Sources Sought - Bodcau Caddo Wallace 4.28.22.pdf

Sources Sought/Request for Information

US Army Corps of Engineers, Vicksburg District (MVK)

Mowing, Trimming, Landscaping, Litter Pickup, Cleaning and Janitorial Services for

Bayou Bodcau Reservoir, Caddo Lake, and Wallace Lake, Louisiana

THIS IS NOT A SOLICITATION FOR QUOTES AND NO CONTRACT WILL BE AWARDED

FROM THIS SYNOPSIS. This sources sought notice is issued for the sole purpose of conducting market research in accordance with the Federal Acquisition Regulation (FAR) Part 10 to gain knowledge of interest, capabilities, and qualifications of all firms interested in participating in the competition to compete and deliver services under a fixed price contract for the MVK. This market survey is for information only, to be used for preliminary planning purposes. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

The U.S. Army Corps of Engineers (USACE) requires the management, labor, equipment, fuel, transportation, tools, supplies, and supervision necessary to ensure that litter pick-up, cleaning, mowing/trimming, and janitorial services are performed at the U.S. Army Corps of Engineers facilities and areas located at Bayou Bodcau Dam and Reservoir, Caddo Lake Dam and Wallace

Lake Dam, Louisiana. The following do not alleviate the Contractor from fulfilling contract requirements: weather events, wildlife activity, vandalism, and public use. This contract encompasses all work required as described in Attachment A, Statement of Work. The objective of this sources sought notice is to determine if there are interested business sources capable of completing the required work.

The Government is seeking to identify Service Disabled Veteran-Owned Small Business (SDVOSB) sources under North American Industry Classification System (NAICS) 561210, Facilities Support

Services. All SDVOSB interested, capable, qualified and responsive contractors are encouraged to reply to this Sources Sought.

1. Contract Information: The Vicksburg Contracting Office (VCO) is soliciting a positive response from all interested, capable, qualified and responsive contractors who are able to complete the required specifications as described in Attachment A.

2. Submission Requirements: The Government invites all interested, capable, qualified and responsive contractors with the capabilities necessary to meet or exceed the stated requirements, as indicated in Attachment A, to submit one (1) past performance example of contracts within the past 5 years their company has completed that demonstrate capability of the requirements as described in

Attachment A. The company's CAGE Code and U E I ( U n i q u e E n t i t y I d e n t i f i e r ) number shall also be included with the submission. Contractors MUST have an active record in the System for Award Management (SAM) database.

This sources sought is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for any information received from potential sources as a result of this sources sought. Respondents will not be notified of the results of this Sources Sought.

All interested firms, registered with the System for Award Management (SAM) under NAICS code

561210 have until the time specified on the Contract Opportunities website to submit the following information:

1. Please provide your company name, address, point of contact with corresponding phone number, e-mail address, CAGE code and UEI number.

2. Provide a positive response that your company is able to complete meet the required statement of work as described in Attachment A. Include the example of past performance as described in paragraph 2 with your response.

3. Clearly confirm your company business size and provide your socio-economic indicator designation as Service Disabled Veteran Owned Small Business. Provide affirmation that your firm can comply with the following minimum requirements: FAR 52.219-14, Limitations on Subcontracting, requires that a small business concern perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

All responses will be reviewed for preliminary planning purposes in determining future acquisition strategy. Submissions that are not received within the allotted time and/or do not meet all requirements may not be considered. Responses to this Sources Sought may be e-mailed to Molly

O’Keefe at Molly.OKeefe@usace.army.mil with the title Mowing and Cleaning – Louisiana. No hard copy submissions will be accepted.

Responses are due: 9 May 2022, 3pm CT

Attachment A – Draft Statement of Work

SPECIFICATIONS

DRAFT STATEMENT OF WORK (SOW)

MOWING, TRIMMING, LANDSCAPING, LITTER PICKUP, CLEANING, AND

JANITORIAL SERVICES FOR BAYOU BODCAU RESERVOIR, CADDO LAKE, AND

WALLACE LAKE, US ARMY CORPS OF ENGINEERS, VICKSBURG DISTRICT

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, labor, equipment, fuel, transportation, tools, supplies, and supervision necessary to ensure that litter pick-up, cleaning, mowing/trimming, and janitorial services are performed at the U.S. Army

Corps of Engineers facilities and areas located at Bayou Bodcau Dam and Reservoir, Caddo Lake Dam and Wallace Lake Dam, Louisiana. The following do not alleviate the Contractor from fulfilling contract requirements: weather events, wildlife activity, vandalism, and public use.

1.1. LITTER PICK–UP SERVICES. The Contractor shall accomplish all litter pick-up services to meet the requirements of this SOW. The Litter Pick-Up areas are established in

Appendix A- Estimated Workload Data Litter Pick-Up and the services schedules are established in Appendix C – Litter Pick-Up and Cleaning Services Schedule.

1.1.1. Litter Pick-Up. The Contractor shall inspect and provide necessary litter pick-up services to include all grounds within USACE boundaries including but not limited to: public use areas, facilities, roofs, picnic shelters, playgrounds, exercise equipment areas, campsites, picnic sites, access and circulation roads, road rights-of-way, playing fields, parking areas, piers, walkways, shoreline areas (including those surfaced with riprap) used by the public for fishing, boat ramps, earthen dams, and any and all other areas per the contract. These services require removal of all of trash, paper, cans, cigarette butts, bottles, wire, rope, string, dead animals, animal feces, fish, driftwood, leaves, pine-straw, fallen limbs and trees not exceeding 6” in diameter, and all other foreign matter and debris natural or man-made deposited thereon. For the entirety of this contract foreign matter is defined as anything that is not a part of the structure as designed. Shorelines and riprap areas used by the public shall be kept free of all foreign matter and debris regardless of whether the litter is floating or beached, however retrieval of floating matter which requires the

Contractor to enter the water is not a requirement of this contract. Roadways and parking areas rights-of-way shall be cleaned to ensure that litter shall not be left in the rights-of-way, irrespective of the litter’s distance or visibility from the roadway. All areas shall be inspected for the presence of fallen trees and limbs not exceeding 6” in diameter and shall be removed by the

Contractor. All fallen trees and limbs exceeding 6” in diameter shall be reported to the

Contracting Officer Representative (COR) immediately. All trash, litter, and solid waste shall be disposed of by the Contractor in accordance with Paragraph 1.1.2.

1.1.2. Trash, Litter and Solid Waste Disposal. The Contractor shall haul and dispose of all litter, trash, and solid waste which he/she has generated, removed, or collected in the performance of this contract to an off-project location approved by the COR, and by the applicable State and/or local governmental agencies having jurisdiction over hauling and solid waste disposal.

For the purposes of this contract, solid waste is defined as all solid materials, litter, trash, or other debris, which is either generated or accumulated by the Contractor. All trash, litter, and other solid waste removed by the Contractor under the terms of this contract becomes the property of the Contractor at the time it is removed from its point of origin. The point of origin is defined as the definitive point where the Contractor picks the solid waste material up, and not the general location of a facility, recreation area or a project. Additionally, the Contractor shall not store and/or accumulate any waste overnight within the property boundaries per this contract. All waste will be removed immediately on the day that services are performed.

1.1.3. Materials Hauling. All materials hauling conducted by the Contractor in the performance of work under this contract shall include the use of appropriate covers, binders, and nets to prevent any material, including solid & liquid waste, from falling, pouring, or blowing out of the transporting vehicle. The placement of solid waste in tied plastic bags and subsequent hauling in uncovered trucks or trailers does not, by itself, satisfy this requirement. The

Contractor shall be responsible for the recovery of all materials, which fall or blow out, regardless of the location. All hauling equipment and containers shall be sealed to prevent the leakage of liquids. All liquids, which accumulate in these vehicles and containers, shall be removed, or disposed of by the Contractor.

1.2. CLEANING SERVICES. The Contractor shall accomplish all cleaning services to meet the requirements of this SOW. The Cleaning areas are established in Appendix A- Estimated

Workload Data Litter Pick-Up and the services schedules are established in Appendix C –

Litter Pick-Up and Cleaning Services Schedule.

1.2.1. Clean Drinking Fountains and Jug Filler Hydrants. All drinking fountain and jug filler hydrants identified in Appendix A shall be cleaned and disinfected. All porcelain and polished metal surfaces, including the orifices and drain, spigot, and exterior surfaces of the fountain or jug filler hydrant shall be cleaned. Drinking fountains and jug filler hydrants shall be free of streaks, stains, spots, smudges, scale, insects, insect nests, and other foreign matter.

1.2.2. Picnic Shelters. All picnic shelters identified in Appendix A and their associated picnic tables, grills, grill service tables, information bulletin boards, and floor surfaces shall be inspected and cleaned. Additionally, the Contractor shall remove all grease, grime, marks, dirt, smudges, scuffs, insects, insect nests, and all other foreign matter and debris from picnic shelters, picnic tables, grills, grill service tables, floor surfaces, roofs, ceilings, and interior and exterior walls to provide or maintain a clean, uniform appearance. All roofs, rafters, underside roof decking, exterior eaves, handrails, ceilings, electrical conduits, light fixtures, and support posts shall be maintained free of all cobwebs, insect nests, dead insects, dust, stains, growths, leaves, limbs, pine-straw, debris, and all other foreign matter. Unnecessary wetting of these components during cleaning is not acceptable. Also, interior, and exterior enclosed light fixture and lenses, inside and out, shall be maintained free of dead insects, stains, dirt, dust and all other foreign matter. The Contractor shall also remove any standing water from the picnic shelter slab and related surfaces.

1.2.3. Grills/Fire rings. All grills and fire rings identified in Appendix A shall be cleaned in detail including, but not limited to the underside of the cooking bars and grates. All grills and fire rings shall be maintained free of all foreign matter and solid waste including ashes, un-burned material, litter, grease, food residue, growths, dirt, insects, insect nests, and all debris and other foreign matter. Light cooking oil shall be applied to all bars and grates of cooking surfaces

(and underside) after cleaning to help prevent rusting. The Contractor shall not use any cleaning agents that convey tastes or odors to any food and/or are toxic for human consumption.

1.2.4. Picnic Tables and Grill Service Tables. The Contractor shall clean all picnic tables and grill services tables identified in Appendix A. The complete picnic table and grill service table

(including top, undersides, legs, seats, and bases) shall be maintained free of dirt, gravel, dust, mud, trash, graffiti, insects, insect nests, spilled food and drinks, cooking material, stains, growths, bird droppings, grass, leaves and other foreign material. Spot removal procedure using cleaning compounds shall not result in damage to the surfaces of the items being cleaned. Also, graffiti removal, which requires sanding, resurfacing, and/or repainting, is not a requirement of this contract. However, inclusive in this contract is the maintenance of the bases and slabs to the picnic tables being free of soil, gravel, vegetative matter, and/or mud deposited thereon and all other foreign matter and debris.

1.2.5. Exterior Trash Receptacles. Inspect all trash receptacles identified in Appendix A.

Trash receptacles shall be maintained free of all foreign matter including dirt, gravel, dust, mud, trash, litter, graffiti, insects, insect nests, stains, growths, bird droppings, grass, leaves and all other foreign matter. All trash receptacles shall be emptied and returned to their original location, if moved. Soiled, stained, missing or torn trash liners or inserts shall be replaced. Any trash receptacle that is soiled internally or externally shall be washed and disinfected. The

Contractor shall move trash receptacles, which are not permanently affixed, to higher ground prior to the rising water levels that threaten the access roads and the area in which they are located and shall return them back to their proper position after water levels recede.

1.2.6. Playground and Exercise Equipment, and Benches. Clean all playground equipment, exercise equipment and benches surrounding the playground area identified in Appendix A and as necessary. Playground and exercise equipment and bench assemblies shall be cleaned to maintain the complete assemblies (including top, underside, legs, seats, and bases) free of dirt, gravel, tree sap, dust, mud, trash, graffiti, insects, insect nests, spilled food or drinks, stains, growths, bird droppings, grass, leaves, and all debris & other foreign matter. Graffiti removal, which requires sanding, resurfacing, and/or repainting, is not a requirement of this contract.

Playground and exercise equipment and playground and equipment areas shall be maintained free of all foreign matter including but not limited to litter, trash, dead animals, animal feces, fish, and vegetative growth. Herbicides may not be utilized in playground areas to control vegetative growth. The entire playground and exercise area surfaces will be maintained to present a soft, smooth, and even surface. The playground and exercise area surfaces shall be raked evenly during each cleaning to present a clean, neat, uniform, and soft impact playing area.

The entirety of the playground and exercise area are completely encompassed by an easily identifiable border.

1.2.7. Pedestrian Walkways, Steps, Related Sidewalks, Parking Areas, RV & Misc. Pads, and Tent Sites. Pick up litter and clean all areas noted for this section, 1.1.1, that is located within the recreation areas and as necessary. All areas, noted above, shall be kept free of all trash, litter, dirt, gravel, stains, spilled foods, growths, stains, leaves, grass, vegetative growth, graffiti, standing water (resulting only from cleaning operations and not rainfall), and debris & all other foreign matter. All foreign matter which is washed, swept, or otherwise deposited over the edge which accumulates on the surrounding grounds because of the cleaning and litter pick-up operations shall be removed by the Contractor. Graffiti removal, which requires sanding, resurfacing, and/or repainting, is not a requirement of this contract.

1.2.8. Bulletin Boards and Signs. Clean all bulletin boards, kiosks, and signs in all areas. The complete assemblies (including top, underside, legs, door assemblies, glass interior & exterior, and bases) shall be cleaned in detail to be maintained free of dirt, gravel, dust, mud, trash, graffiti, insects, insect nests, webs, spilled food and drinks, stains, growths, bird droppings, grass, leaves, vegetative growth, and all debris & other foreign matter. Graffiti removal, which requires sanding, resurfacing, and/or repainting, is not a requirement of this contract.

1.2.9. One Time - Annual Recreation Area Cleaning. The Contractor shall provide a schedule no later than April 30th to the COR and once approved will provide one time cleaning services of all areas and facilities. beginning no later than one week after receiving the cleaning schedule. The Contractor shall inspect and remove all leaves, pine straw, and limbs less than 6-inches in diameter, and other debris from all picnic shelters, pavilions, picnic tables, sidewalks, roadways, parking areas, playgrounds, benches, gutters, and the roofs of all buildings. Leaves and pine straw may be deposited on adjacent bare ground areas approved in advance by the

COR. The Contractor in accordance with paragraph 1.1.2 shall dispose of all other trash, debris, and solid waste. Additionally, as described in Appendix A, all picnic shelters, sidewalks, stairs, playground equipment/playgrounds, exercise equipment, benches, buildings, comfort stations including floors etc., RV pads, and all miscellaneous slabs shall be cleaned thoroughly, for example: with a pressurized water system. Mildew removal from wooden and painted surfaces shall be accomplished by applying cleaning solution, such as Clorox/Water and/or approved by the COR, followed by brushing and then lightly rinsing with water.

1.2.10. Water Supply. Inasmuch as water is essential to the cleaning services specified within this contract, the Contractor shall provide a portable, pressurized supply with a single tank capacity of not less than fifty (50) gallons to affect the cleaning of those facilities which do not have pressurized water available or when the pressurized water source is inoperative. Where pressurized water is available, the Contractor may utilize this supply for cleaning, if care is exercised to not be wasteful in its use.

1.2.11. Portable Pressure Washers. If used, portable pressure washers shall be used in a manner that does not damage the surfaces being treated including but not limited to non-treated wooden surfaces or any painted surfaces that may be chipped or damaged by the application.

When used on these type surfaces, they shall be limited to light rinsing only. When rinsing wooden or painted surfaces, water pressure should not exceed 1500 PSI. In addition, spray wands shall be used at a minimal distance of five feet from the surface being sprayed and shall incorporate a fan type spray nozzle. Contractor shall immediately report any rot or deterioration of wooden components to the COR and shall restrict the use of water from these areas.

1.2.12. Wasps and nuisance insects. When nuisance insects such as spiders, flies, yellow jackets, wasps, etc. and/or their nests occur on any facility as described in Appendix A, the contractor shall spray the nuisance insects and/or their nests with an insecticide approved by the

COR. Insecticide shall be applied in accordance with manufacturer’s label instructions and in accordance with all requirements found in section 5.9.5, Insecticides, Herbicides, and Pesticides.

1.2.13. Tom Merrill Dump Station Cleaning Service. The Contractor will clean, disinfect, and remove all grease, grime, marks, dirt, smudges, scuffs, insects, insect nests, residues, and all other foreign matter and debris from the area. Included in the cleaning is one trash can and water hydrant. If cleaners and disinfectants are used, prior approval will be required by the COR.

1.3. BASIC COMFORT STATION AND SHOWER HOUSE CLEANING SERVICES.

The Contractor shall accomplish all cleaning tasks to meet the requirements of this SOW. For the purposes of this contract, a comfort station is a permanent structure, which provides, as a primary purpose, public toilet facilities. Such facilities may be waterborne (supported by pressurized water) or vault type (where pressurized water is not available). Prior to beginning cleaning of any part of a comfort station, i.e., men’s toilet and women’s toilet, the Contractor shall post a visible sign on or near the door indicating that the facility is temporarily closed for cleaning. Public inconvenience shall be minimized as much as possible. The minimum cleaning areas and frequencies are established in Appendix A, Estimated Workload Data, and Appendix

C, Litter Pick-Up, and Cleaning Services Schedule.

1.3.1. Ceilings, Rafters, Underside Roof Decking, Heating Units, Exterior Eaves, Exterior

Walls, Electrical Conduits, and Light Fixtures. Remove all cobwebs, insects, insect nests, dust, and other loose material from rafters, the exposed underside of the roof decking, heating units, vents, exterior eaves, exterior walls, ceilings, electrical conduits, and light fixtures.

Subsequently, remove all stains, mold, mildew, and other material adhering to these items.

Wetting of wooden and electrical components, excluding exterior walls, by hosing off, is not an acceptable procedure. Also, clean all light fixtures and lenses removing any dead insects from the interior of the light fixtures and lenses. When nuisance insects such as, yellow jacket wasps, etc. are noticed they shall be sprayed with an insecticide approved by the COR. Insecticides shall be supplied by the contractor and applied in accordance with manufacturer’s label instructions and in accordance with all requirements found in section 5.9.5, Insecticides, Herbicides, and Pesticides.

1.3.2. Interior Walls, Partitions, Doors, Windows, Screens and Louvers. Remove all cobwebs, insects, insect nests, and all other foreign matter from interior walls, windows, partitions, doors, screens, and louvers. Completely clean and disinfect interior walls, partitions, doors, and windows. Remove all stains, growths, mildew, graffiti, and other foreign matter adhering to the interior walls, partitions, doors, floors, ceiling and windows. Graffiti removal, which requires sanding, re- surfacing, and/or painting, is not a requirement of this contract.

1.3.3. Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, handrails, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick-plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets. Toilet bowls and urinals shall be free of odors, stains, algae, mildew, microbial growth, scale, streaks, scum, urine deposits, rust, films, and other foreign matter.

1.3.4. Descale Toilet Bowls and Urinals. Descaling shall be performed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

1.3.5. Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust, and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, and any evidence of soil, stain, film, and standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be mopped, scrubbed, etc., and as necessary to maintain sanitary conditions and a clean, uniform appearance.

All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Trash receptacles and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

1.3.6. Stock Restroom Supplies. Contractor shall ensure comfort stations are stocked sufficiently so that supplies including, but not limited to, liners, toilet paper, hand towels, and soap for the containers and dispensers do not run out. If supplies run out prior to the next service date, Contractor shall be notified and refill within 24 hours of notification.

1.4. MOWING AND TRIMMING OPERATIONS. The Contractor shall accomplish all mowing, trimming, and edging services in the areas as described in Appendix B, Description of Areas, Requiring Mowing and Trimming Services: Recreation & Non-Recreation Areas, to meet the requirements of this SOW and the Service Delivery Summary (SDS). Mowing and trimming frequency will be conducted according to the mowing schedule described in

Appendix E. The Contractor will cut each recreation area so that the heights after mowing are a uniform average of 2.5 inches. The Contractor will cut each dam area so that the heights after mowing are a uniform average of 2.5-5 inches. This requirement in summary and described in Appendix E provides that the Contractor must maintain a mowing schedule to mow all areas withing the allotted time given in all areas to maintain compliance. Failure to meet the standards of the mowing schedule will result in a ‘Not Met’. Mowings will be performed regardless of initial grass height and brought into compliance by the Contractor.

1.4.a. RECREATION & DAM AREAS. In accordance with the mowing schedule in Appendix

E, the Contractor will begin mowing the area(s), following the typical the number of times per month for each area, up to the maximum number of mowings per year according to each area described in Appendix E. The Contractor will ensure that mowing operation dates are appropriately spaced apart from each other as suggested in Appendix E.

1.4.1. Inspections of Areas. Prior to mowing in any area, the Contractor shall inspect and clean the entire area to be mowed in accordance with Paragraph 1.1.1 Litter Pick-Up. The Contractor shall not avoid the removal of any of this material by mowing around it. Should any litter or objects be inadvertently scattered by the mowing operations, the Contractor shall immediately retrieve and dispose of the material. All material collected by this operation shall be disposed of in accordance with Paragraph 1.1.2. Trash, Litter, And Solid Waste Disposal. Failure to complete all mowing and trimming requirements in the area without prior COR approval will result in a Non-Compliance of the entire recreation area.

1.4.2. Mowing Procedures. Prior to beginning mowing and trimming operations the Contractor will provide a weekly schedule, accommodating for weather conditions, to the COR, no later than 9am Monday mornings, of the areas that work is to be performed in and the dates and times in which work will occur. Upon approval of the schedule by the COR, the Contractor may begin the scheduled work. Mowing and trimming in each area shall be conducted concurrently and grass will be trimmed to a uniform height to maintain an aesthetic appearance. Each area will be mowed, edged, or trimmed in its entirety. Any damp areas, rutting, rocks, mud, washes, dirt slides or other debris does not alleviate the Contractor of the requirement to cut the vegetation in any portion of an area. Should the Contractor encounter any soft or damp areas, the mowing procedure and/or the equipment used shall be adjusted to prevent any rutting or sod damage. In areas where the Contractor mows adjacent to riprap, the Contractor shall mow/trim the grass and vegetation three feet into riprap areas. Failure to complete all mowing and trimming requirements in the area without prior COR approval will result in a Non-Compliance of the entire recreation area. Any damage caused by the Contractor to vegetation, facilities, or private property is the responsibility of the Contractor as described in paragraph 5.6 and 5.7.

1.4.2.a Herbicide Application with/in lieu of mowing & trimming. Grass found growing through cracks in asphalt/gravel/concrete parking areas, camping pads, guardrails, sidewalks, expansion joints, dirt, roads, and other similar areas must be removed (ex: manually) or by request in lieu of trimming and/or manual, be sprayed with herbicide with approval of the COR and in accordance with paragraph 1.4.2b.

Where mowed areas join riprap; these areas will be maintained to provide an aesthetic and uniform appearance. To maintain the uniform appearance, the Contractor will be required to mow up to the edge of the rock areas completely cutting all vegetation to the required heights. If any vegetation exists, then the Contractor must also remove remaining vegetation. In lieu of removing vegetation, the contractor may request to spray with an herbicide in accordance with paragraph 1.4.8, the first 3 feet of the riprap to not leave behind any unwanted vegetative growth near the site where the grass and rock meet. Spraying the remainder beyond the first 3 feet of the riprap adjacent to mowed areas or riprap areas which are not adjacent to a mowed area is not a requirement of this contract.

Use of herbicide for containing poisonous plants around structures or trees is permitted with approval of the COR and in accordance with paragraph 1.4.2b.

1.4.2b Herbicides. The Contractor shall provide all herbicide at their expense. Prior to commencing any herbicide application, the Contractor shall submit copies of certifications and licenses indicating that all herbicide applicators proposed for use on the job are qualified and licensed in accordance with State of Louisiana and/or Federal requirements. The Contractor shall supply an annual herbicide-usage report to COR.

1.4.1. Holidays, Weekends and Nights. The Contractor will accomplish all mowing, trimming, and edging operations during daylight periods only; work will not be performed during periods of darkness. Mowing and trimming operations may not be performed in any mowing areas on weekends or on the holidays of Memorial Day, Juneteenth, Independence Day, and Labor Day regardless of the day of the week on which they fall. Non-recreation areas may be mowed on weekends with prior request and approval of the COR. The Contractor and his/her employees shall always, while working near the visitors, minimize any inconvenience to the public that may be using the areas where work is being performed. All operations should also be considered scheduled and performed prior to all Holidays to prevent Non-Compliance during the Holiday timeframes and/or weekends.

1.4.2. Sod Damage. In conducting mowing operations, the Contractor shall not cause any rutting or sod damage. However, the requirement to cut the grass in soft or damp areas remains in effect.

1.4.3. Mowing Equipment. If mower blades are used, then they will be always kept sharp to help assure clean cutting and minimize grass foliage breakage and bruising as it would be evidenced by the browning of the grass turf after mowing operations.

1.4.4. Project Features. Mowing and trimming operations shall be conducted in a prudent manner to protect the grass sod, project features, equipment, buildings, riprap, trees, shrubbery, and ground cover, and to ensure the safety of all persons, property, and equipment near the mowing operations. The Contractor shall not allow the alignment or facing of any mower discharge in the general direction of buildings, vehicles, property, or persons within the potential range of heavy objects, which might be thrown from the mower. Any damages to persons, public or private or government property that is caused by the Contractor in the performance of work under this contract is the sole responsibility of the Contractor as described in paragraph 5.6 and 5.7.

1.4.5. Trimming Methods. The Contractor shall utilize trimming methods, i.e., the use of sickles, sling blades, mechanical trimmers, and edgers at all locations where the use of mowing equipment either risk damage to property or resources or otherwise pose a possible safety hazard to persons in the area. Such locations include, but are not limited to, the perimeters of buildings, picnic sites, boat ramps, trees, shrubs, ground cover, sidewalks, curbs, parking blocks, all poles including telephone poles, bulletin boards, signs, ditches, drains, fences, rip-rap edges, and culvert headwalls. The Contractor shall not use mechanical trimmers around any shrub, ground cover, or tree and the contractor will exercise special care in trimming around these items to avoid damage to the roots, bark, foliage, and vines. Trimming methods will be employed within a three-foot perpendicular distance of the periphery of all items described herein. Any damage caused by the Contractor to vegetation, facilities, or private property is the responsibility of the

Contractor as described in paragraph 5.6 and 5.7.

1.4.6. Mowing Deposits. If any mowing or trimming operation results in the production of piles of clippings or other/miscellaneous deposits of cut vegetation, then the Contractor will remove and dispose of all piles or deposits. All clipping removal shall be performed at the expense of the Contractor in accordance with sections 1.1.1 and 1.1.2 of the SOW.

1.4.7. Excluded Areas. The COR has the final decision as to the mowing of any area or a portion of any area. For example, due to certain vegetation which has aesthetic value, i.e., wildflowers at certain times of the year. The contractor will inform the COR when encountering such value or situation. At the discretion of the COR, he/she may choose not to mow or delay the mowing of any area and notify the Contractor of such a decision whereby that area will not be cut by the Contractor until verbal permission has been received from the COR.

1.4.8. Edging Requirements. In conjunction with each mowing and trimming operation the

Contractor will, with equipment designed specifically for the purpose, edge along the entire perimeter of all sidewalks and building slabs. Edging will also be performed on all concrete surfaced areas such as driveways, picnic table slabs, utility table slabs, pavilion & picnic shelters, miscellaneous slabs, and vacant concrete slabs. Edging requirements, at a minimum, shall be 1/2” in width and 1 ½” in depth from the soil surface. Upon completion of edging operations these areas will possess a uniform appearance and will be free of all vegetative growth on all surface areas.

1.4.9. Mowing and Edging Debris. Immediately upon completion of mowing, trimming, and edging in any area, all grass clippings, dirt, debris from fire ant mounds, or other such waste that is displaced shall be removed from sidewalks, paved, and other improved surfaces.

1.4.10. Precipitous Slopes. The Contractor shall be aware of the hazard presented by steep and/or slippery slopes. In these areas conventional mowing methods and equipment may be dangerous due to overturning and sliding hazards. Accordingly, the Contractor will employ specialized mowing procedures to avoid the hazards in these areas. Also, the Contractor shall exercise extra caution under these circumstances to minimize the hazard and prevent damage to the sod.

1.4.11. Mowing Adjacent to the Structures. All mowing performed within 25 feet of any office, comfort stations, pavilion, shelter, fences, or other permanent structures will not be performed by tractors exceeding 22 horsepower or bush hog type mowers in these areas.

1.4.12. Prohibited Methods and Equipment. The Contractor shall not use any mowing, trimming methods, equipment, or agents which endanger employees or other persons in the area, or which generate noise levels which, in the COR’s determination, are disruptive to public use and/or enjoyment of an area or its facilities, or which might cause damage or potentially put at risk project features and facilities. Failure to comply with these prohibited methods and/or equipment may result in deductions in payments made to the Contractor as described in paragraph 5.2.3.1, Deduction Schedule. The COR may require the Contractor to discontinue the use of unsafe or noisy devices, methods, or agents at any time during the period of this contract.

Also, specific devices and methods included in this prohibition are listed as follows:

1.4.14a. The use of any type blower, including wheeled or hand-held, for comfort station interior, shower house interior, grill cleaning or fire pit cleaning. Specifically included are devices commonly referred to as leaf or backpack blowers. However, such devices may be used for the collection and removal of litter and grass clippings after mowing, trimming, and edging in an area.

1.4.14b. The method of mowing with the wing of a bat-wing bush hog mower in the raised position.

1.4.14c. Driving any equipment, excluding mowing equipment, off a designated road or parking area surface without prior approval from the COR.

1.4.14d. The use of bush hog, belly-type, or hustler-type mowers for mowing within a three-foot distance from any tree, shrub, signpost, fence, building, or other man-made object or utilizing mowing methods not in compliance with paragraph 1.4.7, Trimming Methods.

1.4.13. Dam and Dam Abutments Condition Inspection and Problem Identification. In conjunction with mowing and trimming operations on and around the dams and their abutments, the Contractor shall identify and mark all wet spots, sink holes, eroded areas, earth slides, and points of water seepage with a COR approved item, for example: flag, sign, stake, etc.

Additionally, the Contractor shall, immediately report such conditions and their locations to the

COR. If the Contractor encounters a wet spot or any other indication of a problem, irrespective of the apparent significance, then the contractor will immediately verbally notify the COR or his alternate of the condition, irrespective of the time of day. If neither individual can be contacted, then the Contractor shall notify the nearest Corps of Engineer employee. The Contractor and employees shall not be reluctant to contact the Corps under such circumstances or to identify and mark seemingly minor problems. However, the Contractor and employees shall maintain composure under such circumstances and not incite panic or undue public alarm. Public notification of such circumstances shall be the responsibility of the Government. The

Contractor’s performance will not be considered in any way deficient due to their identification of a problem, which is later, ascertained to not be a problem. However, failure to report a problem will be a serious performance deficiency.

1.4.14. Spot Treatment of Fire Ant Mounds. During each cleaning and/or mowing day of all sites, as described in Appendix A, all areas within a 10-foot distance of parking, playground, comfort station/shower house, picnic shelter, pavilion, picnic site, camp site, building, water fountain, jug filler hydrant, playground, and public areas shall be inspected for the presence of fire ant mounds. All fire ant mounds within the 10-foot distance in the above-described areas and facilities shall be treated with an approved pesticide.

1.4.15. GUTTER CLEAN-OUT AT BBPO. All accumulated debris including leaves, limbs, and any other material shall be removed from roof gutters and properly disposed of in accordance with section 1.1.2 and 1.1.3.

1.4.16. DRAINAGE DITCH CLEAN-OUT SERVICES AT BBPO. All concrete drainage ditches and culverts located along BBPO access roads shall be maintained free of accumulated material including soil deposits, vegetative growth, limbs, and any other material that may obstruct the operations of the drainage system.

1.4.17. SECURITY FENCE AT INLET CHANNEL. Mow and/or trim all vegetation from area. If using Herbicide, prior approval required from COR.

1.5. JANITORIAL SERVICES. The contractor shall provide the following janitorial services for the Bayou Bodcau Project Office (BBPO), located in Bellevue, Louisiana. All janitorial services shall be performed on the frequency described in paragraph 1.6.1. of this contract.

1.5.1. SCHEDULE FOR CLEANING Bayou Bodcau Project Office (BBPO). The janitorial services shall be provided each Friday excluding Federal Holidays. These services will start at

0730 and be completed no later than 1000 hours. If a Federal Holiday is encountered on Friday, then work will be performed on the next calendar day or a day upon request approved by the

COR.

1.5.2. FACILITIES DESCRIPTION. The BBPO is a log building that contains five offices, two restrooms, one conference room, a kitchen, a foyer, a map room, eight closets, one reception room, sidewalks, front and back porches, and a parking lot. This facility is established in approximately a 2.0 acre setting.

1.5.2.1. RESTROOM CLEANING. The contractor shall provide all cleaning of the restroom facilities and will be cleaned in accordance with paragraphs 1.3.3., 1.3.4., 1.3.5., and 1.3.6..

1.5.3. FLOOR CLEANING. All floors shall be cleaned by sweeping, mopping, and/or vacuuming, as appropriate for the floor covering, to leave them free of dirt, dust, litter, liquids, and all other foreign material. A “Caution-Wet Floor” sign shall be always displayed at locations where floors are wet from mopping. This sign shall be provided by the contractor and is subject to approval by the COR. It shall be the standard sign used in commercial janitorial services.

Exterior porches, ramps and landings shall be kept free of all foreign materials including but not limited to trash, limbs, leaves, dust, dirt, silt, mud, gravel, and liquids.

1.5.4. FURNITURE, PICTURES, INTERPRETIVE DISPLAYS, WALL MAPS, AND

OFFICE EQUIPMENT CLEANING. Office furniture, pictures, interpretive displays, wall maps, miscellaneous office items, and office equipment shall be dusted to remove all dirt and dust. This operation shall not disturb work papers and shall be accomplished by not harming the surfaces or causing a wax build-up. Tabletops shall be cleaned with an ammoniated glass cleaner. All wood furniture surfaces will be cleaned with a commercial quality wood polish/cleaning agent. The contractor shall use a commercial grade steam-cleaning machine to thoroughly clean all fabric covered office furniture monthly and will submit a schedule to the

COR for prior approval.

1.5.5. WINDOW CLEANING. Window glass, window shades/blinds, windowsills, screens, and complete window assembly shall be maintained free of smudges, fingerprints, dirt, dust, cobwebs, insects, insect nests, and all other foreign material. All interior and exterior glass surfaces shall be cleaned with an ammoniated glass cleaner to remove all fingerprints, smudges, streaks, dirt, and all other foreign material. However, ammoniated glass cleaner shall not be used on Plexiglas surfaces.

1.5.6. TRASH COLLECTION. All wastebaskets and trashcans shall be emptied. All will contain plastic inserts and will be replaced when soiled and/or from a non-pleasant odor.

1.5.7. WALLS AND DOOR CLEANING. All walls and doors shall be inspected and cleaned to remove all fingerprints, smudges, dirt, and all other foreign material.

1.5.8. CORNERS, CREVICES, MOLDINGS, LEDGES, BASE BOARDS, SWITCH

PLATES, RECEPTACLE PLATES, AND LIGHT FIXTURES. The contractor shall inspect all corners, crevices, moldings, ledges, base boards, switch plates, receptacle plates, and light fixtures and keep these areas and items free of dirt, dust, insect and spider nests, dead insects, mold, mildew, fingerprints, smudges, and other foreign material.

1.5.9. KITCHEN EQUIPMENT CLEANING. The contractor shall provide the following cleaning services for the kitchen located at BBPO:

1.5.10. SINKS, STOVE TOPS, AND COUNTER TOPS. Clean and remove all loose material. Then remove all stains, growths, mildew, fingerprints, and all other material adhering to all items with a suitable cleaning compound and follow this process by washing them with a solution of water and a biodegradable disinfectant cleaner. The disinfectant solution shall be mixed according to the cleaner manufacturer’s label instruction for this application. Upon completion of this disinfectant cleaning, rinse and remove all remaining cleaning compounds, and wipe with a damp cloth or sponge to remove all streaks, water droplets, cleaners, and all foreign material. During the entire process, care shall be exercised to not allow moisture or water to enter electrical devices/items.

1.5.11. OVENS AND REFRIGERATORS. Remove all loose material, spills, crumbs, grease, and all other food residue from the exterior surfaces of ovens and refrigerators. Cleaning agents and /or solutions shall be non-corrosive and non-staining to the surfaces of ovens and refrigerators. All cleaning agents and procedures shall be approved by the COR.

1.5.12. DRINKING FOUNTAINS. All drinking fountains shall be cleaned in accordance with paragraph 1.2.2.

1.5.13. ENTRANCES, PORCHES, PARKING LOTS, AND SIDEWALKS. All shall be inspected and kept free of all dirt, mold, mildew, residue, trash, paper, cans, cigarette butts, bottles, wire, rope, string, leaves, silt, and all other foreign materials & debris.

1.5.14. LITTER PICKUP ON GROUNDS SURROUNDING BBPO. The contractor shall inspect all grounds and surfaces associated with the area office and keep these free of all trash, paper, cans, cigarette butts, bottles, wire, rope, string, dead animals, fallen limbs, and trees not exceeding 6 inches in diameter, and all other foreign materials & debris deposited thereon. All litter and debris collected by the contractor shall be disposed of in accordance with paragraph

1.1.2 of this contract.

1.6. LEAF MULCHING AND REMOVAL SERVICES.

The Contractor shall provide leaf mulching services on the grounds surrounding the Bayou

Bodcau Project Office, Maintenance Office, & Durden House Education Center twice per year as coordinated with the COR. Once begun, a mulching operation shall be completed within 2 consecutive days, unless interrupted by precipitation. The Contractor will request approval from the COR of the anticipated start date for these services at least 10 calendar days prior to the commencement of work. Negligence of any required work performance will be noted as a ‘not met’.

1.6.1. Leaf Mulching. Leaf mulching is defined as the chopping or shredding of fallen leaves with a lawn mower or a tractor equipped with a belly-type mower so that the produced mulch contains no particles which have a dimension greater than one inch. If a tractor is used, it shall not cause rutting or other damage to the grounds, trees, shrubbery, or other resources in the area and shall conform to the requirements found in paragraph 1.4.14. Prior to beginning mulching, the grounds shall be inspected for the presence of paper, glass, cans, trash, limbs, and all other foreign items. These items are to be removed to prevent their scattering by the operation. Any such material that is inadvertently struck or scattered by the operation shall be picked up and removed from the area and disposed of in accordance with paragraph 1.1.2. Mulch shall be neither piled nor removed, and any piles created by the operation shall be uniformly distributed over the grounds. All mulching operations shall be conducted prudently to protect equipment, buildings, and all other objects in the area.

1.6.2. Leaf Removal. Leaves lying on concrete, paved surfaces, wet areas, or any leaves, which cannot be effectively mulched, shall be collected, bagged, and secured in plastic leaf bags. The

Contractor at his/her own expense shall furnish all such bags. Bagged leaves shall be removed from the area and disposed of in accordance with paragraph 1.1.2. Leaf removal shall result in grounds that are free of leaves targeted by this process.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Except for water, based on availability, the Government shall not provide any property, supplies, and/or services to the

Contractor under the terms of this contract.

3. GENERAL INFORMATION.

3.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality control/assurance plan program to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor’s quality control plan will be submitted to the

COR before work begins and updates submitted as needed. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing all areas identified in this contract including paragraph 2, PERFORMANCE STANDARDS.

3.2. QUALITY ASSURANCE SURVEILLANCE PLAN. Reference Contract Clause 52.212-

4(a), Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights---

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

The inspection and acceptance procedures specified within this contract set forth a general policy that only the services performed by the Contractor in strict accordance with…