Sources Sought_36C25626Q0265.pdf

Dermatologist Physician Services Central Arkansas Veterans Healthcare System (CAVHS)

Little Rock, Arkansas

DESCRIPTION: This is a Sources Sought Notice to determine the availability of potential sources to perform onsite Dermatologist Physician Services, to eligible beneficiaries of the

Department of Veterans Affairs with the Central Arkansas Veterans Healthcare System

(CAVHS) located at 4300 West 7th Street Little Rock, AR 72205.

BACKGROUND: The Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, Arkansas provides inpatient Dermatologist Physician Services to Veteran patients. Medicine

Service requires a Dermatologist to provide acute inpatient medical care. Dermatologists are needed to aid in serving the Veteran population.

All contractors shall provide Board Certified/Board Eligible Dermatology Physician, have experience in providing scope of care as described herein and be currently certified in VHA-approved Basic Life Support (BLS) Advanced Cardiac Life Support (ACLS) or equivalency. All continuing education courses required for maintaining certification must be kept up to date at all times. The physician (s) shall have a current license to practice medicine in any State, Territory, or Commonwealth of the United States or the District of Columbia) when services are performed onsite on VA property.

Contractor Responsibilities:

1. Clinical Personnel Required: The Contractor shall provide contractor’s physician(s) who are competent, qualified per this performance work statement and adequately trained to perform assigned duties.

2. Standards of Care: Standards of Care: The contractor’s physician (s)’ care shall cover the range of Dermatology services as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceedingly recognized TJC, VA and national standards as established by:

a) American Academy of Dermatology Guidelines:

http://www.aad.org/education/clinical-guidelines

b) The professional standards of the Joint Commission (TJC):

http://www.jointcommission.org/standards_information/standards.aspx

c) The standards of the American Hospital Association (AHA):

http://www.hpoe.org/resources?show=100&type=8 and;

d) Attending Physician: Clinics/Dermatology procedures shall not be conducted by residents in the absence of an attending physician. All procedures, inpatient admissions and consultations shall be the responsibility of an attending physician.

3. Scope of Care: Contractor’s physician(s) (as appropriate and within scope of practice/privileging) shall be responsible for providing Dermatology care, including, but not limited to http://www.aad.org/education/clinical-guidelines http://www.jointcommission.org/standards_information/standards.aspx

a) Clinic and Surgical Care: Contractor physician(s) shall provide clinical Dermatology services. Contractor physician(s) shall be present on time for any scheduled clinics/surgeries as documented by physical presence in the clinic or operating room at the scheduled start time.

b) Operative Services: Contractor physician(s) shall provide comprehensive clinical Dermatology services including the diagnosis and treatment of skin disease, skin biopsies and dermatologic surgical procedures, excluding Mohs surgery. Typical procedures include, but are not limited to:

4. VA Hours of Operation/Scheduling:

Normal Business Hours – 8:00am – 4:30pm, Monday - Friday Clinic Schedule: 8:00am – 4:30pm, Monday – Friday

a) Patients must be seen by a contractor’s physician(s) on-site at CAVHS in a timely manner in accordance with VA Rules and Regulations on clinic wait times and consult completion. Contractor shall notify the COR at least monthly about any obstacles to meeting this performance measure.

b) Contractor’s physician(s) shall be available and present in clinic during normal

CAVHS clinic hours, which will be established, and may be revised, as deemed appropriate for patient care by the Chief of Staff. Currently, normal clinic hours are

8:00am – 4:30pm.

c) Federal Holidays: The following holidays are observed by the Department of Veterans Affairs:

New Year’s Day President’s Day Martin Luther King’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas *Any day specifically declared to be a national holiday.

d) Unless a state of emergency has been declared or clinics are otherwise cancelled by the VAMC, the Contractor shall be responsible for providing services.

The contemplated contract’s period of performance will be for five (5) Ordering Periods. The anticipated effective/start date is April 1, 2026. The requirement is for the following labor categories

Period of Performance:

Ordering Period 1: From April 1, 2026 to March 31, 2027

Ordering Period 2: From April 1, 2027 to March 31, 2028

LIN

No.

SLIN Description Qty. Unit Unit Cost Total

Annual Cost

0001 None Board Certified /Board Eligible

Dermatology Physician Services

1248 Hours

KEY PERSONNEL

None 0001a Board Certified /Board Eligible

Dermatology Physician Services 1248 Hours $ $

0001b TRAVEL 12 MN $ $

Total for Ordering Period #1 1248 Hours $

LIN

No.

SLIN Description Qty. Unit Unit Cost Total

Annual Cost

1001 None

None 1001a Board Certified /Board Eligible

Dermatology Physician Services 1248 Hours $ $

10001b TRAVEL 12 MN $ $

Total for Ordering Period #2 1248 Hours $

Ordering Period 3: From April 1, 2028 to March 31, 2029

Ordering Period 4: From April 1, 2029 to March 31, 2030

LIN

No.

SLIN Description Qty. Unit Unit Cost Total

Annual Cost

2001 None

None 2001a Board Certified /Board Eligible

Dermatology Physician Services 1248 Hours $ $

2001b TRAVEL 12 MN $ $

Total for Ordering Period #3 1248 Hours $

LIN

No.

SLIN Description Qty. Unit Unit Cost Total

Annual Cost

3001 None

None 3001a Board Certified /Board Eligible

Dermatology Physician Services 1248 Hours $ $

3001b TRAVEL 12 MN $ $

Total for Ordering Period #4 1248 Hours $

Ordering Period 5: From April 1, 2030 to March 31, 2031

Market Research Total for base performance period and all option years: $ (Insert Total)

Note: This Is Not A Solicitation Announcement

The NAICS Code for this procurement is 561320 (Temporary Help Services); size standard $34

Million. The Service Contract Labor Standards will also apply to this procurement.

This Sources Sought Notice is for market research purposes only and shall not be considered as a request for quote or an obligation on the part of the Government to acquire any services.

No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the contractor’s submission of this Sources Sought Notice or the Government’s use of such information. The Government reserves the right to reject in whole, or in part, any contractor’s input resulting from this Sources Sought Notice. No contractual arrangement will be made as a result of this notice. Information submitted in response to this Sources Sought Notice will not be returned.

All interested parties that are capable of providing the required services shall submit a response via email to albert.kelly@va.gov. All responses must be received in writing no later than 3:00

PM CST on January 16, 2026, with the subject line reading "Dermatologist Physician

Services_36C25626Q0265”. The responses shall be limited to 15 pages and address the information below. Questions or inquiries will not be answered or acknowledged, and no feedback or evaluations will be provided. No solicitation document is available at this time; this notice is to acquire information only. Vendors interested in providing an offer will have to respond to a solicitation announcement that shall be published separately.

LIN

No.

SLIN Description Qty. Unit Unit Cost Total

Annual Cost

4001 None

None 4001a Board Certified /Board Eligible

Dermatology Physician Services 1248 Hours $ $

4001b TRAVEL 12 MN $ $

Total for Ordering Period #5 1248 Hours $

All responsible vendors and interested parties please respond to this sources sought announcement if you have the potential capacity to perform these contract services. Responses to these sources sought shall include the following information:

1. Your company name, address, contact person name, phone number, fax number, e-mail address(s), SAM Unique Entity ID (UEI), number of employees, capability statement, and company website if available.

2. If you are a GSA/FSS contract holder are the referenced labor categories on your schedule/contract? Provide your company GSA/FSS contract number if applicable.

3. Socio-economic status of business such as but not limited to (SDVOSB/VOSB, 8(a), HUB Zone, Women Owned Small Business, Small disadvantaged business, or Small Business HUB Zone business, Large Business, etc.).

4. Is your company considered small under the NAICS code identified in this sources sought announcement?

5. Vendors are requested to submit market research rates for each labor category identified in the charts on page 3 through 5.

The estimated pricing will be considered when determining the procurement strategy if a solicitation is issued (e.g., if Contracting Officer determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

If a solicitation is issued, offerors are encouraged to assess the market for the identified labor categories for the next 12 months to offer competitive pricing at the time the responses to the solicitation are due.

6. As this is a service acquisition, the Small Business Administration (SBA) and the Federal Acquisition Regulation (FAR) have a Limitations on Subcontracting requirement. All small businesses, including SDVOSB and VOSB are asked to acknowledge that they understand the limitations on subcontracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation (if issued). Reference FAR 52.219-14 available in full text at https://www.acquisition.gov/far/52.219-14.

Interested vendors are reminded that in accordance with FAR subpart 4.12, offerors and quoters are required to complete electronic annual representations and certifications in System for

Award Management (SAM) accessed via https://www.sam.gov as a part of required registration

(see FAR 4.1102 - Policy).

All registrants are required to review and update the representations and certifications submitted to SAM as necessary, but at least annually, to ensure they are kept current, accurate, and complete. The representations and certifications are effective until one year from date of submission or update to SAM.

https://www.acquisition.gov/far/52.219-14 https://www.sam.gov/

SDVOSB and VOSB businesses must be certified in the Veteran Small Business Certification

(VetCert) database located at https://veterans.certify.sba.gov/.

This notice complies with the requirements of FAR 5.201. The Government reserves the right to cancel or amend this notice at any time before issuance of the solicitation.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this Sources

Sought notice become property of the Government.

https://veterans.certify.sba.gov/