Sources Sought AND SOW-PM and Repair John Deere Equipment.docx

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310, (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ) size standard is $12.5 million.

The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Annual Fire Door and Smoke Inspection at the Bedford VAMC per the Statement of Work below.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to (perform the services/provide these supplies) are invited to submit a response to this Sources Sought Notice by 12:00PM EST, 9 April 2024. All responses under this Sources Sought Notice must be emailed to Email: christopher.letsinger1@va.gov and david.valenzuela2@va.gov with Sources Sought #36C24124Q0414 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1 Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name:

Address:

Phone Number:

Point of Contact:

E-mail Address:

Unique Entity Identifier (UEI) #:

CAGE Code:

SAM Registered: (Y / N) Other available contract vehicles applicable to this source sought (GSA/FSS/NASA SEWP/ETC):

SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N)

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Attachment 2

STATEMENT OF WORK

Title: PM and Repair John Deere Equipment

Place of Performance: VAMC Bedford 200 Springs Rd Bedford MA 01730 Period of Performance: May 31, 2024, to May 30, 2029, Base Plus 4 FFP Contract

SUMMARY

Vendor will perform preventative maintenance and necessary repairs to the following John Deere equipment.

a. Loader 444k Ser# DW444K7627043

b. Loader 544k Ser# DW844K76238

c. Backhoe 310j Ser# TO310JX178749

d. Backhoe 410k Ser#1T0410KXVEE270593

e. Tractor 300cx Ser# RWCGOO4020191

1. Full-Service maintenance contract to include all necessary labor, tools, equipment, transportation, and parts required to perform repair and preventive maintenance. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Contract must have proven access to manufacturers parts, manuals, and schematics needed to perform the service.

2. Upon completion of PM, the unit must be clearly labeled with a sticker stating the date the last PM was completed and the due date of the next PM. At the completion of each service report will clearly show the date of service, type of service performed, model, serial numbers, name of field technicians(s), a description of the work performed, and a list of any parts replaced. All documentation shall be electronically transmitted to the POC.

3. All work, when possible, is to be performed on-site at the VA Medical Center, Grounds Building #20, 200 Springs Road, Bedford MA 01730.

4. All work will be performed by a John Deere Authorized repair facility or John Deere Trained Technicians

5. If the equipment needs to be brought to the contractor’s repair facility, the contractor will be responsible for the pickup and delivery of the equipment. .

6. All work will be performed during normal working hours Monday to Friday, 7am to 4pm. Any requests to perform work outside these hours will require the approval of the Contracting Officers Representative (COR) and will be at no additional cost to the Government.

7. If the Government requests emergency service to be performed after normal business hours, premium overtime service rates would apply.

8. Contractor will be responsible for obtaining all required permits & procedures when applicable, such as hot work permits for any cutting, welding, brazing & grinding conducted on-site.

9. Additional work found during normal service and preventative maintenance, and any work that will require extensive time and materials, must receive prior approval of the Contracting Officer.

10. All debris, fluids, and any other hazardous waste collected as part of the service, shall be properly disposed of off-site. Contractor shall follow all applicable Local, State & Federal requirements for proper disposal.

11. No tools or equipment shall be left unattended at any time, and the Contractor shall inform his employees to be aware of patient, staff, and vehicle traffic at or near the job site.

12. All work shall be coordinated through the Contracting Officers’ Representative (COR).

13. No changes to this Scope of Work without prior written approval of the Contracting Officer.

Bid Items 1.Preventive Maintenance and Repair for all John Deere Equipment Located at the VAMC Bedford ( List of Equipment in SOW) All work completed in accordance with SOW Line Item 1: Provide the following service of a authorized John Deere service & repair vendor.

a. Certified Technician Hourly rate

b. Provide quoted for repairs for approval.

Line Item 2: Part & Repair Allowance: $5,000