Sources Embassy Role Players 24NOV20 vs w KO comments.DOCX

Solicitation #: W911RZ-20-Q-0002 Procurement Type: Sources Sought Date Posted: November 24, 2020 Title: US Embassy Role Players NAICS: 611699 All Other Miscellaneous Schools and Instruction Description:

THIS IS A SOURCES SOUGHT NOTICE ONLY. The U.S. Government is seeking information on the availability to provide services for two (2) subject matter experts for the following dates: 29-30JAN21, 4-6FEB21, and 11-13FEB21 as well as feedback on the Performance Work Statement. The role players are required to be physically on Fort Carson on the aforementioned dates. Both (2) will role play US Embassy Officials employing the duties of their office in a foreign location. To a minimum, the two (2) individuals serving as US Embassy Officials must have at least one year experience working in the Regional Security Office in a US Embassy operations and possess cultural knowledge of the Balkan Region. Services with take place at Fort Carson, CO 80913. Attachment 1 includes draft Performance Work Statement.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released unless exempt from synopsis, it will be synopsized on the Government-wide Point of Entry. It is the responsibility of potential offerors to monitor the Government-wide Point of Entry for additional information pertaining to this requirement.

In response to this sources sought and if interested/able to perform this project, please provide:

1. Company Name:

2. Point of Contact with e-mail address/phone number

3. CAGE or DUNS Code:

4. Small Business Status under the above NAICS. Include all small business categories for which you qualify.

5.Do you currently provide or have available role playing services to the general public (non-governmental entities)?

6. Do you need any additional information not contained in the Performance Work Statement (PWS) to provide a quotation for the services in question?

7. Is there anything within the PWS that is unclear?

8. How much lead time upon contract award would you need to have role players on the ground at Ft. Carson?

9. Have you ever provided US Embassy role players to another government entity? If so, who? When? How many role players were provided and for how long? What was the dollar amount of the project? Contract #?

10. Can you meet the experience requirement outlined in the PWS?

11. Do you have an existing contract under which you provide role playing services to the federal government (i.e. GSA schedule, GWAC)? If so, what is the contract number?

Please note; Vendors must be actively registered in the System for Award Management (SAM) with a valid CAGE code and DUNS number, in order to respond to any resulting solicitation.

Please submit your response to this sources sought notice via e-mail to SFC Miguel Martinez, contract specialist at miguel.a.martinez218.mil@mail.mil not later than 3 p.m. Mountain Standard Time on 4 December 2020.

Attachment 1: Draft Performance Work Statement:

Performance Work Statement (PWS)

For

4TH Security Force Assistance Brigade (SFAB)

FP3 VALEX

PART 1

GENERAL INFORMATION

1.1 Background: This contract aims to replicate the interaction between 4SFAB Advisors, foreign and US Embassy Officials in the EUCOM AOR for a unit validation exercise occurring between 26JAN21 to 19FEB on Fort Carson, Colorado. To duplicate the unique challenges surrounding the EUCOM AOR, 4SFAB requires a minimum of two (2) role players for a total of 8 days. The two (2) role players will imitate the duties of (a) US Defense Attaché and (b) US Regional Security Officers.

1.2 Scope: The Contractor shall provide services for two (2) subject matter experts for the following dates: 29-30JAN21, 4-6FEB21, and 11-13FEB21. The role players are required to be physically on Fort Carson on the aforementioned dates. Both (2) will serve as US Embassy Officials employing the duties of their office in a foreign location. To a minimum, the two (2) individuals serving as US Embassy Officials must have at least one year experience working in the Regional Security Office in a US Embassy operations and possess cultural knowledge of the Balkan Region.

1.3 Objectives:

1. Provide realistic interaction between 4th SFAB Advisors and US Embassy Officials.

2. Contractors are expected to fully emerge themselves in tactical scenarios such as Key Leader Engagements (KLE).

3. Subject matter experts are expected to receive and execute guidance from lane cadres (when necessary) to meet training objectives.

4. Contractors are expected to provide on-site after action reviews and an overall assessment of our organization’s interaction with US Embassy Officials.

5. Contractors are required to meet the training objectives outlined in this section and will not be asked to perform governmentally-inherited duties.

1.4 Period of Performance: The period of performance for this contract are : 29-30JAN21, 4-6FEB21, and 11-13FEB21.

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Attachment A, “Performance Requirements Summary.” After acceptance of the quality control plan, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. QC plan to be submitted no later than five days after contract award.

1.5.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards.

1.5.3 Government Remedies: Not applicable.

1.5.4 Recognized Holidays: N/A29-30JAN21, 4-6FEB21, and 11-13FEB21

1.5.5 Hours of Operation/Place of Performance: The Contractor is responsible for being present on the dates of the training (29-30JAN21, 4-6FEB21, and 11-13FEB21) ). 4th SFAB requires the presence of US Embassy Official role players between the hours of 0900 - 1700 each day. Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this statement of work. If Fort Carson emergency services restrict travel due of Fort Carson to inclement weather, both role players are required to participate in the exercise using Microsoft Teams.

1.5.6 Type of Contract: Firm fixed price Service Contract with a prescribed period of performance (28 January 2021 to 14 February 2021)

1.6 Security Requirements: The Contractor shall secure information, information technology (IT) systems, and government-furnished property in compliance with applicable Department of the Army policies and regulations. Secret Clearances are not required for this Contract.

1.6.1 Background Checks. Contractors shall obtain, at a minimum, a National Agency Check with Inquiries (NACI) in accordance with Army Regulation 25-2, Information Assurance Training, prior to starting employment under the terms of this contract. The Contractor shall forward investigation results to the Unit point of contact within five days prior to contract start.

1.6.2 Anti-Terrorism (AT) Awareness Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete Anti-Terrorism (AT) Level I awareness training prior to contract performance start. . The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the Unit point of contact, prior to employee beginning performance on this contract; after completion of training by all employees and subcontractor personnel. AT Level I Training is available at the following website: https://atlevel1.dtic.mil/at/.

1.6.3 Combat Trafficking in Persons (CTIP). The contractor and all associated sub-contractors shall brief all employees on the CTIP program. CTIP training is designed to provide an overview of TIP including, signs of trafficking, key policies and procedures, and what to do if trafficking is suspected. Training is available at the following website: http://ctip.defense.gov/Training.aspx. Both role players must furnish proof of training to unit POC prior to contract start.

1.6.4 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). Fort Carson visitor’s passes are obtained at the Visitor Control Center at Gate 1, off of Highway 115. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) and Health Protection Condition (HPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Role players will abide to all Fort Carson COVID-19 policies and mitigation measures. As of this writing, the most recent guidance is found at: https://www.carson.army.mil/assets/docs/covid/general-order-3.pdf. The contractor shall adhere to future Fort Carson COVID-19 policies and guidance found at https://www.carson.army.mil/.

1.6.5 Local iWATCH Program. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity anti-terrorism officer). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the POC. This training shall be completed prior to beginning performance on Fort Carson.

1.6.6 Information System Access. N/A

1.6.7 Operations Security (OPSEC) Awareness Training. Per AR 530-1, Operations Security, the new contractor employees must complete Level I OPSEC training prior to reporting for duty. All contractor employees must complete annual OPSEC awareness training. Once training has been completed, the contractor shall provide completion certificates to the COR. Training is available at: https://cdsetrain.dtic.mil/opsec/index.htm.

1.6.8 Information Assurance (IA) Awareness Training. All contractor employees and associated sub-contractor employees must complete the DOD Information Assurance Awareness Training and sign an Acceptable Use Policy (AUP) before issuance of network access and annually thereafter. Training is available at: https://ia.signal.army.mil/DoDIAA/. Once training has been completed, the Contractor shall provide completion certificates to the POC within ten calendar days. The Contractor shall ensure that contractor employees complete this training prior to beginning performance on Fort Carson.

1.6.9 Common Access Cards (CAC). Contractors are not required to access or handle unclassified Department of Defense (DoD) information systems. Contractor will not receive Common Access Cards (CAC)

1.6.10 Trusted Associated Sponsorship System (TASS). Not Applicable

1.6.11 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.11.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.11.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.11.3 The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.12 Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.7 Special Qualifications:

Training will be conducted on the above dates between 28 January 2021 to 14 February 2021. The training exercise will require the presence of two (2) US Embassy Officials. Both US Embassy Officials must have at least one year experience working in US Embassy operations in the Regional Security Office and possess cultural knowledge of the Balkan Region.

1. US Embassy Officials Role Player Requirements (US Embassy Officials serving as US Defense Attaché and Regional Security Officer)

a. Two (2) required.

a. One (1) US Defense Attaché

b. One (1) Regional Security Officer

b. Possess cultural knowledge of the Balkan region.

c. Be proficient in English.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9 Unit Point of Contact (POC): The (POC) will be identified upon contract award.

The POC monitors all technical aspects of the contract and assists in contract administration The POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the POC, a copy of which is sent to the Contractor, states the responsibilities and limitations of the POC, especially with regard to changes in cost or price, estimates or changes in delivery dates. The POC is not authorized to change any of the terms and conditions of the resulting order.

1.10 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager need not be present on Fort Carson but must be reachable via telephone.

1.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT & SERVICES

3. GOVERNMENT FURNISHED SERVICES; FACILITIES; UTILITIES, ETC.

3.1. Services: N/A

3.2 Facilities: N/A.

3.3 Utilities: The government shall be responsible for the utilities needed to conduct the training.

3.4 Equipment: N/A

3.5 Materials: The Government will provide two (2) copies of the tactical exercise scenario as soon as possible upon award of the contract.

PART 4

CONTRACTOR FURNISHED ITEMS & SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. Contractors are responsible for housing, transportation and food throughout.

4.2 Secret Facility Clearance: Secret clearance is not required for this contract.

4.3. Materials: The Contractor shall provide any materials they deem necessary to aid in the realistic role playing as US Embassy officials from the Balkan region.

4.4. Equipment: The contractor is expected to provide devices that have the capability of interfacing with Micorsoft Teams to continue the exercise if inclement weather occurs. The Contractor will be required to provide their own materials necessary to comply with the Fort Carson COVID-19 policy located at https://www.carson.army.mil/ and https://www.carson.army.mil/assets/docs/covid/general-order-3.pdf(i.e. hand sanitizer, face masks, etc.)

PART 5

SPECIFIC TASKS

C 5.1 US Embassy Defense Attache and Regional Security Officer. The same personnel must perform the role players duties for all dates (29-30JAN21, 4-6FEB21, and 11-13FEB21) to ensure continuity in the exercise.

1. Performance Objective: Provide realistic, interactive experience between 4th SFAB Advisors and US Embassy role players.

2. Performance Standard: The Government will measure successful completion of the Performance Objective using the following indicators and standards:

· Time – Role player are available to fulfil their role throughout the duration of the training on the following dates: 29-30JAN21, 4-6FEB21, and 11-13FEB21 , from 0900 to 1700 daily.

· Quality – Role players portray themselves as US Embassy officials from the Balkan region while adapting to minor changes that will occur in the dynamics of the exercise to maximize training time and quality.

PART 6

APPLICABLE PUBLICATIONS

6.0 The only additional publications applicable to this PWS are the exercise scenario and Fort Carson COVID-19 policy found at https://www.carson.army.mil/assets/docs/covid/general-order-3.pdf. Two copies of the exercise scenario will be provided once the contract is awarded.

PART 7

ATTACHMENT A

WORK BREAKDOWN STRUCTURE (WBS)

Overall Task (Role Player Support): Provide a total of 2x role players as US Embassy Officials support of realistic tactical training scenarios replicating security force advising operations in the EUCOM AOR.

Subtask 1 (Receive Guidance from POC): Incorporate and implement feedback from unit participants and incorporate it into the next engagements during the exercise. Unit POC will provide exercise assignments. The scenario will change throughout the exercise and the role players are expected to change responses accordingly.

Subtask 2 (Lane Execution): Employ the roles of US Embassy Officials as requested by POC in a manner consistent with US Embassy officials. . Role players are expected to dress the part.

Subtask 3 (Feedback): Role players must be capable of providing timely after action reviews (feedback, suggestions for improvement). Both role players shall attend meetings as scheduled to provide feedback on executed training events and coordinate upcoming training.

ATTACHMENT B

PERFORMANCE REQUIREMENTS SUMMARY (PRS).

The POC will monitor the training daily. The POPs are 29-30JAN21, 4-6FEB21, and 11-13FEB21. While is the Contractor’s responsibility to be present the dates of the training (29-30JAN21, 4-6FEB21, and 11-13FEB21), the POC must maintain a direct line of communication with the US Embassy Officials. 4th SFAB requires the presence of US Embassy Official role players between the hours of 0900 - 1700. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work.

ATTACHMENT C

DELIVERABLES

DELIVERABLES

Frequency

Sub Task 1: Receive Guidance From POC

Team interaction/role player schedule

Sub Task 2: Lane Execution

Sub Task 3: Provide Feedback

Provide timely after action review

Professional, realistic interactions with Advisors

Adjust scenario as needed

Overall Task: Role Player Support image1.png image2.png