Sources Sought 36C25520Q0374.pdf

Contract Opportunity Sources Sought Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Sources Sought Notice

F109

Underground Fuel Storage Tank Testing | STL VAMC

66048

36C25520Q0374

05-06-2020

N

541380

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

Jim Lewis Contract Specialist james.lewis114fbb@va.gov 913-946-1992

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications.

Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following:

(a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number

(f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide testing for the underground fuel storage tanks, for Veterans Health Administration, St. Louis Health Care System, 915 North Grand Blvd. Saint Louis, MO 63106.

Classification System (NAICS) code for this acquisition is 541380 (Testing Laboratories) with a size standard of 16.5 million dollars.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act and VAAR 808.002 (Class Deviation), Priorities for use of Department of Veterans Affairs (VA).

However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open solicitation may be published.

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE

RESPONSE:

1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e. small/large), and DUNS Number.

2) Statement of Capability that demonstrates ability of providing the item in accordance with the attached Statement of Requirement (SOR) and past performance in providing this type of service.

Include examples of prior completed Government contracts, references, and other related information.

This notice is to assist the NCO 15 in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

Any response to this source sought from Interested parties must be received NLT May 6, 2020.

Attention: Jim Lewis, Contracting Specialist. Email: james.lewis114fbb@va.gov Phone: 913- 946-1992.

http://vip.vetbiz.gov/ mailto:james.lewis114fbb@va.gov

STATEMENT OF WORK

SUMMARY SCOPE OF WORK: The Contractor shall provide all labor, personnel, equipment, tools, materials, vehicles, supervision, waste disposal, and other items and services necessary for the testing of the underground storage tanks identified in Attachment A for the VA St. Louis Health Care System, John Cochran (JC) and Jefferson Barracks (JB) divisions. The services shall be provided in accordance with current federal (United States Environmental Protection Agency (EPA)) and state (Missouri Department of Natural Resources (MDNR)) regulations.

PERFORMANCE PERIOD: The Contractor shall make available the services required under this Statement of Work (SOW) commencing with the effective date of award, unless otherwise directed by the Contract Office (CO) and shall provide the required services until the date of contract expiration. Work at the VA shall not take place on Federal holidays or weekends unless direct by the Contracting Officer's Representative (COR) or CO.

The contract shall include a base year and four renewable, non-guaranteed, option years.

1. TANKS TO BE TESTED

Specific tanks are identified on Attachment A – Schedule of Price and Delivery and Attachment C- Site Maps. The descriptions and size are only given as a guide and are not to be relied upon for estimating purposes. The Contractor shall field verify existing conditions.

2. SERVICES TO BE PROVIDED

The following services shall be provided in accordance with MDNR state regulations in 10 Code of State Regulations (CSR) Division 26, https://www.sos.mo.gov/cmsimages/adrules/csr/current/10csr/10c26-2.pdf.

a. Release Detection Equipment Testing – (10 CSR 26-2.040) which includes the following:

i. Annual Tank Tightness Test – for approved methods refer to 10 CSR 26-

2.043.

ii. Annual Line Tightness Test – for approved methods refer to 10 CSR 26-

2.044.

https://www.sos.mo.gov/cmsimages/adrules/csr/current/10csr/10c26-2.pdf

All release detection methods must be capable of detecting the leak rate or quantity specified for the method in 10 CSR 26-2.043, 10 CSR 26-2.044, 10 CSR 26-2.2046, or 10 CSR 26-2.047, as appropriate, with a probability of detection of ninety-five percent (95%) and a probability of false alarm of five percent (5%). All release detection methods and equipment must be conducted and operated in accordance with the applicable National Work Group on Leak Detection Evaluations listing (www.nwglde.org), unless otherwise approved by MDNR.

b. Triennial Containment Sump Hydrostatic Test – Spill buckets and containments sumps must be tested using the sumps manufacturer’s protocol OR the National Work Group on Leak Detection Evaluation certified method (www.nwglde.org) OR the Petroleum Equipment Institute’s Recommended Practice (PEI RP) 1200- 2012, “Recommended Practices for the Testing and Verification of Spill, Overfill, Leak Detection and Secondary Containment Equipment at UST Facilities.” The containment sump test is to ensure the equipment is liquid tight by using vacuum, pressure or liquid testing. (10 CSR 26-2.035)

c. Triennial Spill Bucket Hydrostatic Test – The test can be done by sealing the bucket; putting pressure or vacuum on the bucket; and then testing to see if the spill bucket is tight. The test can also be done by a more common/traditional method by hydrostatic (water) integrity test of a single-walled spill bucket or basin following the same general procedures as a containment sump test, except that the spill bucket is filled to within 1.5 inches of the top and monitor to ensure the water level does not change. The contractor must dispose of the water properly.

For a double-walled spill bucket, following the manufacturer’s instruction, which typically include a vacuum or pressure test to confirm the integrity of the both walls.

d. Triennial Overfill Valve Test (Overfill Prevention Equipment) – This equipment includes, automatic shutoff devices, overfill alarms, and ball float valves. To test/inspect the overfill device, most equipment must be removed from the tank.

Check for damage, ensure all parts are moving freely, and functioning properly, and verify that the shutoff is at the appropriate level in the tank. The inspections must be conducted according to a code of practice or manufacturer’s instructions.

3. SPECIAL WORK REQUIREMENTS

a. PERSONAL IDENTIFICATION VERIFICATION (PIV): Only the Job Foremen shall be fully PIV registered and shall be completed 45 days after contract award.

1. Except for initiating registration with the PIV Sponsor, personnel conducting business pursuant to this contract shall not enter VA owned or leased property http://www.nwglde.org/ http://www.nwglde.org/ without a current and valid VA issued badge. Personnel may also be subject to inspection of their personal effects, including tool boxes, lockers, vehicle, or any other container, whilst on VA owned or leased property upon request from VA Police. Contractor shall coordinate with COR for PIV badging.

b. QUALITY OF SERVICE: All testing services shall be performed by a trained or certified person in accordance with regulations listed in this contract.

c. TESTING REPORTS: Upon the completion of work, the contractor shall submit a completed report to the COR. The report must indicate the date the work was complete, what test were conducted, the results of the test, and any follow-up actions required. The report must be signed, legible and submitted within 15-days after testing. (Attachment B – Test Report).

d. All contractor laydown areas (equipment, materials, dumpsters, etc.) shall be coordinated with the Medical Center prior to work commencement.

e. IDENTIFICATION: The Contractor’s personnel shall wear either a company shirt or hat bearing the company logo.

f. VEHICLES: All Contractor’s vehicles will be locked and keys removed while performing service on the VA property. This is intended to protect the Contractor’s property and provide for the safety of the VA Medical Center’s personnel. Vehicle(s) shall bear the company logo. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

g. SAFETY REQUIREMENT: Personal Protective Equipment (PPE) shall be worn when work is being performed.

h. RESTRICTIONS: Smoking is prohibited on VA grounds. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

i. DAMAGE: The contractor shall take all necessary precautions to prevent damage to any government property. The Contractor shall repair any damage to the premises caused by the Contractor, its employees, or the agents. The Contractor shall hold harmless and indemnify the Government from and against any and all losses or damages resulting from the Contractor’s installation, maintenance, service, removal, or operation of the equipment or any other equipment of the Contractor’s except loss or damage arising from negligent or intentional act or omission of the Government.

The contractor shall report any damages immediately to the COR. Any damaged material (i.e., trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the Contractor with like materials, at no extra cost to the government, upon approval of the CO.

j. SCHEDULE: The Contractor shall submit, 30-days after award, the planned testing schedule.

4. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. Cost incurred by the Contractor through the actions of parties other than the CO, or those specifically delegated to the COR, shall be borne by the Contractor.

Attachment A – Schedule of Price and Delivery

IGCE - UST Tank Testing

Test Cost / Year Cost / 3 Years

Annual Tank Tightness Test -

Annual Line Tightness Test -

Triennial Spill Bucket Hydrostatic Test -

Triennial Containment Sump Hydrostatic Test -

Triennial Overfill Valve Test -

USTs at Jefferson Barracks

Tank # Contents Size

(gallons) Location

UST # 19 Diesel 1,000 Southeast of Bldg. 52

UST #27

Fuel Oil

#2 30,000 West of Bldg. 75

UST #28

Fuel Oil

#2 30,000 West of Bldg. 75

UST #29

Fuel Oil

#2 30,000 West of Bldg. 75

UST #30

Fuel Oil

#2 30,000 West of Bldg. 75

UST #31 Diesel 1,000 East of Bldg. 53

USTs at John Cochran

Tank # Contents Size

(gallons) Location

UST # 3 Diesel 1,000 North of Bldg. 8A

UST #5 Diesel 2,500 Between Bldgs. 2 &

Attachment B – Test Report

Date: ________________ Tank #: _________________________________________

Test

Check which test was performed

Pass / Fail If fail, explain why and items needed to correct.

a. Annual Tank Tightness Test

b. Annual Line Tightness Test

c. Triennial Spill Bucket Hydrostatic Test

d. Triennial Containment Sump Hydrostatic

Test

e. Triennial Overfill Valve Test

Signature of Contractor

Appendix C – Site Maps

John Cochran Facility Map

UST 3

1,000-Gallons Diesel

UST 5

2,500- Gallons

Jefferson Barracks Facility Map

UST 19

1,000-

UST 27, 28, 29, 30

30,000-Gallons each

UST 31

1,000-