters)

Title:

Budget & Finance Support Services

Description(s):

Defense Threat Reduction Agency Budget and Finance Support Draft Statement of Work

INTRODUCTION

This Sources Sought is a Request of Information (RFI) announcement issued by Defense Threat Reduction Agency (DTRA) in performing market research to determine industry interest and capability, obtain company demographics, obtain benchmarking information and industry ideas for an acquisition approach. This Sources Sought Synopsis is not a request for proposal and at this time, no solicitation exists. Respondents will not be notified of the results. Please note the information within this pre-solicitation synopsis may be updated and/or may change prior to an official synopsis/solicitation, if any is issued.

The Agency's mission is to safeguard the United States and its allies from Weapons of Mass Destruction (WMD) by providing capabilities to reduce, eliminate and counter the threat and its effects. This mission dictates a diverse set of customers and unique mission requirements. The Agency's Comptroller's Office requirements are equally diverse and unique. DTRA is seeking interested sources capable of providing support to the DTRA Comptroller's Office in accomplishing it responsibilities for the overall preparation, execution, and management of the Agency's resource portfolio.

The description of the budget and finance support services (BFSS) needs below represent a draft statement of work.

STATEMENT OF WORK

1.0 GENERAL

The mission of the Defense Threat Reduction Agency (DTRA) is to enable DoD, the U.S. Government, and International Partners to counter and deter Weapons of Mass Destruction and Improvised Threat Networks. The Comptroller Department, Financial Management Division is part of DTRA’s Strategic Integration Directorate (SI-

FM). Financial Management’s mission is to provide high-quality mission and decision-making support on budgetary, financial, and civilian pay issues while continuously improving the quality, efficiency, and customer focus of DTRA financial services and operations. The department provides financial management support for the entire agency. This requirement is for a non-personal services contractor to provide financial and program management support services for the agency in the areas of Program and Budget, Financial Operations, and Finance and Accounting. The Government will not exercise any supervision or control over the contract service providers performing the services.

The contractor shall be the supervisor for its employees.

2.0 BACKGROUND

The Financial Management Division has overall responsibility for the preparation, execution, and management of the Agency’s resource portfolio. Responsibilities are accomplished primarily through three Comptroller organizational entities: Program and Budget Division, Financial Operations Division, and Finance and Accounting Division.

a. Program and Budget Division: The Program and Budget Division provides oversight of the Agency program and budget development, formulation, execution, and manpower resource requirements. The division is DTRA’s interface/liaison with the Office of the Under Secretary of Defense (Comptroller) (OUSD(C)) on program, budget, and execution issues. The Program and Budget Division responsibilities include:

1. Justify and defend resource requests at Department of Defense (DoD), Office of Management and

Budget (OMB), and Congressional staff budget hearings as directed.

2. Implement the Agency’s corporate program review process to assure DTRA’s programmatic needs are adequately provided for, and resources allocated in accordance with strategic priorities.

3. Prepare, consolidate, and submit reports, memorandums, information papers, and budget briefings to the Agency’s senior leadership for presentation to OUSD(C), DoD, OMB, Government Accountability Office (GAO), and Congress, as required, to defend the Agency’s budget.

4. Serves as Funds Manager for the Defense-Wide Chemical and Biological Defense Program (CBDP).

b. Financial Operations Division: The Financial Operations Division provides direct financial management support to the Directorates, which are Agency mission organizations that contain a wide range of programs executing the DTRA mission. The Financial Operations Division responsibilities include:

1. Dedicated matrixed Financial Managers and Budget Analysts to each Directorate to serve as advisors, financial subject matter expertise, and liaisons to the Comptroller’s Office.

2. Provides a full range of financial management support including programming, budgeting, and execution functions.

3. Development of the Directorate’s portion of the Program Objective Memorandum (POM) based upon mission requirements, and work with the programs to prepare justification materials, budget exhibits, and support budget briefings and taskers specific to their assigned Directorates.

4. Create and manage program spend plans, conduct resource and execution analysis and reporting, work unliquidated obligations and outstanding invoice payments, including Audit Readiness related activities. The Financial Managers and their teams within the Financial Operations Division provide direct support to the respective Directorates and ensure requirements are integrated into the Agency’s budget submissions and fully supported throughout the full Planning Programming Budgeting and Execution (PPBE) process.

c. Finance and Accounting Division: The Finance and Accounting Division provides comprehensive accounting services, financial reporting, managerial accounting, financial systems, foreign military sales support, and audit response, remediation, and sustainment support to DTRA. The Finance and Accounting Division responsibilities include:

1. A variety of accounting functions across the division to include procure-to-pay, order-to-cash, fund balance with treasury, Acquire-to-Retire, Hire-to-Retire, financial reporting, financial systems, and internal controls.

2. Ensures that financial management at DTRA continues to produce accurate, timely, and useful financial information for DTRA. The division acts as the Agency’s representative for all matters pertaining to accounting operations, audit sustainment, financial reporting, financial systems, and internal controls.

3. The objective of the Order is to provide an overarching vehicle to provide accounting and program management support services agency-wide to assist DTRA in achieving its stated objectives.

4. Provide program management, help desk, and training support for the DTRA Financial system environment including the Defense Agencies Initiative (DAI) Program. DTRA has implemented DAI, an Enterprise Resource Planning (ERP) system based on the Oracle e-Business Suite. The Defense Logistics Agency (DLA) is the DAI Program Office for DoD. DAI is DTRA’s timekeeping system and accounting system of record. DAI is currently operating on Oracle Release 12.2.8 (DAI Increment 2, Release 8.0). DAI process areas are Budget to Report, Cost Accounting, Order to Cash, Procure to Pay, Acquire to Retire, Time and Labor, Reporting--Oracle Analytics Server (OAS)), and User Management (UMX). DAI is a dynamic program with frequent system changes, including monthly and annual releases listed in Section 4.

3.0 PROGRAM OBJECTIVES

The objective of this acquisition is to provide an overarching vehicle to provide financial and program management support services agency-wide to assist DTRA in achieving its stated objectives. The program objectives include:

a. Support the Comptroller Department in accomplishing its responsibilities for overall preparation, execution, and management of the Agency's resource portfolio, including program and budget formulation; integration;

budget execution; program and resource analysis; accounting services; managerial accounting; management analysis; audit sustainment, financial reporting; financial systems activities; foreign military sales activities;

and support for the Chemical and Biological Defense Program (CBDP) and CBDP Funds Manager.

b. Support a wide range of resource planning; analysis and execution efforts; program management support;

cost estimating and analysis; and cost accounting.

c. Potential surge capacity may be required for additional budget and accounting support services or other new initiatives/expanding mission requirements.

d. Support to other DTRA organizational entities in the accomplishment of program financial functions for the specific mission portfolios to include preparation and analysis of acquisition objectives (pre/post). Support may include engagement in larger corporate financial functions, processes, programs, and initiatives.

e. Support the operational and information program objectives.

4.0 SCOPE OF WORK

4.1 The contractor shall provide the following services that must incorporate best practices into the management and control structure of FM:

4.2 Program and Budget Support: Support the Program and Budget Division in accomplishment of budget formulation and integration, and budget execution activities. All tasks performed by the contractor will operate in a team environment with Government employees from the Program and Budget Division to ensure continuity and to accommodate any changes between tasks. Work must be performed on-site or at an alternate location (refer to Paragraph 8.1 Work from an Alternate Location/Telework for further clarification) to achieve Division and other DTRA organizational entities' goals under constrained timelines. Contractor support must include but is not limited to task/requirements 5.1 and 5.2 below.

4.3 Financial Operations Support: Support the Financial Operations Division in accomplishment of a full range of PPBE processes including budget formulation and justification, execution, and analysis, and spend plan management. All tasks shall be undertaken by the contractor in a team environment with Government employees from the Financial Operations Division to ensure continuity and to accommodate changes between tasks that may occur during the term of the contract. Work performed on-site with Financial Operations Division personnel to achieve Division and other DTRA organizational entities’ goals under constrained timelines. Some contractor personnel will require a TOP SECRET/SCI (Sensitive Compartmented Information) security clearance for some tasks where unescorted entry is needed to go into work areas wherein special entry controls have been established for the protection of classified information. Contractor support must include but is not limited to task/requirement.

5.3 and 5.4 below.

4.4 Finance and Accounting Support: Support the Finance and Accounting Division with all aspects of accounting; financial reporting and statement certification activities; financial reconciliations; vendor pay operations; processing and maintenance of obligations; audit response and sustainment; financial and accounting compliance; risk management and internal control for the agency; foreign military sales financial activities, and DTRA financial management and accounting systems. Contractor support must include but is not limited to task/requirements 5.5 through 5.8 below.

4.5 Cross-cutting Comptroller Support: Support the Comptroller Department with various initiatives, activities, and efforts that cut across the organization and its operations. This will support the Department in its ability to accomplish its overarching responsibilities. Support must include but is not limited to task/requirement 5.11 below.

4.6 CBDP Program Support: Support the Chemical and Biological Defense Program (CBDP) for all aspects of accounting; financial statements; Internal Controls Enterprise Risk Management (ERM); Information System Controls including Complementary User Entity Controls (CUEC); reconciliation of budgetary and proprietary accounts; vendor pay operations; processing and maintenance of commitments and obligations;

financial and accounting compliance; funds management and control; financial systems integration and coordination; and establishment of an effective Manager’s Internal Control (MIC) Program across CBDP components. The contractor is required to provide support, including, but is not limited to task/requirement 5.4, 5.7, 5.8 and 5.12 below.

4.7 Defense Agencies Initiative (DAI) and Financial Systems Sustainment Support: DTRA requires support in the broad categories of program management, help desk and training. Primary areas in program management include facilitating implementation of changes to DAI (DTRA’s official financial system) and other financial systems (to include but not limited to Joint Integrated Chemical Biological, Radiological and Nuclear Analytic Platform (JICAP), Wide Area Workflow (WAWF), Mechanization of Contract Administration Services (MOCAS), Defense Departmental Reporting System (DDRS), and Defense Cash and Accountability System (DCAS) which includes planning, process analysis, workflow, system integration, implementation and support for advanced software initiatives, user management, testing, creating senior level briefings and workforce preparation.

Help desk support is required to augment the DTRA DAI Subject Matter Experts (SME) during testing and operations of DAI and related financial systems. Help desk support shall include issue identification, troubleshooting, event escalation, and closure of the problem resolution process in support of DAI. Provide training to the DTRA DAI users to ensure that they are fully capable of independently accessing and operating

DAI for their job functions. Training support shall include supplementing the DLA training documents for DTRA specific training and to use for reference after training. The trainers shall work closely with the help desk personnel for account access management and to address subject areas that receive frequently asked questions.

The contractor is required to provide support, including, but is not limited to task/requirement 5.13 below.

5.0 TASKS/REQUIREMENTS

The contractor shall provide the following support:

5.1 Program and Budget Support

a. Integrate all programmatic and budgetary resource briefings across the Division.

b. Assist in preparing briefings from various budget data positions, ensuring consistency among all Program and Budget Division/Agency briefings, including congressional briefings.

c. Assist in developing the Directorate vision, goals and objectives and coordinating and integrating them with respect to DTRA business and mission directorates.

d. Assist in preparing briefings and briefing templates based on knowledge of the requirement, ensuring that budget information is correct and consistent with previous/current budget submissions, and provide a draft to the respective Chief for review/approval.

e. Assist in developing daily reports to monitor execution performance and monthly reports to reconcile data across various systems.

f. Maintain a historical track of the Budget Estimate Submission and President's Budget Submission required amounts by appropriation.

g. Assist in the preparation, review, and integration of all Division web-based requirements and correspondence in accordance with the Comptroller's Department, Agency, and DoD policies.

h. Provide support to the Division and Division Chiefs in development/coordination of packages;

ensure that all packages are properly staffed within the Division, Office, other DTRA organizational entities', and Agency, as required, prior to forwarding to the SI-FM Administrative Office for signature.

i. Conduct substantive language edits of all packages to ensure that sentence complexity is appropriate for the document, the ideas are presented in a clear and concise manner, and the use of jargon and technical terms are appropriate.

j. Provide support to the Financial Operations Division including: direct support for financial management functions in coordination with the Comptroller's Department Program and Budget Division and Finance and Accounting Division on Financial Manager requirements; support with Managers' Internal Control Officer functions and preparing input for the SI- FM submission to the Statement of Assurance; briefing preparation, and other support tasks; and coordinate input for metrics and other reporting functions.

k. Provide support in resolving routine customer help desk issues for SI-FMB tools and financial database; participate in technical meetings with the database developer; serve as the SI-FMB liaison for development efforts; provide training related to Programming and Budgeting databases and tools.

l. Provide routine administrative maintenance.

m. Support status and metrics reporting efforts.

5.2 Budget Formulation and Integration Support

a. Provide support to the development and formulation of Agency budget and program financial resource requirements to include: Agency POM/budget process; budget milestones, instructions, and guidance;

Planning, Programming, Budgeting and Execution (PPBE) - related events schedule; program/budget database control and administration; and Agency Program/Budget Guidance.

b. Support the development, preparation, submission, and justification of DoD and congressional exhibits and requests for Agency resource information for the Future Years Defense Program (FYDP), POM, Budget Estimates Submission (BES), President's Budget, and amended budget.

c. Assist in gathering data for financial reporting for the President’s Management Agenda;

monthly metrics reporting; and other management performance reporting as required.

d. Review congressional reports, authorization and appropriation bills and provide Agency impacts to Chief, Program and Budget Division.

e. Support the Agency in preparing for and engaging in the Office of the Under Secretary of Defense (OSD) Comptroller (OUSD(C) Budget Review process and the Cost Assessment and Program Evaluation (CAPE) Program Review process.

f. Support the development of budget and appropriations presentation materials in accordance with prescribed formats and configuration controls of technical and budgetary data.

g. Provide DTRA program/budget interface/liaison with the OSD Office of the Director of Cost Assessment and Program Evaluation (CAPE), Office of the Under Secretary of Defense (Acquisition and Sustainment) (OUSD) (A&S), and OUSD(C) on program, budget, and execution issues, and interpret OSD/OMB Budget Guidance for applicability to Agency submissions and to ensure compliance of Agency submissions.

h. Support the review and ranking of capabilities that DTRA must develop against Agency plans and guidance, and subsequent application resources.

i. Support the management and distribution of current year Agency Total Obligation Authority received from OSD by appropriation.

j. Support the development and maintenance of the overall DTRA program/budget coding structure as well as coordinate changes to the DTRA Resource Management Code (RMC) Handbook.

5.3 Budget Execution Support

a. Assist in planning, execution, and auditability of Agency budgetary resources, including assistance in establishing budget controls and budget loads into the Agency’s financial system and automated spend plan management tool (i.e., JICAP).

b. Administer and execute monthly, quarterly, and annual commitment and obligation plans.

Ensure that resources execute in accordance with Federal and Departmental guidelines, policies, and procedures. Recommend internal and external reprogramming of funds to assure efficient utilization of resources and accomplishment of priority mission needs to the maximum extent.

c. Assist in developing reports and conducting budget execution reviews to monitor execution performance.

d. Work with the Agency team in developing mission and operational resource requirements.

Conduct reviews and analyses to ensure that planned activities/milestones are realistic, properly costed, and consistent with program objectives and the Agency's strategic intent.

e. Assist in establishing projections for, and monitor execution of, funds received from all sources. Provide financial analysis and execution reports as required to meet customer and management needs.

f. Provide input to the formulation and justification of assigned programs for the POM, BES, and President's Budget exhibits.

5.4 Financial Operations and Tools

a. Assist in the planning, execution, and auditability of Agency resource allocations.

b. Provide assistance to budget analysts in preparation and management of spend plans and use of the Agency’s automated spend plan management tool.

c. Create Purchase Requests in the Agency’s financial system as required and approved by

Division Leadership.

d. Using established systems and databases, research and analyze unliquidated obligations, and assist procurement close out reconciliations, including assistance to program offices.

e. Provide customer support for assigned programs.

f. Provide support for training analysts on the use of financial tools that provide execution and program analysis, along with other comptroller required functions.

g. Provide Help Desk support at a Tier II level for issues related to the Spend Plan Tool.

h. Assist in the development of enhancements, initiatives, and other financial tools for spend plans and execution.

i. Document development efforts and produce standard operating procedures, guides, job aids and other information to support the Agency’s automated spend plan management system and other financial tools to include but not limited to: DAI, Joint Integrated CBRNE Analytic Platform (JICAP), and Dormant Account Review Quarterly (DAR-Q).

j. Support Comptroller’s Initiatives for business systems/tools and develop effective means to capture and prioritize requirements, develop costs, and document efforts.

k. Assist with Financial Defense Travel Administrator (FDTA) functions in support of the Defense Travel System (DTS).

l. Provide support to Financial Managers by conducting research and analysis on budget and financial management related policies and issues.

m. Assist Financial Managers in developing senior level budget and financial management briefings.

5.5 Accounting Services

a. Record obligations (e.g., contract awards, Military Interdepartmental Purchase Requests

(MIPRs)/ Interagency Agreements (IAAs)/Intergovernmental transactions (IGT), (G-invoicing), and Miscellaneous Obligation Reimbursement Document (MORDs) in the accounting system.

b. Process miscellaneous pay invoices in DAI. Coordinate with the Defense Finance and Accounting Service (DFAS), and the Treasury Bureau of Fiscal Service, as necessary, to ensure that payments are made timely.

c. Maintain contract pay files and ensure payment packages are complete prior to providing packages to DFAS for payment. These steps include identifying invoices as complete and accurate; identifying appropriate funding; identifying appropriate paying station; transmission to paying station; adjusting available balances in tally sheets; and verification of payment in the entitlement system after payment is made.

d. Analyze invoices, identify discrepancies, and, if necessary, return invoices and vouchers which are improper for payment and ensure the vendor is notified.

e. Perform contract reconciliation activities. Identify problem payments and coordinate corrections to the entitlement systems based upon errors detected in reconciliation. Validate that corrective actions have accurately updated accounting and entitlement system records.

f. Perform reconciliation of recorded obligations to contracts prepared in the contract writing system.

g. Assist with entry of customer orders (CO) into the DAI and in reconciling each CO at the end of the accounting period. Identify underlying errors and trends and coordinate with DFAS to make the corrections, as necessary.

h. Provide problem disbursement support, known as Unmatched Disbursements (UMD) to identify underlying causes that prevent disbursement transactions recorded in DCAS from posting to the DTRA DAI accounting records. This includes identifying the types of errors, coordinating the actions required to correct the errors and then conducting a quality review to ensure the corrections are accurate.

i. Assist with resolving Intra-Governmental Payment and Collection (IPAC) payment errors and coordinate the resolution with DFAS and the customer.

j. Using statistical sampling methodology, perform unbilled non-federal vendor accrual testing of first two quarter data to determine the annual calculations for the accrual.

k. Perform detailed analysis of undistributed cash collection and disbursement transactions to develop packages to clear these undistributed balances.

l. Perform detailed analysis of aged unliquidated obligation, accounts payable, and accounts receivable balances to develop packages to clear these outstanding balances.

m. Provide finance and accounting data call information to internal DTRA customers, independent auditors, and external customers (e.g., DFAS, OSD, OMB, DoD Inspector General (DoD IG)).

n. Support DTRA’s financial audit sustainment program including obtaining requested documentation during testing activities.

o. Draft standard operating procedures, support implementation of changes/new controls to address corrective action plans and/or adjust to revised guidance for Government approval.

p. Perform detailed analysis of fund balance with treasury variances. Identify root causes of common errors detected in reconciliations. Submit corrective action packages to DFAS and track until resolution.

q. Perform reconciliation and participate in closure of aged cases for foreign military sales activities.

r. Perform other financial management, accounting, and support tasks as required to support the Finance and Accounting Division.

5.6 Financial Reporting

a. Maintain accounting records and account balances in accordance with Generally Accepted

Accounting Principles (GAAP).

b. Perform monthly, quarterly, and annual financial certification of financial reports with DFAS and other DoD components.

c. Perform reconciliations of DTRA’s detailed financial transactions to DTRA’s financial statements as well as perform other financial reconciliations.

d. Assist with monthly compilation of trading partner information, and review and analysis of differences, working with DFAS and other DoD components to identify the root cause of the variances.

e. Perform detailed analysis and review of all journal voucher packages for compliance with accounting standards and the United States Standard General Ledger, adequate supporting documentation and to recommend concurrence or non-concurrence. Review the monthly journal voucher logs and identify recurring entries and work with DFAS and DTRA subject matter experts to correct the root cause.

f. Support auditor requests for documentation and/or walkthroughs of financial reporting processes.

g. Develop financial reporting related corrective action plans (CAPS) to address self-identified or auditor-identified deficiencies.

h. Draft standard operating procedures, support implementation of changes/new controls, perform account research or analysis to address CAPS and/or adjust to revise guidance.

i. Provide quality assurance (QA) functions to include reviewing completed work for accuracy of data and information, compliance with applicable laws, accounting standards and regulations, and error-free documentation prior to submission to Government.

j. Assist in the analysis of DTRA accounts and recommend preparation of adjusting journal entries.

k. Perform detailed analysis of accounting transactions to identify root causes of the tie point variances and work with subject matter experts to implement corrective actions.

l. Reconcile the monthly budgetary reports issued by DFAS to the general ledger.

m. Provide finance and accounting data call information to internal DTRA customers, independent auditors, and external customers (e.g., DFAS, OSD, OMB, DoD Inspector General (DoD IG)).

n. Support DTRA’s financial audit sustainment program.

o. Perform other financial management, accounting, and support tasks as required to support the

Finance and Accounting Division.

5.7 Audit Response and Sustainment

a. Support DTRA’s financial audit response and sustainment, which includes working closely with Finance and Accounting Division and other Agency personnel to document and update standard operating procedures and process narratives, prepare, and execute tests of internal controls over financial reporting and financial systems, including assessment of service.

provider System and Organization Controls (SOC) report, and DTRA’s implementation of complimentary user entity controls, and develop and facilitate implementation of corrective action plans.

b. Assist in monitoring service provider/receiver memorandums of agreements status and updates.

Support technical review of Memorandum of Agreements (MOAs).

c. Assist with analyzing self-identified and auditor identified deficiencies, conclusions, and recommendations to formulate alternatives for corrective actions related to business processes, accounting, financial management, internal and management controls, and other CFO operations.

d. Develop corrective action plans (CAPs) to address self-identified or auditor- identified deficiencies.

e. In support of CAP implementation, draft standard operating procedures, support implementation of changes/new controls, participate in working groups, perform account research or analysis to address CAPS and/or adjust to revised guidance.

f. Assist in preparing follow-up actions for DTRA presentation to internal and external audiences describing corrective actions taken, results, and improvements.

g. Provide on-going liaison with independent auditors in conjunction with the Chief, Finance and Accounting Division related to audit and compliance issues to include:

1. Update audit response SOP updates and provide associated training.

2. Monitor Audit Response Center for auditor requests daily. Provide updates to leadership as requested.

3. Assist with immediate auditor requests and distribution to process owners (and facilitation to gather necessary key supporting documentation).

4. Communicate with the auditors/process owners to understand requests and gather clarification.

5. Complete quality assurance review of all documentation before final government approval and released to the auditors to ensure it is complete and accurate to fulfill the request.

6. Monitor audit response metrics and provide regular, recurring metrics updates.

h. Provide support to ensure Agency compliance with current financial management and accounting requirements and reform initiatives, such as Federal Accounting Standards Advisory Board (FASAB) accounting statements/concepts, OMB circulars and bulletins, OSD Comptroller guidance, the DoD Financial Management Regulation, and other Federal/DoD requirements.

i. Assist in developing and maintaining corrective action plan and prepared by client dashboards or all audit response and sustainment tasks and associated metrics. Provide weekly update.

j. Monitor and (update as needed) the Office of the Under Secretary of Defense (Comptroller) Notice of Findings and Recommendations database to ensure accuracy and to keep DTRA management informed of all upcoming tasks and due dates. Provide weekly update.

k. Assist in preparation of deliverables requested by the Office of the Under Secretary of Defense (Comptroller).

l. Support communication strategy for audit and internal controls awareness for the Agency.

Implement approved strategy to assist with developing blogs, videos, signage, and guides for DTRA employees.

m. Provide quality assurance functions to include reviewing completed work for accuracy of data and information, compliance with applicable laws, accounting standards and regulations, and error-free documentation prior to submission to Government.

n. Perform ongoing monitoring control (testing) related to dormant balances and post payment reviews to include working with directorate points of contact and providing metrics on test results.

5.8 Risk Management and Internal Control

a. Provide day-to-day support and expertise to the agency risk management and internal control program.

b. Facilitate risk identification sessions for each assessable unit.

c. Review best practices and lessons learned to make recommended improvements to the program.

d. Support creation of risk management and internal controls training. Assist team to deliver the training.

e. Support assessable unit managers throughout the entire cycle, providing desk side support and training, reviewing draft documents, and providing feedback, assisting with test plan development and Statement of Assurance activities and deliverables.

f. Perform a critical review of the DTRA Statement of Assurance deliverables and provide feedback for improvements/changes necessary.

g. Support creation of entity level control interview questions and participate in Senior Leadership interviews to gain an understanding of the Entity Level Control (ELC) environment.

h. Support drafting test plans and participate in testing for entity level controls testing.

i. Provide quality assurance functions to include reviewing completed work for accuracy of data and information, compliance with applicable laws, accounting standards and regulations, and error-free documentation prior to submission to Government.

5.9 Information Technology Support

a. Create and maintain the IT Directorate Spend Plan, ensure reconciles with Agency controls and JICAP. Support and participate in Department and leadership Spend Plan reviews, and ensure updates are captured. Track acquisition package execution status.

b. Assist with collecting IT mission and operational resource requirements for budget validation in the POM and execution phases.

c. Maintain and update the IT Directorate financial dashboard to track obligation and expenditure progress across all funding types.

d. Assist with justifications and get-well plans for mid-year review of obligations and expenditures.

e. Assist the Acquisition Support team with completing Consolidated Acquisition Tool (CAT) packages and funding memos for must pay bills (MIPRs and MORDs). Collect supporting documents (Support Agreements, Statements of Work (SoW)/Performance Work Statements (PWS), Independent Government Cost Estimates (IGCE), PR checklists). Track CAT approval progress in the Spend Plan.

f. Assist with Program Objective Memorandum (POM) worksheet - forecasting, reconciliation to JICAP controls, prioritization tracking (1-N) - and briefing - program funding profiles, prioritized reductions, strategic choices - updates. Collect Department input.

g. Assist with Budget Estimate Submission (BES) and President's Budget (PB) development, to include O/R/P-Docs, IT/Cyber exhibits, and minor exhibits. Incorporate Department POC input, work with SI-FMOI to update JICAP.

h. Track Unresourced Requirements (URRs), prioritization, and funding status. Assist with updating Agency URR tool.

i. Maintain and update non-contract (MIPR, MORD) financial trackers. Maintain access to performer invoicing systems. Download and reconcile invoices to Defense Agencies Initiative (DAI) accounting system.

j. Maintain internal IT Support Agreements tracker to ensure agreements are up to date, on track for renewal, and encompass all requirements. Work with Agency Support Agreement Manager (SAM) and other stakeholders to update Support Agreements.

k. Using established systems and databases, research and analyze unliquidated obligations, and assist with de-obligation actions and procurement close out reconciliations.

l. Assist IT personnel with identifying, tracking, and reporting on capital assets and internal use software (IUS).

m. Assist with analyzing audit readiness and audit findings, conclusions, and recommendations to formulate alternatives for corrective actions related to business processes, accounting, financial management, internal and management controls, and other operations.

n. Assist with audit response and sustainment; financial and accounting compliance; risk management and internal control for the IT Directorate. Support auditor requests for documentation and/or walkthroughs of financial reporting processes.

o. Support financial statement audit process, which includes compiling records, source documents, audit trails, and preparing audit support documentation. Collect Unliquidated Obligation (ULO) and Receipt and Acceptance (R&A) audit supporting documents, ensure saved locally. Maintain and update ULO and R&A audit tracker; collect and report metrics.

p. Assist IT personnel with answering requests in the Agency tasker system for IT financial and program data.

q. Draft standard operating procedures, guidance, and help aids for Government approval.

r. Perform other financial management, accounting, audit, and support tasks as required to support the IT Directorate.

5.10 Chief Information Officer (CIO) Compliance Support

Be knowledgeable and capable of assisting in the preparation of the following:

1. Privacy Impact Assessments (PIA) reporting.

2. DoD IT Investment Portal (DITIP) administration, maintenance, and reporting.

3. Business Process Reengineering and Architecture Compliance and Requirements Traceability

(ACART) administration, maintenance, and reporting.

4. Defense Business System (DBS) certification and Integrated Business Framework - Data Alignment

Portal (IBF-DAP) reporting.

5. DoD IT Budget Exhibits development and DoD Information Technology Investment Portal /Select &

Native Programming Data Input System for Information Technology (DITIP/SNAP-IT) reporting.

6. DoD IT Portfolio Registry records administration and maintenance.

7. Portfolio Stat administration and maintenance.

8. DoD Data Center Asset Obligation reporting.

9. DoD Data Center Inventory Management (DCIM) System.

10. DoD Information Technology Portfolio Registry/Secret Internet Protocol Router Network Information

Technology Registry (DITPR/SITR) reporting.

11. Information Technology Purchase Review Portal (ITPR).

12. Enterprise Mission Assurance Support Service (e-MASS).

13. Fit-for-Purpose architectural views.

5.11 Cross-cutting Comptroller Department Support

Key Financial Management Subject Matter Expert able to integrate financial management data across Comptroller Department to form clear, concise, complete, and technically accurate responses.

a. Assist the Comptroller Department in planning, scheduling, and executing internal training and all hands discussions on timely and relevant financial management topics of interest to the Comptroller Department workforce.

b. Monitor and maintain the information found on the Comptroller Department web-pages within the DTRA internal and external websites to ensure that organizational and functional information is current and accurate. The web content and format shall follow DTRA guidelines. The contractor shall be proficient in the use of G-Invoicing, SharePoint and Advana.

c. Applies expert financial management knowledge in integrating input from various sources to assist in formulating Department responses to a variety of taskers and actions. Provides support to Division and Branch Chiefs in development/coordination of packages; ensure that all packages are properly staffed within the Department, Directorate, and Agency, as required, prior to forwarding for approval/signature.

d. Conduct substantive language edits of all packages to ensure that sentence complexity is appropriate for the document, ideas are presented in a clear and concise manner, and the use of jargon and technical terms are appropriate.

e. Support status and metrics reporting efforts throughout the Department.

f. Provide support in integrating and managing Enterprise Task Management Software Solution

(ETMS2) taskers.

g. Serve as back-up for agency agreements manager (assign tracking numbers and review and provide feedback in stakeholder reviews).

h. Assist with effectiveness or efficiency initiatives, to include facilitating, documenting, tracking, and developing "success stories".

i. Assist the Comptroller Department with initial implementation of cross-cutting special projects.

5.12 CBDP Support

a. Maintain all work-related documents on the designated CBDP platform.

b. Provide support and have access to both JICAP instances (CBDP and DTRA) related to CBDP funding.

c. Provide support in distributing CBDP funds received from OSD by appropriation.

d. Accomplish CBDP funds distribution through the DoD Program and Budget Allocation

System (PBAS) and the Enterprise Fund Distribution (EFD) to designated executing agencies.

e. Maintain documentation to support all Funding Authorization Document transactions.

f. Monitor actions to assure fund control limitations are maintained.

g. Provide support in planning for and managing the execution of CBDP budgetary resources.

h. Provide support in managing and maintaining the Joint Integrated Chemical, Biological, Radiological, and Nuclear Defense (CBRN) Analytics Platform (JICAP).

i. Process CBDP Military Interdepartmental Purchase Request, Interagency Cost Reimbursement

Order, contract, and travel order funding actions in the Defense Agencies Initiative (DAI).

j. Monitor execution status on a monthly basis.

k. Conduct monthly reconciliation of CBDP data between the PBAS/EFD and JICAP systems.

l. Identify discrepancies, conduct research and analysis to identify the cause and necessary corrective action, and provide support in implementing corrective actions.

m. Provide support to and participate in CBDP execution reviews as required.

n. Participate in periodic JICAP system reviews focused on addressing data issues, user needs, and process improvements.

o. Provide CBDP funding information for briefings, reviews, and other information requests, ensuring that data provided is accurate, consistent, and reflects the appropriate budgetary position.

p. Support preparing monthly execution reports for CBDP OSD management. Separate reports are prepared to address: 1) the status of CBDP funds executed by DTRA and recorded in DAI;

and 2) comprehensive CBDP execution status as reported in JICAP. Additional reporting requirements may be required to support management needs.

q. Provide support in conducting CBDP unliquidated obligation reviews. Conduct comprehensive review and analysis of execution status and identify recommended actions concerning unliquidated balances. Provide support in implementing approved Government decisions concerning resource withdrawal and/or reallocation.

r. Maintain accounting records and account balances in accordance with Generally Accepted Accounting Principles (GAAP), including maintenance of program records and documents supporting the disbursing and fiscal stations. Support will include management of Office of the Deputy Assistant Secretary of Defense (ODASD) (CBD) plant, property, and equipment (PP&E) records, identification and tracking of property in the hands of contractors, valuation of military equipment and work in process, inventories, and associated data management.

s. Assist the ODASD (CBD) in ensuring compliance with DoD Financial Improvement Initiative (FII) business rules, including development of a Financial Improvement Plan (FIP), update of Key Milestone Plans (KMP) to the DoD Audit Response, Remediation, and Sustainment plan, discovery and correction of audit impediments, material weaknesses, and areas of non-compliance; validation that deficiencies have been corrected; and development and submission of packages to assert readiness for audit of financial statement lines in accordance with FII requirements.

t. Assist the ODASD (CBD) to develop and maintain an integrated financial performance plan with associated metrics to comply with OSD financial management goals and President's Management Agenda (PMA) guidelines to be incorporated in the annual Management Discussion and Analysis (MDA) section of the ODASD (CBD) Performance and Accountability Report (PAR).

u. Provide support for financial reporting for the ODASD (CBD) Strategic Financial Plan, Balanced Scorecards (BSCs); monthly metrics reporting; and other management performance reporting as required.

v. Analyze accounts and prepare adjusting journal entries, including corrections and improvements to processing of accounts payable and accounts receivable transactions, and management of related financial transaction data. Validate adjusting entries to ensure financial statement and account balance data is accurate.

w. Assist the ODASD (CBD) to prepare, promulgate, and maintain a comprehensive implementing directive for the CBDP MIC program and Enterprise Risk Management (ERM) to identify and comply with requirements of Federal Managers' Financial Integrity Act (FMFIA) OMB Circular A-123, including appendices as issued, and DoD guidance, as well as other pertinent statutes, standards, and directives on establishment and effective assessment of programs for internal control.

x. Coordinate with CBDP program elements and assist CBDP in maintaining and updating plans for testing of internal controls over financial reporting in accordance with GAO Financial Audit Manual (FAM) and USD(C) guidance.

y. Support Complementary User Entity Control (CUEC) assessments to include service provider identification and risk assessment, evaluation of service provider controls to address risks, completion of documentation and test of control design, development of test plans and completion of testing of control operating effectiveness, and development and implementation of corrective actions.

z. Provide support in preparing Agency financial statements, footnotes, and supporting documentation, in accordance with OMB Bulletins 01-02, OMB Circular A-136, as well as DoD standards and instructions.

aa. Support financial improvement and audit readiness program, which includes preparing process flows and narratives, prepare and execute tests of internal controls over financial reporting, prepare and facilitate implementation of corrective action plans, and prepare audit readiness work products.

bb. Provide Audit Response, Remediation, and Sustainment Lead Support functions to include reviewing completed work for accuracy of data and information, procedure and guidance compliance, and error-free documentation prior to submission to Government.

cc. Support financial statement audit process, which includes compiling records, source documents, and audit trails, and prepare audit support documentation.

dd. Assist with analyzing audit readiness and audit findings, conclusions, and recommendations to formulate alternatives for corrective actions related to business processes, accounting, financial management, internal and management controls, and other operations.

ee. Assist in preparing follow-up actions for presentation to internal and external audiences describing corrective actions taken, results, and improvements.

ff. Provide on-going liaison with independent auditors related to audit and compliance issues.

gg. Provide obligation information for preparation of CBDP budgets.

hh. Prepare and review financial reconciliations and prepare financial analysis as needed.

ii. Perform other financial management, accounting, and support tasks as required.

jj. Provide financial analysis and execution reports as required to meet customer and management needs.

kk. Assist in planning, execution, and auditability of CBDP resources allocations.

ll. Collaboratively develop and support the creation of CBDP action packages, including (but not limited to) Independent Government Cost Estimate (IGCE), spends plans and funding instructions.

5.13 Defense Agencies Initiative (DAI) and Related Financial Systems Support

The contractor shall provide sustainment support of DAI and related financial systems such as but not limited to:

Wide Area Workflow (WAWF), Joint Integrated Chemical, Biological, Radiological, and Nuclear Analytic Platform (JICAP), Defense Cash Accountability System (DCAS) at DTRA. The contractor shall perform tasks including but not limited to the following:

a. Provide sustainment support with respect to DTRA’s operation of DAI. This support shall include providing expertise with DAI individual modules, program management and planning, and support to training and fielding of the DAI system.

1. Assist with fit gap analysis and operational issues. Analysis of how DTRA business is accomplished with DAI, address gaps as well as the impact of Software Change Requests (SCR), production fixes, and new DAI versions or application upgrades such as future Oracle Releases or patches. Impact may include but is not limited to systems, databases, roles, user management, system integration, interfaces, workflow, and communications. Monitor/track proposed changes, and conduct research, and propose revisions to the application, technical documents, policy, and procedures, as necessary.

2. Assist with development and management of Agency specific plans and milestones.

3. Report on the program's status, risks, and issues.

4. Assist with role mapping, user management, and workflow.

5. Assist developing Agency test plans, test materials (scenarios, scripts).

6. Participate in design reviews and oversee DTRA's system testing.

7. Provide recommendations on training and help desk support on complex issues.

8. Assist with development of cutover plans for new releases.

9. Report and dashboard creation within DAI reporting modules such as OAS.

10. Provide additional systems support for new financial systems and integration to include databases and programs developed in SharePoint and MS Access as required by the Finance and Accounting Division.

11. Support Comptroller with automation and other technological advances to elicit efficiencies, such as Robotic Process…