Sources Sought_AMSS.pdf

Sources Sought Synopsis Sample

APR 2019

Sources Sought Synopsis

The Department of Housing and Urban Development (HUD) is issuing this source sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for Acquisition Modernizations Support Services (AMSS) The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541512 Computer Systems Design Services and Product Service Code DA10 IT and Telcom Business Application / Application Development Software as A Service.

There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) organization name, address, email address, website address, telephone number, and business size and type of ownership for the organization; and 2) tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with program schedules; cost containment; meeting and tracking performance; hiring and retention of personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition, and multiple awards may be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by May 28, 2024, at 12 pm ET.

All responses under this Sources Sought Notice must be emailed to Michelle.D.Venable@HUD.Gov and Dwayne Gist at, Dwayne.E.Gist@HUD.Gov mailto:Michelle.D.Venable@HUD.Gov mailto:Dwayne.E.Gist@HUD.Gov

Additional information on the required services is listed below. If you have any questions concerning this opportunity, please contact: Michelle Venable at Michelle.D.Venable@HUD.Gov and Dwayne Gist at Dwayne.E.Gist@HUD.Gov

Background:

Most of the automation that supports the HUD acquisition workforce is now achieved through the Purchase Request Information System Management (PRISM), which is delivered by a shared services provider - Treasury’s Administrative Resource Center (ARC). This PRISM solution has limited functionality available to users. Although HUD is in the process of working with ARC to enhance data visibility, collaboration space and dashboard capability, the resulting solution cannot be further modernized to fill the gaps in its capabilities.

The following gaps exist in HUD’s current system for which the agency is seeking solutions:

In the past, HUD Acquisition Workforce (AWF) users were able to develop requirements us the Acquisition Requirements Roadmap Tool (ARRT). However, this tool is no longer being maintained and currently not compatible with current versions of Windows and MS Word.

Currently, AWF users make use of a secured SharePoint page to manage source selection activities. This process is not efficient or sustainable to support future procurement in

HUD.

Lastly, HUD does not currently have an effective, efficient means of managing contract management to include tracking deliverables, performance, quality and expenditures as a part of post-award activities. This must be remedied in order to provide the level of visibility needed to reduce risk and document contract compliance and oversight.

General Description of Work:

The contractor shall set up three separate COTS modules. The first module will serve as a requirements development module which will enable HUD users to choose from four (4) different type of requirements documents to include 1) Performance Work Statement; 2) Statement of Objectives; 3) Statement of Work; and 4) Product Descriptions/Specifications. The four (4) templates within the module will include standard language to be provided by HUD based on Department mandatory templates and policies. The module will guide users to input information specific to each section of the templates for their requirements. The module will guide users to ensure certain acquisition considerations are made and direct the users to populate each template section with the appropriate narrative or N/A designation.

mailto:Michelle.D.Venable@HUD.Gov mailto:Dwayne.E.Gist@HUD.Gov

In addition, the contractor shall set up a COTS source selection module to facilitate technical evaluations based on HUD usage and access requirements.

Lastly, the contractor will set up the contract management module to facilitate post-award contract management activities based on HUD usage and access requirements.

For alignment, consistency and accuracy, all modules must link information in relative sections for automated input when possible.

This requirement includes the contractor’s discussion with OCPO staff to fully understand setup requirements, full setup, quality assurance and testing of the setup in the tool by contractor staff prior to training and testing by OCPO staff. Lastly, training and Quick Reference Guides will be developed and provided to all HUD acquisition workforce members who will be using the tool following implementation to include program/project managers (P/PM), contracting officer representatives (COR), subject matter experts (SME), acquisition liaison specialists and buyers (CO). The number of users at the time of award will determine the number of licenses that will be purchased for post-implementation use of the tool.

The tasks require a set of skill categories based on the following approximate breakdown:

This information is to be determined. Please provide the Government with a rough order magnitude (ROM) to meet this requirement.

Contemplated performance metrics:

Please see the attached Performance Work Statement (PWS).

Contemplated report requirements:

Please see the attached Performance Work Statement (PWS).

Contemplated dollar value of the project: To Be Determined

Contemplated place of performance:

(Contractor’s Facility)