Sources Sought 75H70325SS-00005.pdf

This is a Sources Sought no ce. This no ce DOES NOT cons tute a request for proposal, request for quote or invita on for bid. This Sources Sought is a market research tool being u lized to determine poten al offerors. This is not a solicita on for quotes and no contract will be awarded from this announcement.

No reimbursement will be made for any costs associated with providing informa on in response to this announcement. All responses will be provided by an e-mail response. No presenta ons will be scheduled.

In accordance with the Federal Acquisi on Regula on 5.2, The California Area Indian Health Service, is conduc ng a Sources Sought no ce to provide an Integrated Waste Management Plan for the Santa Rosa Reserva on, Riverside County, California. See the a ached Statement of Work. The North American Industry Classifica on System (NAICS) Codes is 541620, Environmental Consul ng Services, with a Small Business Size Standard of $19.0 million.

The Government will use this informa on to determine the best acquisi on strategy for this procurement. The Government is interested in Na ve-Owned, 8(a), Small Business, Small Disadvantaged Business, Service-Disabled Veteran-Owned, HubZone, and Women-Owned Small Business concerns. The government requests that interested par es respond to this no ce if applicable and iden fy your business status to the iden fied NAICS code.

The wri en responses to this no ce should consist of the following items:

a. Company Name

b. Company Unique En ty Iden fica on (UEI) number

c. Company point of contact, mailing address, e-mail address telephone number, fax number and website address.

d. Name, telephone number and e-mail address of a company point of contact that has the authority and knowledge to clarify responses with government representa ves.

e. Type of Company: All respondents should be registered on the System for Award Management (SAM) located at h ps://www.sam.gov.

f. Capabili es Statement.

Respondents will NOT be no fied individually of the results of the sources sought.

Important no ce:

It should be clearly understood that this Sources Sought no ce is not an award or commitment by the Government. The offeror is further advised that funding may not become available. If the funds are not available, no award will be made. The offeror will not be reimbursed for any/all effort or submission prepara on costs.

Address your submission as follows and email to:

Sources Sought # 75H70325SS-00005

A n: Samantha Marcellais (Contract Specialist) DHHS - California Area Indian Health Service Division of Acquisi on Management samantha.marcellais@ihs.gov

All offeror’s are advised that registra on in the Systems for Award Management (SAM) database is required prior to award of a contract. Failure to register in the SAM database may render your firm ineligible for award. For more informa on, check the SAM Website at h ps://www.sam.gov.

Comple on of the electronic annual representa ons and cer fica ons are also mandatory prior to the award of a contract.

Santa Rosa Reservation – IWMP SOW

STATEMENT OF WORK

ENGINEERING PROFESSIONAL SERVICES

DEVELOPMENT OF INTEGRATED WASTE MANGEMENT PLAN

Santa Rosa Reservation (Mountain Center), Riverside County, California

1. INTRODUCTION

Overview

The Contractor shall provide equipment, materials, and labor to complete the following services in close coordination with the Indian Health Service (IHS) for the Santa Rosa Band of Cahuilla

Indians (Band) located in Riverside County, California. Funding for the study is being provided by the IHS.

An Integrated Waste Management Plan (IWMP) will be prepared to guide future design and construction activities based on IHS funding requirements. In general, the study will describe, analyze, and evaluate the existing solid waste disposal program and analyze alternatives to decrease the difficulties in depositing debris while reducing health risks to the community. The study will review the existing operation and maintenance, costs, construction methods, land/ area, community growth rate, and current outreach programs to provide improvements to the program. The report will also propose a specific course of action and discuss sources of potential funding. The community consists of approximately 46 equivalent dwelling units

(EDUs).

All work shall be conducted by a contractor with documented experience of writing an IWMP.

The contractor shall determine the proper approach and method to adequately complete all work in accordance with the requirements of this Statement of Work (SOW).

This work involves evaluation of alternatives and recommendations to make improvements to the existing solid waste disposal program to reduce health risks associated with scattered waste debris while meeting the existing demand and for a 20-year design life. Alternatives shall include improvements, outreach, transfer station, alternate methods of collection and disposal, costs of alternatives, operational and maintenance costs for each alternative, and recommendation of a course of action.

Background

The Santa Rosa Indian Reservation is an isolated community located in the foothills of the Santa

Rosa Mountain range. The community consists of approximately 46 homes and several tribal administration buildings. Drinking water is supplied by a community drinking water system, PWSID No. 090605019, which is operated and maintained by the Band. All homes and tribal administration buildings are served by septic on-site wastewater systems.

The current method of solid waste disposal is not adequate to serve the community residents without the dispersal of debris and health risk of depositing difficult-to-handle debris over the side of the containers. Primarily, the existing containers pose a health risk to community elders without the use of safe drive-up ramps, and result in waste left outside the containers or scattered around the area. The site is not operated properly as a transfer station: the existing four haul-away containers are fenced on three sides but not enclosed, the Band has limited ability to control access when necessary, there are no options for multiple waste streams such as recyclables, and there is no separate walk-in space for difficult-to-handle debris.

The objective of this project is to update/develop an Integrated Waste Management Plan for the tribal community.

2. PERFORMANCE PERIOD

The performance period for the engineering services is estimated at 120 calendar days from receipt of delivery order. The estimated breakdown for time required to perform the proposed services is estimated to be 25 percent for field investigations/site visits/meetings and 75 percent for IWMP document.

3. SCOPE OF WORK

The IWMP shall provide an analysis and evaluation of the existing solid waste collection and disposal program and make recommendations for corrective actions that are recognized to have the ability to meet all collection and disposal requirements of the EPA.

Website:

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.epa.gov%2Fsites%2

Fdefault%2Ffiles%2F2020-09%2Fr10-tribal-integrated-waste-management-plan-template.docx&wdOrigin=BROWSELINK

The plan shall outline how the Tribe will reduce, manage, and dispose of its solid waste. By identifying the existing solid waste systems and assessing the needs, the plan will set forth ways to design, implement, and monitor a more effective and sustainable waste management program.

The IWMP shall include at least two viable alternatives based on cost (construction and annual operation and maintenance), 20 life cycle, operation and maintenance needs, and other criteria defined by the Tribe. The contractor shall use the pre-planned goals to assist with developing the criteria for comparing options and to prioritize criteria.

It shall provide a long-term plan for solid waste disposal improvements to meet the above requirements. It shall specifically provide a description of waste generated, growth, costs (both capital and operation and maintenance), revenue, outreach opportunities, and long-term planning based on an analysis of viable alternatives. An estimation of costs including construction and

O&M shall be associated with each alternative.

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.epa.gov%2Fsites%2Fdefault%2Ffiles%2F2020-09%2Fr10-tribal-integrated-waste-management-plan-template.docx&wdOrigin=BROWSELINK https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.epa.gov%2Fsites%2Fdefault%2Ffiles%2F2020-09%2Fr10-tribal-integrated-waste-management-plan-template.docx&wdOrigin=BROWSELINK https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.epa.gov%2Fsites%2Fdefault%2Ffiles%2F2020-09%2Fr10-tribal-integrated-waste-management-plan-template.docx&wdOrigin=BROWSELINK

The IWMP shall recommend a clear course of action and steps for providing adequate solid waste collection to the community for the proposed alternative.

The contractor shall determine possible sources of funding for the project and explain the process for securing the funds for the proposed facilities/programs under future projects.

Objectives

The Contractor shall provide engineering professional services for the development of an

Integrated Waste Management Plan (IWMP) to address the following:

1. Define current waste management practices

2. Identify problems and deficiencies with the current system

3. Identify opportunities for improvement in the current system

4. Set priorities for actions to address problems and affect improvement

5. Measure progress toward implementing actions

6. Review and compare alternative solutions (contracting out services vs. conducting them by the Band.

7. Identify the resources needed and develop budgets and schedules

8. Support proposals for waste management grants

The Integrated Waste Management Plan

The IWMP shall be prepared based on the requirements summarized below:

I. GENERAL

a. Provide background information on the community and location. Describe the general land use; characteristics of the community; population and its estimated growth over the next 20 years; number of homes, businesses, and tribal government buildings; and the purpose of the solid waste management plan.

b. Clearly describe the Owner’s present situation and the purpose of the specific course of action from an engineering perspective. The level of effort required to prepare the report and the depth of analysis within the report are proportional to the size and complexity of the proposed project. IHS projects must be modest in design, size and cost (economically feasible in construction and operation), and be constructed and operated in an environmentally responsible manner.

II. EXISTING PROGRAM

a. Provide an assessment of the current solid waste within the community. Describe how much is generated, characterization of waste, generation rate and projection

(every 5 years for 20 years), waste generators (residential, commercial, etc.), and include cleanup of illegal dumpsites.

b. Discuss the following waste program as they apply to the existing situation:

i. Site control

ii. Burning

iii. Daily operations and equipment

iv. Landfill water impact

v. Special waste management (description of special waste, household hazardous waste programs; contracted services; scrap tires, electronics, etc.)

vi. Landfill administration

vii. Collection procedures and method of disposal

c. Provide a location map of the general service area.

d. Describe the current and proposed solid waste management program, procedures, and practices:

i. Existing collection/disposal program, available inventory and equipment, existing solid waste facilities (transfer stations, landfills, recycling facility, compost facility, where is waste going and how is it disposed

ii. Illegal dumping, existing conditions, actions for cleanup, site cleanup and monitoring, outreach, surveillance and control program

iii. Identify transportation routes, distance to existing landfills/other disposal sites, and infrastructure needs

e. Analyze the current and future revenue/costs for current solid waste practices including waste collection program and user fees as well as other development needs (operations and collection costs).

f. Describe the existing backhaul/recycling inventory, staging, and implementation.

Include information on the existing recycling program (if applicable) and recycling rate, new/proposed recycling programs, outreach, monitoring and incentives.

g. Discuss the need for the IWMP and program avoiding potential health threats.

Describe the needs in the following order of priority:

i. Health and Safety: Describe concerns and include relevant regulations and correspondence from/to Federal, and State regulatory agencies.

ii. System O&M: Describe the concerns and indicate those with the greatest impact.

iii. Growth: Describe the potential additional growth capacity that would be gained if improvements to the solid waste program were implemented.

h. Provide information on the current community education and outreach that is done in the community.

i. Discuss waste management codes and ordinances/enforcement plan. Include information on climate change planning and how it may affect the program.

j. Provide recommendation of a long-term primary disposal method including a cost analysis/comparison to contracting out collection and disposal.

III. PROJECT PLANNING AREA

a. Describe the area under consideration including necessary potential construction staging areas. The project planning area may be larger than the service area determined to be economically feasible. The description should include information on the following:

b. Location: Maps, photographs, and sketches. Maps shall include the location of homes and known (illegal) open dump sites.

IV. LONG-TERM GOALS OF THE WASTE MANAGEMENT PROGRAM

a. The contract shall discuss the long-term goals for waste management. The contractor shall:

i. Engage with the Band and describe their desires in a program

ii. Develop a business/financial plan for the program

iii. Develop best practices for program sustainability

iv. Review long-term goals and priorities of the Band (current practices and future plans for waste reduction; public education and outreach programs

(existing and proposed); current budget; etc.

v. Identify existing regional programs/infrastructures that the planning area might use. Determine if there are potential benefits of developing/participating in regional programs or committees.

V. DISCUSS ALTERNATIVES

a. Development and analyze alternatives for waste disposal/handling. Discuss what percentage of discarded waste can be prevented, reused, reduced, or recycled.

b. Review and discuss alternatives for waste management in the community: No action/program; transfer station, contract services for pickup, etc.

c. Alternatives shall analyze costs (capital, operation and maintenance, construction, planning, budget/revenue, etc.) for each alternative reviewed.

d. Compare alternatives based on criteria defined by the Tribe.

i. Use pre-planned goals to assist with developing the criteria for comparing options and to prioritize criteria.

VI. CONCLUSIONS AND RECOMMENDATIONS

a. The contractor shall make a recommendation based on the needs and capabilities of the Band.

b. The recommendation shall discuss budgetary costs for construction and operation and maintenance, revenue, etc.

c. The recommended alternative shall discuss the tribal personnel involved, the responsibilities of each, and the needs.

d. It shall discuss potential contractual services and agreements if any

e. The contractor shall discuss the monitoring and reporting practices involved with the recommended alternative including examples of outreach materials.

f. The report shall layout the financial obligations and funding possibilities/assistance and opportunities.

4. IHS ROLE AND DELIVERABLES TO THE CONTRACTOR.

The IHS Escondido District Office (EDO) will be the primary contact for the Contractor.

In addition, the EDO will provide coordination and be the point of contact for communication with the Band. The Band’s tribal representative shall be available to assist with activities associated with the study including access of the community, obtaining information, and reviews of the study.

The IHS and the Tribe shall provide the following:

1. Copies of available relevant information, previous reports on the solid waste program, and respond to questions.

2. As-Builts of the sanitation facilities

3. Aerial maps

4. Existing population figures.

5. Copies of previous IWMP’s and ordinances from the Band

5. DELIVERABLES

The following is a list of items to be provided to the IHS Escondido District Office

(EDO) for review, approval, and comment:

1. Draft Integrated Waste Management Plan (50 percent complete)

2. Draft Integrated Waste Management Plan (90 percent complete)

3. Final Integrated Waste Management Plan (100 percent complete)

The IHS shall be allowed 10 working days to review the draft and final deliverables and provide comments to the Contractor.

Electronic submittals may use color. Electronic versions shall be compatible with the following formats.

Text: Microsoft Word

Drawings: AutoCAD

PDF: .pdf (searchable)

Other: With approval of IHS Project Engineer

6. MILESTONE SCHEDULE

The contractor shall maintain a single project schedule from which various project reports shall be produced. The following shall be provided:

Activity Completion Time*

1. Draft Integrated Waste Management Plan

50%

60 days from receipt of Delivery Order

2. Draft Integrated Waste Management Plan

90%

90 days from receipt of Delivery Order

3. Final Integrated Waste Management Plan 120 days from receipt of Delivery Order

* Calendar Days.

7. CONTACTS

Indian Health Service

Primary: Mfon Ibekwe, Project Engineer

Indian Health Service

Escondido District Office

1320 W Valley Parkway STE 309

Escondido, CA 92029

Phone: 760-735-6890

Email: uwakmfon.ibekwe@ihs.gov

Secondary: Josh Sims, District Engineer

Indian Health Service

Escondido District Office

1320 W Valley Parkway STE 309

Escondido, CA 92029

Phone: 760-735-6885

Email: joshua.sims@ihs.gov

Santa Rosa Band of Cahuilla Indians

Primary: Vanessa Minott, Tribal Administrator

Santa Rosa Band of Cahuilla Indians

65199 HWY 74

Mountain Center, CA 92561

Phone: 951-659-2700 x102

Email: Vminott@santarosa-nsn.gov mailto:uwakmfon.ibekwe@ihs.gov mailto:joshua.sims@ihs.gov mailto:Vminott@santarosa-nsn.gov

APPENDIX

A. Maps

APPENDIX A: Maps

Figure 1: Vicinity Map

Figure 2: Location Map: Existing transfer station

Existing container site Santa Rosa

Reservation

Figure 3: Location Map: Existing transfer station/dumpsters

Figure 4: Location Map: Band’s Proposed Location of New Transfer Station

Existing container site

Santa Rosa Reservation

Proposed Transfer

Station Location