Sources Sought Annoucement - Great Falls VC.pdf

The U.S. Department of Veterans Affairs Seeks Expressions of Interest for approximately 5,421 Rentable Square Feet (RSF) of Medical Office Space in Great Falls, MT

Notice This advertisement is a notice of a potential opportunity. This advertisement is not a solicitation for offers, nor is it a request for proposals. The purpose of this advertisement is to identify potential sources and suitable locations and is not intended to pre-qualify or disqualify any potential offers. The Government will not pay for any costs incurred as a result of this advertisement. The Government cannot provide any warranty, expressed or implied, as to the accuracy, reliability or completeness of contents of the furnished information found within this advertisement; Government is under no responsibility to respond to any inquiries under this advertisement. Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement.

Contracting Office Address The Department of Veterans Affairs, RPO West Contracting Office, 735 NE 13th Street, Suite 200, Oklahoma City, OK 73104

Description VA seeks to lease between approximately 5,421 RSF of medical office space and approximately 25 parking spaces within the delineated area explained below for use as a Vet Center. VA will first consider leased space located in an existing building, then new builds and if no existing buildings or new builds meet the VA’s requirements, the VA will then consider build to suit.

Lease Term Up to 20 years with 5 years firm. Termination rights by 90 day written notice any time after the firm term. The lease shall also score as an operating lease.

Delineated Area To receive consideration, submitted properties must be located within the following area described below, which is bound by the following roads, or must front on any of the following boundary lines:

In Great Falls, MT:

North Boundary: 36 Avenue Northeast South Boundary: 1st Avenue North East Boundary: 87 Highway West Boundary: 6th Street Northwest

Delineated area includes area inside and immediately adjacent to (by adjacent to meaning direct physical access to the boundary streets/roads listed above.

Additional Requirements The space shall be of contiguous office space in a professional and aesthetically pleasing building. Space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. Space shall be located in a prime commercial office space with attractive, professional surroundings. Streets and public walkways shall be well maintained. Space shall be located on the ground floor.

The lease shall be full serviced to include Janitorial, Basic Cable, Guest High Speed Internet Wi-Fi, Security Monitoring and Maintenance. The lease shall follow the standard specifications and requirements for a New/Replacing Lease as per the GSA Global Lease or Simplified Lease.

(1) Offered space cannot be in the FEMA 100-year flood plain.

(2) Offered space must be zoned to allow for medical office use.

(3) Offered space will not be considered if located in close proximity to property with incompatible uses, including but not limited to the following uses: liquor establishments, treatment centers, correctional facilities, where firearms are sold/discharged, railroad tracks, or within flight paths that are zoned for low occupancy uses.

(4) Offered space must be compatible for VA’s intended use.

Parking Requirements On-site parking 1) may be dedicated for the exclusive use of VA 2) shall be fully compliant with local laws, rules and regulations and: 3) shall meet minimum code requirements. Parking spaces shall be handicapped designated in accordance with local code. All spaces shall be sized in accordance with design standards as described in the VA Lease Based Outpatient Clinic Design Guide (available at http://www.cfm.va.gov/til/dGuide.asp). The parking area must meet all requirements of Architectural Barriers Act Accessibility Standards (ABAAS) (available at http://www.gsa.gov).

All submissions should include the following information:

(1) Name of current owner;

(2) Address or described location of building or land;

(3) Location on map, demonstrating the building or land lies within the Delineated Area;

(4) Description of ingress/egress to the building or land from a public right-of-way;

(5) A statement as to whether the building or land lies within the Delineated Area;

(6) Description of the uses of adjacent properties;

(7) FEMA map evidencing floodplain status;

(8) A narrative and map describing proximity of the building or land to the nearest bus and/or train stop, and major transportation routes, and

(9) A description of any planned land development or construction that will affect the site, including neighboring projects and road/utility line construction.

(10) Site plan depicting the property boundaries, building, and parking; and

(11) Floor plan and ABOA and rentable square footage of proposed space;

(12) If you are qualified as a small business, Veteran Owned Small Business (VOSB), or Service Disabled Veteran Owned Small Business (SDVOSB) under NAICS Code 531120 Lessors of Nonresidential Buildings with a small business size standard of $38.5 million, please read the attachment, entitled, “Small Business, VOSB, or SDVOSB Status”. You are invited, but not required to submit a Capabilities Statement.;

(13) A document indicating the type of zoning and that VA’s intended use is permissible for the proposed space;

(14) A description of any changes to the property necessary to be compatible with VA’s intended use;

(15) A statement indicating the current availability of utilities serving the proposed space or property.

(16) Although evidence of ownership or control of the site is not necessary at this stage of the procurement, respondents are encouraged to provide evidence. Evidence of ownership or control of the site shall be required once the RLP is issued. Non-Owners (e.g. prospective developers/lessors) submitting a building or land must provide evidence of permission or authority granted by property owner to submit the property to VA for development. Properties submitted without evidence of permission or authority will not be considered.

(17) Any information related to title issues, easements and restrictions on the use of the building or land.

All Interested parties (owners, brokers, or their legal representatives) should submit Expressions of Interest electronically no later than 5:00 p.m. EST on July 13, 2023 to VA’s real estate representative’s below:

To:

Justin Sherman Realty Specialist Department of Veterans Affairs Justin.Sherman@va.gov

With a cc to:

Ralph Crump Lease Contracting Officer Department of Veterans Affairs Ralph.Crump@va.gov

Attachment - Small Business, VOSB or SDVOSB Status

The NAICS Code for this procurement is 531120 Lessors of Nonresidential Buildings, and the small business size standard is $30.0 million. Responses to this notice will assist The Department of Veterans Affairs in determining if the acquisition should be set-aside for competition and restricted to SDVOSB or VOSB concerns in accordance with 38 USC Sec. 8127.

The magnitude of the anticipated construction/buildout for this project is:

__ (a) Less than $25,000;

__ (b) Between $25,000 and $100,000;

__ (c) Between $100,000 and $250,000;

__ (d) Between $250,000 and $500,000;

x (e) Between $500,000 and $1,000,000;

__ (f) Between $1,000,000 and $2,000,000;

__ (g) Between $2,000,000 and $5,000,000;

__ (h) Between $5,000,000 and $10,000,000;

__ (i) Between $10,000,000 and $20,000,000;

__ (j) Between $20,000,000 and $50,000,000;

__ (k) Between $50,000,000 and $100,000,000;

__ (l) More than $100,000,000.

VA makes monthly lease rental payments in arrears upon facility acceptance and may elect to make a single lump-sum payment or amortize over the course of the firm term for specified tenant improvements. VA makes no progress payments during the design or construction/build-out phases of the project.

This is not a request for proposals, only a request for information for planning purposes, and does not constitute a solicitation. A solicitation may or may not be issued. This notice is being published in accordance with Federal Acquisition Regulation 19.14 and VA Acquisition Regulation 819.70.

Project Requirements The Department of Veterans Affairs seeks information from Potential Offerors who are capable of successfully performing a lease contract, including design and construction of the facility, as well as all maintenance and operation requirements for the duration of the lease term. More information on VA’s requirements can be found on its Technical Information Library: http://www.cfm.va.gov/til/.

SDVOSB, VOSB, and Small Business firms are invited to provide information to contribute to the market research for this project. SDVOSB and VOSB firms must be registered in VA’s Vendor Information Pages (VIP) site at https://www.vip.vetbiz.gov/. All business concerns must have the technical skills and financial capabilities necessary to perform the stated requirements. All business concerns are requested to submit a Capabilities Statement if they are interested in participating in this project. A submission checklist and information sheet are provided below for firms to fill out and submit, which will serve as the firm’s Capabilities Statement.

Capabilities Statement Will Include

1. Company name, address, point of contact, phone number, Dunn & Bradstreet number, and e-mail address;

2. Evidence of SDVOSB or VOSB status through registration at VIP (https://www.vip.vetbiz.gov/);

3. Evidence of ability to offer as a small business under NAICS Code 531120 and listing in the System for Award Management (www.SAM.gov), including a copy of the representations and certifications made in that system;

4. A summary describing at least three (3) projects of similar size and scope completed in the past five

(5) years that demonstrate your company’s experience designing, constructing, and managing Federal leased facilities or health care facilities relevant to the project described above. (3-page limit);

5. Evidence of your company’s bonding capacity to meet a bid bond of $100,000, and evidence from a surety of capability to obtain payment and performance bonds in values based on the project magnitude listed above; and

6. Evidence of capability to obtain financing for a project of this size.

If desired, the company may also submit a narrative describing its capability.

Although this notice focuses on SDVOSB and VOSB, we encourage all small businesses and other interested parties to respond for market research purposes.

http://www.cfm.va.gov/til/ https://www.vip.vetbiz.gov/

CAPABILITIES STATEMENT

SUBMISSION CHECKLIST AND INFORMATION SHEET

Company name:

Company address:

Dunn & Bradstreet number:

Point of contact:

Phone number:

Email address:

The following items are attached to this Capabilities Statement:

1. Evidence of SDVOSB or VOSB status through registration at VIP

(https://www.vip.vetbiz.gov/);

2. Evidence of ability to offer as a small business under NAICS Code 531120 and listing in the

System for Award Management (www.SAM.gov), with representations and certifications;

3. A summary describing at least three (3) projects of similar size and scope completed in the past five (5) years that demonstrate the company’s experience designing, constructing, and managing Federal leased facilities or health care facilities relevant to (input project specific RSF/NUSF). (3-page limit);

4. Evidence of the company’s bonding capacity to meet a bid bond of $100,000, and payment and performance bonds in the range above from surety; and

5. Evidence of capability to obtain financing for a project of this size.

If desired, the company may also submit a narrative describing its capability, not to exceed two

(2) pages.

By: ____________________________________

(Signature)

(Print Name, Title)