SOURCES SOUGHT ARMORED CAR SERVICES.pdf

SOURCES SOUGHT NOTICE

This is a source(s) sought notice for information purposes only and it is not a solicitation announcement or an obligation or commitment by the Government. This notice is intended strictly for market research. The purpose of this source sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code 561613 Armored Car Services with a small business size standard of $43.0 Million.

The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is seeking ARMORED CAR SERVICES for the Veterans Administration El Paso Texas Veterans Health Care System in accordance with the draft Statement of Work as show below.

Potential candidates having the capabilities necessary to provide the stated at a fair and reasonable price are invited to respond to this Sources Sought Notice via email to Contract Specialist Ivan Torres at ivan.torres1@va.gov, no later than August 21st, 2026, 10AM CDT.

No telephone inquiries will be accepted.

Responses should include the following information:

1. Company name, address, SAM UEI number, point of contact name, phone number and email address

2. Business size and representation(s) of the company (i.e., Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.) Is the business registered under NAICS Code 325120 in SAM.gov?

3. If SDVOSB or VOSB, can business fulfill the requirement while complying with VAAR Clause 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS

4. Capability statement as it relates to the Statement of Work and any other information that can aid in determining capability.

5. Does the company have a current federal contract (i.e., GSA, NAC, SAC, NASA SEWP etc.)? If so, provide the contract type, number, and expiration date.

6. If the company has a current federal contract, are these supplies offered and available on the contract?

Disclaimer and Important Notes: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response.

The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

DRAFT STATEMENT OF WORK (SOW)

STATEMENT OF WORK

ARMORED CAR SERVICES FOR EL PASO VA

1. SCOPE OF WORK

Provide Armored Money Car Transportation Service to pick up deposits and deliver deposits in a timely manner for The El Paso VA Health Care System VISN 17 in accordance with the requirements outlined in this Statement of Work.

2. DESCRIPTION:

The service provider is expected to furnish all labor, supplies, materials, equipment, supervision, and transportation including, but not limited to: Making daily pick-ups and deliveries on dates established and outlined for the facility Monday through Friday. Making daily pickups of locked bags from the location designated at the facility and transporting the locked bags to the bank indicated. Obtain daily deposit slips, when deposits are made, and return each slip to the VA at the designated pick-up location on the same day or the next delivery date. On the last workday of each month each deposit must be posted on the same business day and not the next business day.

If the facility has a specific need as a special pickup, it will be identified as a call order. All work is to be performed in accordance with the regulations, codes and or laws established by local, State, and or Federal agencies.

3. PERIOD OF PERFORMCE:

The contract period of performance will be for a base year plus four (4) option years.

4. HOLIDAYS:

All Federal Holidays observed by the VA will not require service. The following holidays are recognized by the VA:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth 4th of July Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

It should be noted that if a holiday falls on Saturday, it is observed on Friday. If a holiday falls on Sunday, it is observed on Monday. The Contractor will not be required to perform services on National Holidays. When one of the regularly scheduled delivery days falls on any National

Holiday the services shall be performed the following workday: except when a Holiday falls on a Friday, the services shall be performed on the preceding Thursday.

5. SCHEDULE OF SERVICES

FACILITY

Pick-Up Schedule

VAHCC

5001 North Piedras El Paso, Texas 79930

AGENT CASHIER OFFICE: Monday – Friday, excluding Federal Holidays listed in para 4, between the hours of 10:00am and 12:00pm. The contractor shall report to the Agent Cashier located on the 3rd floor room A310 of the VA for deposit pickup. The Contractor shall deliver the deposits to the Wells Fargo Bank, located at 221 North Kansas Street, El Paso, Texas 79901.

CANTEEN SERVICE: Monday – Friday, excluding Federal Holidays listed in para 4, between 10:00am and 12:00am.

Contractor shall report to the Canteen admin office, located on the 2nd floor room C205 for deposit pickup. Deposits shall be delivered to the Wells Fargo Bank on the same day to ensure same day bank posting.

*****Pickups will be between 1:00 pm and 3:00 pm***** *****All deposits are delivered to Wells Fargo Bank the next business day***** *****Any on call or holiday service will be charged $85.00 per shipment***** *****All prices are plus the fuel surcharge (see attached chart)*****

6. CASH TRANSPORTED:

The total amount of cash to be transported at any one time shall not exceed $60,000.00.

7. CHANGE ORDERS:

VA personnel will call Change Orders into the bank as early as possible. The Contractor shall pick-up the Change Order when the deposits are taken to the bank, if applicable. The Contractor will deliver the Change Order back to the VA facility on the next scheduled pick-up day as specified in the Schedule of Services under paragraph 5. If the bank is not open on that day, then the next day the bank is open.

7.1 PROCEDURE:

The VA Will:

(a). Place all checks and currency order slips in a self-sealing shipment bag.

(b). Maintain a sequential folder of shipment of valuables forms detailing the date of shipment, the amount shipped, the number of the bag used for the shipment, the signature of the person preparing the shipment, and the signature of the contactor’s representative picking up the shipment.

The Contractor will:

(a). Provide proof of identity to the VA (badge or other acceptable identity as employees of the Contractor) (b). Sign the VA agent cashier’s shipment of valuables form upon pick-up of self-sealing shipment bags containing daily deposits (c). Maintain their own log of all shipments delivered to each designated facility, which the cashiers will verify and sign.

(f). Change orders picked up on one day will be delivered to the facility the following business day.

8. PERSONNEL:

The Contractor shall provide personnel who possess the skills, knowledge, and training to satisfactorily perform the services required by this contract. The Contractor has the sole responsibility of training, providing uniforms, equipping, supervising, and discharging of all employees.

9. RECORDS: A record of each employee as to character and physical capabilities of performing the duties shall be maintained and made available for inspection upon request by the

VAMC.

10. LICENSES: All drivers and attendants shall have attained legal age (the age of 21 years) and shall maintain neat, clean, and professional appearance. Drivers shall be licensed in accordance with the State of Texas. Attendants shall be able to communicate with personnel using tact and courtesy.

11. TRAINING: The Contractor shall ensure that all employees are qualified to use the type of weapons issued by the firm in accordance with state and local regulations. The Contractor is also responsible for weapons re-qualification. A copy of the individual qualifications / re-qualification shall be made available to the Contracting Officer. All cost associated with this training shall be borne by the Contractor.

12. SECURITY

The Contractor shall be responsible for obtaining installation passes and inspections for armored vehicles and armed personnel. The Contractor shall submit a listed of designated individuals or ensure Contractor employees are wearing security badges for individuals who will be responsible for the pick-up/delivery of monies to the Agent Cashier or designated representative(s).

Contractor employees shall observe and adhere to all applicable federal, state, and municipal laws, codes, and regulations in connection with the performance of this contract. All employees shall be subject to a security clearance.

13. LOSS: The contractor will be liable for the loss of shipments delivered into its possession if they fail to deliver shipments to the consignee(s) in the same condition as when delivered to and receipted for by the contactor. A receipt by the consignee(s) shall be conclusive evidence that supplement was received securely sealed and that the package(s) were free from any cuts, holes, or other defects which could permit a loss of the contents. All deposits will be transported in a locked bag.

in accordance with the Contractor’s policies and procedures. A copy of this policy and procedure shall be provided to the Contracting Officer.

10. VEHICLES:

Vehicles used in the performance of this contract shall be licensed and meet all minimum vehicle requirements as mandated by the State of in which the service is being performed.

11. TASK ORDERS / INVOICE PROCESS:

The facility will assign a task order to obligate funding for the facility. When sending in an invoice to the address referenced below, the invoice must reference the task order number of the facility the contractor is servicing. Every invoice must cite both the contract number and the task order number. The invoice must contain a description of services performed, period of performance, and total amount of invoice.

Regular Mail Invoice Address: Federal Express Address:

Department of Veterans Affairs Financial Services Center Financial Services Center Attention: Mail Prep P.O. Box 149971 1615 Woodward Street Austin, Texas 78714-9971 Austin, Texas 78772

12- INSURANCE:

Contractor shall maintain the minimum state required insurance of properties on board of any one conveyance covered under this contract and shall furnish a certificate thereof to the Contracting Officer. Contractor shall ensure that the contract number is annotated on the insurance forms.

13. ARMED DELIVERY:

VA policy does not allow weapons (handguns, etc…) on campus. Armored car service is an exception as designated by Chief, Police Service. Industry Standard Practice requires that armored car service personnel be armed while on duty. Note: The Contractor will immediately notify the Contracting Officer in writing of any security issues in relation to the pick-up and delivery by the armored service.

END OF DOCUMENT