SOURCES SOUGHT-36C24525Q0799-SOW-VFD Variable Frequency Drive SVC-DC VAMC.pdf

STATEMENT OF WORK

WSC – VFD (Variable Frequency Drive) Upgrade

Washington DC VA Medical Center

1.0 INTRODUCTION

This Statement of Work (SOW) defines the requirements for upgrading the Variable Frequency Drive (VFD) system at the Washington DC VA Medical Center. The scope includes replacement of the VFD Power Box Assembly and the wiring between the VFD and the control system to ensure reliable and efficient operation.

2.0 SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to:

- Remove the existing VFD Power Box Assembly.

- Furnish and install new VFD Power Box Assembly.

- Remove and replace all wiring between the VFD and the control system with new, code-compliant wiring.

- Test and commission the upgraded VFD system for proper operation.

- Provide all required documentation and training.

3.0 DETAILED REQUIREMENTS

3.1 VFD Power Box Assembly

- Remove existing VFD Power Box Assembly as specified by VA Engineering.

- Furnish and install a new VFD Power Box Assembly compatible with the existing VFD and motor system.

- Ensure new assembly meets all applicable codes, standards, and manufacturer requirements.

3.2 Wiring Between VFD and Control

- Remove existing wiring between the VFD and the control system.

- Supply and install new wiring, sized and rated for the application, and compliant with all local, state, and federal codes.

- Terminate all connections per manufacturer specifications and VA standards.

- Label all wiring per facility requirements.

3.3 Testing and Commissioning

- Perform all required testing of the new VFD Power Box Assembly and wiring.

- Verify full functionality of the upgraded VFD system, including communication with the control system.

- Document all test results and provide to VA Engineering for review.

- Address any deficiencies identified during commissioning.

3.4 Documentation and Training

- Provide submittals for all materials and equipment for VA approval prior to installation.

- Submit as-built drawings and O&M manuals upon completion.

- Provide training to VA staff on operation and maintenance of the upgraded VFD system.

3.5 General Requirements

- All work must comply with VA standards, manufacturer recommendations, and applicable codes.

- Coordinate all work with VA Engineering to minimize disruption to facility operations.

- Contractor is responsible for all cleanup and restoration of work areas.

4.0 LOCATION OF WORK

- All work shall be performed at the Washington DC VA Medical Center, [Insert Address or Building/Room Number if known].

5.0 SCHEDULE

- Work to be performed during [normal business hours/after-hours—specify as required] as coordinated with VA Engineering.

- All work to be completed within [Insert Number] days of Notice to Proceed

6.0 SAFETY & SECURITY

- Contractor must comply with all VA, OSHA, and facility safety requirements.

- All personnel must be properly badged and escorted as required.

- Maintain security and protection of all sensitive equipment and areas during the project.

Interested & Capable Responses:

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the VFD (Variable Frequency Drive) at DC VA Medical Center.

Please respond to this RFI/Sources Sought 36C24525Q0799 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged

Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the

Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable

NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC

VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) 8/25/2025. Responses to the information requested above must be submitted via email to John Ritter at John.Ritter2@va.gov.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.

John Ritter Contracting Officer

VHA, NCO 5

John.Ritter2@va.gov mailto:John.Ritter2@va.gov mailto:John.Ritter2@va.gov

STATEMENT OF WORK