Sources Sought 24-U-MDRS_7MAY24.docx

SOURCES SOUGHT

THIS IS A Sources Sought Notice ONLY. The U.S. Government desires to procure Modernization Displacement and Repair Site (MDRS) services from small business concerns in the 8(a) Business Development Program. Your responses to the information requested will assist the Government in determining the appropriate acquisition method. We encourage all small business concerns in the 8(a) Business Development Program, to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP) or a promise to issue a RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought synopsis. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

BACKGROUND:

MDRS is a frequent requirement.

The anticipated NAICS code(s) 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $12,500,00.00.

PURPOSE OF THIS SOURCES SOUGHT: To request information on capabilities of potential offerors to provide the services described herein to determine if this will be awarded to a small business concern in the 8(a) Business Development Program

While not a firm cutoff, providing responses to this announcement no later than 10:00 a.m. Eastern Standard Time (EST) on May 17th, 2024, will facilitate planning and ensure your capability receives maximum consideration. Only electronic submissions will be accepted.

Interested business concerns should provide a brief “capabilities statement” package (submissions are limited to no more than 25 pages in length, single spaced, and 12 font minimum) demonstrating its capabilities in reference to this requirement. A generic capability statement is not acceptable. The Government prefers that your firm submits its response in Microsoft Word, Adobe Acrobat, or a combination of both and the document must be searchable. The capability package shall be sent by email to:

Contract Specialist(s):

Major Joshua M. Krevy Email: joshua.m.krevy.mil@army.mil

Mrs. Mary E. Summerlin Email: mary.e.summerlin3.civ@army.mil

Procuring Contracting Officer:

Ernie Ixtlahuac Email: ernie.a.ixtlahuac.civ@army.mil

Your email subject line should reflect: “Firm’s Name, Response to the Sources Sought Synopsis for the Modernization Displacement and Repair Site (MDRS) services at Fort Drum, NY, W911S2-24-U-MDRS. The size limit of each email, with all attachments, cannot exceed 9 megabytes (MB) due to the Government’s email system restrictions. DO NOT SEND ZIPPED files as the Government’s information network will remove all zipped files.

A portion of part 5 from the draft performance work statement (PWS) will be included below.

In response to this sources sought, please provide:

1. A company profile to include name of your firm, point of contact, phone number, email address, number of employees, annual revenue history, CAGE code, and UEID. Respondents must also indicate whether they qualify as a Small Business, SDB, 8(a), EDWOSB, WOSB, HUBZone, or SDVOSB.

2. In responding to this synopsis, provide what you believe are the key tasks that need to be accomplished to be successful to conduct Modernization Displacement and Repair Site (MDRS) services at Fort Drum, NY. In essence, what key tasks should be used for determining minimum capability.

3. Identify whether your firm is interested in competing for this requirement as a prime contractor. If you are subcontracting any of the services out, contemplating a Joint Venture, and/or creating a teaming arrangement then please provide the name of these companies and what work they will be performing, if available.

4. Information in sufficient detail regarding previous experience as a prime contractor or subcontractor on similar requirements for Modernization Displacement and Repair Site (MDRS) services, pertinent certifications, etc., that will facilitate making a capability determination.

5. Identify what percentage of work will be performed by the 8(a) small business prime contractor and all similarly situated entity subcontractors. Note: In accordance with FAR 52.219-14 Limitations on Subcontracting (CLASS DEVIATION 2021-O0008, Revision 1):

“Similarly situated entity” means a first-tier subcontractor, including an independent contractor, that has the same small business program status as that which qualified the prime contractor for the award and that is considered small for the NAICS code the prime contractor assigned to the subcontract the subcontractor will perform. An example of a similarly situated entity is a first-tier subcontractor that is a HUBZone small business concern for a HUBZone set-aside.

In addition, the Contractor agrees in performance of a contract for services, it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

6. Identify type(s)/certifications(s) of proposed subcontractors (such as SDB, 8(a), HUBZone, SDVOSB, and WOSB).

7. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

8. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@mail.mil or 210-466-2269, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the SAM.gov notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

Specific tasks that may be included in the requirement (From draft PWS part 5):

PWS PART 5: SPECIFIC TASKS

5.1. General Material Maintenance: The Contractor shall perform field and limited sustainment level maintenance in accordance with AR 750-1 and ASC Supplement to AR 750-1 (Army Material Maintenance Policy for Logistical Readiness Centers (LRC)) on Army equipment that has ASC approved Proposed Sourcing Decisions (PSD) that identifies the item as an MDRS candidate. All maintenance activities shall be conducted in accordance with The Army Maintenance Management System (TAMMS) as outlined in DA PAM 750-8, DA PAM 750-1, AR 710-2, DA PAM 710-2-2, Army Regulations, PAMS and Directives, all applicable TM10/20 pubs and all applicable LIS publications (currently the Global Combat Support System – Army (GCSS-A) Maintenance and Property Book functions, Decision Support Tool – Sourcing Module (DST-SM), and Army Vantage), other Governmental regulations and directives as applicable, and installation policies and procedures. The Contractor shall provide a monthly maintenance report within 3 working days of the end of the month in PDF format, IAW paragraph 1.9.1.

5.1.1. The Contractor shall perform required technical inspections and input all required data in the applicable LIS. The Contractor shall perform TM 10/20 inspections as requested.

5.1.2 The contractor shall utilize the GCSS-A LIS to capture all contractor man-hours expended in support of Army equipment.

5.1.3 The contractor shall input labor performed for each workday no later than 1000 hours the following work day.

5.1.4 The contractor shall properly account for all man hours of the work week, annotating Indirect Labor and Non-productive time along with Direct Labor man hours in GCSS-A.

5.2. Material Maintenance Support:

5.2.1. The Contractor shall test, inspect, repair, service, maintain, transport, and record maintenance data for commercial or tactical equipment. The contractor shall perform all actions to standard to include published task times. These standards are stated in the latest versions of equipment Technical Manuals (TMs), Technical Bulletins (TBs), Modification Work Orders (MWOs), Safety of Use Messages (SOUMs), Special Technical Inspection and Repairs (STIRs), other applicable Government technical publications or OEM equivalent publications when a Government technical publication is not available.

5.2.2. The Contractor shall schedule and perform PMCS in accordance with TM 10/20- series manuals and Lubrication Orders (LO) to include all before, during, and after checks. The Contractor shall provide users with a listing of scheduled PMCS due each month.

5.2.3. The Contractor shall assure that the calibration of all designated TMDE is scheduled and performed at intervals prescribed by TB 43-180 and AR 750-25. If the TMDE is not included in the Automated Calibration Recall System, the Contractor shall take action to ensure contractor managed TMDE is calibrated within manufacturers’ recommended schedules.

5.2.4. The Contractor shall provide support for demilitarization or disposal of all unserviceable parts and equipment in accordance with governing codes, regulations, and the DLA Disposition Services Turn-In Smart book, Attachment #2 entitled, “DLA-DS Turn-In Smart book”.

5.2.5. The Contractor shall utilize the current Army approved LIS system, which is currently the GCSS-A TUC 910 Maintenance Module, to manage maintenance services, repairs, and reporting.

5.2.6. The Contractor shall enforce all warranties when applicable. The Contractor shall ensure no unnecessary expenditure of Government funds is made for repair or maintenance for items still under warranty. The Contractor shall inform the Government of difficulties encountered in the enforcement of warranties and of instances in which the costs of enforcement would exceed the benefits derived. As required by the equipment warranty any item with load testing, servicing, and/or calibration requirements shall be loaded into the GCSS-A and scheduled for these tasks at a minimum of one service or event in advance.

5.2.7. The Contractor shall participate in new equipment training as determined by the Government to support mission requirements as modernized equipment is issued to Fort Drum units as replacement for obsolete equipment. New equipment includes but is not limited to wheeled vehicles, small arms, communication equipment and generators.

5.2.8. The Contractor shall perform air conditioning/refrigeration (HVAC) maintenance services on received pieces of military equipment to include dispensing and recovery of refrigerant in accordance with 40 CFR Part 82, and all applicable federal, state, and local regulations and directives.

5.3. Material Maintenance Programs/Efforts:

5.3.1. The Contractor shall perform maintenance and services of sensitive items.

5.3.2. The Contractor shall perform maintenance and services of small arms. The Contractor shall manage small arms repair parts in accordance with the Small Arms Repair Parts (SARP) regulatory guidance.

5.4. Allied Trades: RESERVED

5.5. Repair Parts and Materiel Management Tasks: RESERVED

5.6. Production Control: RESERVED

5.7. MDRS Property Book Office (Asset Management Services):

5.7.1. The Contractor shall execute the MDRS Property Record Account functions in automated Army property book system LIS. The Contractor shall provide services in support of asset requisition, receipt, short-term holding, inventory, issue, redistribution, classification, turn-in, maintaining hand receipts/annexes, adjustment reports, reconciliations and serial number and unique item tracking. The Contractor shall use the appropriate property book LIS for transactions, accountability and reporting. The Contractor shall provide Limited/Selected Force Modernization Equipment Fielding Support, to include but not limited to, de-processing new equipment arriving from fielding agencies, removing auxiliary items and installation kits from displaced equipment and installing on new equipment, or downloading from commercial conveyances. The Contractor shall perform these functions in accordance with AR 710-2, AR 700-84, DA PAM 710-2-1, DA PAM 710-2-2, AR-735-5, CTA 50-900, CTA 50-909, CTA 50-970, CIPBO SOP, AR 840-10, AR 25-400-2, and Army Record Information Management System

(ARIMS).

5.7.2. The Contractor shall ensure that the storage locations are safe, fire-hazard free and free of debris, trash and other hazards at all times. The Contractor shall ensure items are turned-in and issued with the proper paperwork and certifications needed by the Installation Supply Support Activity (ISSA) and Defense Logistics Agency – Disposition Services (DLA-DS), COR, PBO or MDRS Supervisor.

5.8. Retail Supply Services:

5.8.1. Conduct sensitive item inventories. The Contractor shall perform these functions in accordance with AR 190-11, AR 710-2, DA PAM 710-2-2 and AR 735-5.

5.9. Transportation - Motor Pool Operations: RESERVED

5.10. Transportation - Cargo Movements: RESERVED

5.11. Modernization, Displacement, and Repair Site (MDRS): The Army is establishing Regionally Aligned Readiness and Modernization Model (ReARMM) organizations due to the amount of excess equipment in tactical formations exceeding their capacity and capabilities to maintain readiness standards and meet equipment transfer standards. This situation necessitates the establishment of an organization to receive excess equipment, relieve units of property and readiness responsibilities and to repair specified pieces of equipment to TM 10/20 standards IOT execute lateral transfer actions that will improve readiness posture throughout the Army. The valid PSD is the initiation document for the MDRS transaction, initiated by the unit with the production of the transfer packet which will include at a minimum; DA-3161, DA-1687, Assumption of Command and valid PSD. When applicable a work order will be initiated to the work center for equipment required to be delivered at TM 10/20 standards. Upon the initiation of the turn-in/transfer the contractor will conduct inspection and inventory. After passing QA inspections for both inspection and inventory the packet and equipment will be submitted through the MDRS process depending on the requirements as listed in 5.11.2.

5.11.1. The Contractor shall operate the MDRS at Building P6020. The Contractor shall be required to accomplish all management, supervision and labor associated with receiving, inspecting, repairing, storing and preparing equipment for shipment IAW generated Disposition Instructions to the designated destination from all Ft.Drum units, tenants, and installation agencies. The MDRS activity will have a Contracting Officer Representative, Accountable Officer and Quality Assurance Examiners appointed by the AFSBn- Drum Commander to perform the Government inherent functions of accountability of material, contract oversight, and government quality assurance.

5.11.2. The Contractor shall schedule appointments for processing equipment receipt, inspect equipment for induction, and once accepted by the appointed PBO, the Contractor shall separate equipment into categories, working through the execution of all tasks to prepare the equipment for lateral transfer or turn-in based on the category of the equipment as follows:

5.11.2.1. (1) ACOM internal off-installation lateral transfers. The losing unit will either transfer equipment to the MDRS at TM 10/20 Standard or fund contracted maintenance support through the MDRS. If the losing unit does not request and fund contracted maintenance support, Contractor conducts a joint technical inspection prior to MDRS accepting property and providing unit with property accountability relief.

5.11.2.2. (2) ACOM to ACOM lateral transfers. Execute tasks as described in 5.11.2.1. above.

5.11.2.3. (3) ACOM to Depot retrograde as is complete (Turn-in). The losing unit will transfer ACOM to Depot equipment to the MDRS “AS-IS” with Basic Issue Items (BII) and Components of End Item (COEI) unless otherwise specified in the disposition instructions.

5.11.2.4. (4) ACOM to DLA-DS turn-in of both rolling and non-rolling equipment and material. The losing unit will transfer ACOM to DLA-DS equipment to the MDRS “AS-IS”. The MDRS will execute the required demilitarization and turn-in preparation tasks as identified by the DLA-DS Handbook (https://www.dla.mil/DispositionServices/DDSR/TurnIn/) or the digital disposal service representative.

5.11.2.5 (5) ASC Directed Single Leg PSDs. These PSDs will require the Contractor to perform a full TM10/20 inspection and or equipment inventory to determine serviceability and condition code of the accepted item. Upon completion of inspection/inventory, MDRS PBO will request follow on (second leg) disposition of the item. Based on final disposition, Contractor shall execute as directed IAW steps outlined in paragraph 5.11.5.5.

5.11.3. The Contractor shall be required to accomplish all management, supervision and labor associated with receiving, inspecting, repairing, storing and preparing equipment for shipment per the PSDs generated Disposition Instructions or other specified standard to the designated destination for each of the equipment divestitures above for all Fort Drum units, tenants and installation agencies. The Contractor shall perform all preliminary inspections and document the equipment condition codes needed for the MDRS PBO to request disposition in DST for those items without an approved PSD.

5.11.4. The Contractor shall use industrial production line processes to induct divestiture equipment. Processes include inventory major end items and their subcomponents, BII and COEI; package received equipment for storage; order equipment shortages as applicable; inspect equipment using equipment 10/20 and 30 level Technical Manuals to verify condition code; process induction packet into applicable LIS automated system (GCSS-Army property book accounting system); prepare equipment for follow-on actions as determined by PSD Type (1, 2, 3 or 4) as it pertains to maintenance and transportation actions; and ship item to follow on destination. Each item has a pre-determined suspense date for completion that is established by Army Sustainment Command on the PSD that directs the unit to divest the item. The suspense dates are not negotiable. As a general rule, PSDs which have exceeded the DST suspense dates shall be worked first. Priority equipment may be inserted into processing schedule by the COR. The intent is for the contractor to execute all processes simultaneously so as to receive equipment from units and move to its final destination in the most expeditious manner possible.

5.11.5. The Contractor shall operate the vehicle and equipment (Class VII) storage yard for track and wheel vehicles and other Class VII equipment. The Contractor shall receive, store, issue and schedule preventive maintenance on equipment. When directed by the COR, the Contractor shall relocate/reposition Transit Processing Station, Total Package Fielding (TPF) equipment/vehicles to assist AMC de-processing teams. The Contractor shall perform these functions in accordance with AR 710-2, DA PAM 710-2-2 AR 735-5.

5.11.6. Detailed description of the five divestiture types and what the Contractor does with each are as follows:

5.11.6.1. (1) - The Contractor shall inventory BII, store the BII and order BII shortages. The Contractor shall inspect the equipment and order necessary repair parts to make equipment Fully Mission Capable (FMC). When equipment is FMC and all parts are on valid requisition, the equipment shall be inspected by Contractor Quality Control (QC) and Government Quality Assurance Inspectors. Once equipment passes Contractor Quality Control (QC) and Government Quality Assurance Inspectors, the Property Book Officer (PBO) will inspect requisitions to ensure they are valid and documentation is correct, and then release equipment for shipment. The equipment shall be staged for loading and shipment (Equipment is at the TM 10/20 standard). (1) is specifically designated for lateral transfers within units of Forces Command (FORSCOM). COR will be notified as equipment passes each stage of the process.

5.11.6.2. (2) - Same as (1) (Equipment is at the TM 10/20 standard), except (2) is specifically designated for lateral transfers outside of Forces Command (FORSCOM).

5.11.6.3. (3) - The Contractor shall inspect equipment and documentation for adherence with DOT standards for transportation on commercial conveyance and correct documentation when it does not comply with DOT standards. Equipment shall be inspected and cleared for shipment by Contractor QC and Government QAs and released for shipment by the PBO. The equipment shall be staged for loading and shipment (Equipment is in as is condition and DOT compliant for shipment). (3) equipment shall be shipped in “as is“ condition to designated depot as specified in the PSD. The PSD will also dictate whether the BII shall ship with equipment or not.

5.11.6.4. (4) - Contractor shall inventory and inspect equipment, validate associated documentation, separate commodities and establish storage locations when immediate movement to DLA control is delayed. The Contractor shall update turn-in documentation IAW https://www.dla.mil/DispositionServices/DDSR/TurnIn/, conduct required demilitarization as required, establish turn-in appointments with DLA or the Installation SSA (dependent on type of equipment) and transport equipment to designated turn-in site. The turn-in of scrap shall be coordinated with COR and DLA and sorted by the Contractor for DLA disposition.

5.11.6.5 (5) - ASC Single Leg PSDs. Contractor shall relieve unit of property accountability and shall conduct a complete TM10/20 inspection/inventory to determine serviceability and condition code for the item. Results shall be provided to the MDRS Property Book Office who will request final disposition from ASC through DST. Final Contractor actions shall be IAW final ASC directed PSD received from the DST. Final disposition will categorize the item as a 1, 2, 3, or 4 action. The COR shall be notified as equipment passes through each stage.

5.11.7. Government Contract Oversight. Contract oversight will be provided on site and consist of a Government Contracting Officer Representative (COR).

5.11.8. Facility. The Government will provide adequate maintenance bay space, warehouse/storage and parking in/at Building 6020 on Fort Drum. This is a co-use facility and will be shared with the CECOM Life Cycle Management Command (LCMC).

5.11.9. Anticipated Workload.*

5.11.9.1. The Contractor shall inventory, inspect, receive, store, safeguard, maintain records and status for, repair, and initiate movement to the designated destination. The majority of these tasks (except initial inventory) are done after formal receipt of divested equipment and material by the Government PBO. Each PSD will have business rules developed and published by the Government, which the Contractor shall use to develop internal SOPs for implementation. The timeline for the preparation of SOPs will be jointly determined between Contractor and COR after contract award. SOPs must be approved by the COR. Any required Contract Deliverable Reports required by the Government will be specified by the Government using EMD standard forms.

5.11.10. Example of Workload and type of equipment is provided* (Note: This workload will fluctuate based on requirements).

5.11.11 The Contractor shall perform basic carpentry tasks required for the repair/modification of supported equipment, the fabrication of items/materiel used for shipping, and other supporting purposes. The Contractor shall manufacture all containers used for packing and crating in accordance with current Wood Packaging Materiel (WPM) program guidance IAW DoD 4140.65-M.

5.11.12. The Contractor shall prepare hazardous documentation for proper classification, packaging, labeling and certification in accordance with DoD 4500.9-R, and Title 49 Code of Federal Regulations. The Contractor shall verify all aspects of hazardous material shipping in accordance with Shipper’s Declaration of Dangerous Goods, DoD 4500.9-R, and Title 49 Code of Federal Regulations.

5.11.12.1. The Contractor shall have a hazardous material employee verify appropriate information for transporting hazardous materials. Hazardous material employees shall complete training course “Ammo 60”, which is provided on FT Drum intermittently. The course shall be completed within first 90 days after contract award or the first available date if not offered within the first 90 days. Contractors shall certify hazardous material shipments IAW Title 49 Code of Federal Regulations.

5.11.13. The Contractor shall operate MHE for loading/unloading and coordinate, perform, and monitor loading/unloading to verify that equipment is loaded/unloaded in accordance with the load/unload plan. Contract operators shall have CDL credentials.

5.11.14. The Contractor shall manage day-to-day transportation requirements to include:

5.11.14.1. Daily (M-F) Class IX pickups at SSA ISO Maintenance Ops.

FACILITY TYPE BLDG No. SQUARE FOOTAGE ADDRESS Motor pool Bldg. 6020 12,000 Guard Lane

5.11.14.2. Yard movement of vehicles in and out of Maintenance.

5.11.14.3. Parking of rolling stock upon induction by Supply on a daily basis.

5.11.14.4. Rolling Stock turn-ins.

5.11.14.5. Daily Turn-ins to ISSA.

5.11.14.6. Contractor Categories, Items, Equipment Type and Estimated Man Hours: