Sources Sought 36C25626Q1089.pdf

1. Title: Theater Training System - MILO Range 3-Screen Theater 180 or Equal

2. Purpose:

a) The Network Contracting Office (NCO) 16 located at 5075 Westheimer Road, Galleria Financial Center, Suite 750, Houston, Texas, hereby issues the following Sources Sought/ Request for Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for a Theater Training System - MILO Range 3-Screen Theater 180 or Equal, Shreveport, LA 71101.

b) Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified and certified contractors with the capability to deliver a Theater Training

System - MILO Range 3-Screen Theater 180, brand name or equal, as described herein.

4. Place of Delivery:

Overton Brooks Veterans Affairs Medical Center (OBVAMC) 510 E Stoner Avenue Shreveport LA 71101

5. Period of Performance:

60 days ARO

6. Responses Requested: The OBVAMC requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

Sources Sought responses are due by 07/24/2026 at 2:00PM (CST) via email to tammy.demille@va.gov. The subject line for responses shall read: 36C25626Q1089 - Sources Sought – Training Simulator.

a) Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number.

b) Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c) Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406? Offer must answer all questions below.

1) Does your company exceed the 500-employee alternative size standard for nonmanufacturers?

2) Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied?

3) Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

4) Does your company supply the end products of a small business manufacturer or processor made in the United States?

5) Is your company considered small under the NAICS code 333310.

6) Do you (offer) manufacture the product yourself or a distributor of the items being researched above?

7) Are you an authorized distributor/reseller/Servicer? Provide evidence from original equipment manufacturer (OEM).

8) Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer?

9) Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule?

10) Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response.

11) Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response.

12) Information for the name brand or equal product being requested, is it manufactured outside the

US-Domestic non-available?

13) Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement?

14) What is your schedule of delivery after receipt of order for the name brand or equal product?

15) For the name brand or equal product required, is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for name brand or equal product.

Please plainly mark any non-contract items as “Open Market”.

16) Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison to the name brand or equal product meeting the specific requirements stated herein (see descriptions and quantities at the end of this document.

17) Is your company able to provide all items and quantities on an all-or-none basis?

18) Contractors may provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose.

7. Opportunity:

NCO 16 is seeking information from potential contractors on their ability to provide this requirement.

THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the Overton Brooks VA Medical Center (OBVAMC) in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all items and quantities on an all-or-none basis.

8. Instructions and Response Guidelines:

Sources Sought responses are due by 07/24/2026 at 2:00PM (CST) via email to tammy.demille@va.gov. The subject line for responses shall read: 36C25626Q1089 - Sources Sought – Training Simulator.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This is a New Requirement.

NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 6(a) - 6(c18).

Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by the medical center as "market research" and will not be released outside of the medical center Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities https://sam.gov/ website, or posted to the General Services Administration’s eBuy portal https://www.ebuy.gsa.gov/ebuy/?returnUrl=%2Fbuyer%3Ffrom%3Delibrary . It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought notice, or future RFP/RFQ.

9. Contact Information:

Contracting Specialist, Tammy DeMille Email address: tammy.demille@va.gov

10. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

11. Descriptive/requirement Information:

STATEMENT OF WORK (BRAND NAME OR EQUAL)

Part numbers referenced below are for ASP Sterrad Sterilizers and carts:

Line item Part no. Description Quantity Unit of Issue

0001 MILO T180 MILO Range Theater 180 1 Each 0002 Warranty Year Warranty Yeat 2 Each

Active Threat Training Simulation System (MILO) brand or Equal

1. Purpose

The purpose of this Statement of Work (SOW) is to clearly define the procurement, installation, configuration, and operational training support requirements for the Active Threat Training Simulation System (MILO) brand or Equal, to be used by VA Police. This system provides immersive, scenario‑based training designed to enhance officer readiness, decision‑making, crisis response, communication effectiveness, and compliance with VA law enforcement standards.

2. Background

The VA Police Service is responsible for maintaining the safety and security of Veterans, staff, and visitors throughout VA medical centers and facilities. As threats evolve—including active shooters, aggressive subjects, and behavioral health crises—traditional training methods alone are not sufficient. Simulation‑based systems like MILO provide dynamic, realistic, and repeatable training environments that improve response capabilities and reinforce best practices in public safety.

System shall:

1. Provide Realistic, Scenario‑Based Training

Training system immerses officers in life-sized, interactive, and high‑fidelity simulations where individuals on screen respond to officer commands, de-escalation attempts, or use‑of‑force decisions.

Scenarios shall be comparable to:

• Active shooters

• Hostage situations

• Behavioral health crises

• Aggressive subjects

• Workplace violence

• Hospital‑specific scenarios

2. Strengthen Decision‑Making Under Stress

Training system shall replicate rapid, unpredictable, high‑stress encounters that require split‑second judgment.

Officers (users) must decide when to:

• De-escalate

• Use communication

• Apply less-lethal tools

• Use deadly force

System builds sound, defensible decisions in complex, liability‑heavy environments.

3. Improve De‑Escalation & Crisis Intervention Skills

System shall emphasizes safe management of:

• Mental health crises

• Dementia and medical‑related behavior issues

• Drug‑induced agitation

• Distressed or combative patients

System shall provide VA hospital environments with emotionally charged encounters.

4. Provide VA‑Specific Environmental Training

VA Police operate in hospitals, CBOCs, mental health units, and high‑traffic public spaces.

The system shall:

• Mirror real hospital layouts

• Replicate VA‑specific workflows

• Prepare officers to coordinate with medical staff

• Practice responding without disrupting patient care

5. Deliver After‑Action Review & Performance Measurement

System shall track:

• Officer reaction times

• Communication choices

• Use‑of‑force decisions

• Tactical positioning

6. Reduce Training Costs, Risks, & Logistics

The system shall assist the agency in minimizing:

• Training disruptions

• Travel to ranges

• Complex staging of live drills

• Safety risks to personnel and bystanders

7. Support High‑Frequency, Required Monthly Training

Internal VA data confirms that officers—especially at Overton Brooks VAMC—use the system approximately seven times per month for mandatory readiness and annual certification activities.

System Overview

System shall provide an advanced training platform designed to place VA Police officers in realistic, interactive scenarios that replicate high‑stress encounters. Officers engage with life‑sized projected individuals who respond dynamically to commands, allowing practice in de‑escalation, communication, threat assessment, and appropriate use‑of‑force decisions.

The system shall support active shooter situations, workplace violence, hospital‑based crises, behavioral health incidents, and routine police contacts. System shall provide after‑action review tools to track officer reactions, positioning, tactics, and communication choices for instructor feedback and performance measurement. The system should reduce training risks, lowers operational costs, and ensures frequent, standardized, and measurable training consistent with federal law enforcement requirements.

3. Scope

This SOW includes procurement, delivery, installation, testing, configuration, scenario customization, operator training, warranty coverage, and technical support for the system. It covers all activities required to make the system fully operational, mission‑ready, and integrated into VA Police training operations.

4. Requirements

The Contractor shall provide all hardware, software, installation services, calibration, scenario libraries, customization, and instructor/operator training required to deliver a complete training system. The system must offer immersive, interactive training capability, VA‑specific scenario environments, software updates, technical support, and full warranty coverage.

5. Deliverables

Key deliverables include: complete system delivery, installation, customized scenarios, operator training certifications, and warranty documents.

6. Performance Standards

Performance standards include minimum system uptime of 98%, delivery and installation within agreed timelines, accurate scenario functionality, and timely technical support response.

7. Period of Performance

The POP includes installation and setup, followed by training and a one-year warranty and support period unless otherwise specified.

8. Government Furnished Property

The Government may provide facility space, power access, network access if required, and escort services during installation.

9. Security & Compliance

The Contractor shall comply with VA security policies, facility access procedures, OSHA safety regulations, and any information security requirements.