Source Sought - Outdor Benches and Planters - 36C24426Q0769.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

3900 Woodland Avenue Philadelphia, PA, 19104

POINT OF CONTACT*

Contract Specialist McDaniel Brayboy III mcdaniel.brayboy@va.gov 916-841-7834

PLACE OF PERFORMANCE

3900 Woodland Avenue

Philadelphia PA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing Outdoor Benches and Planters. The equipment will be delivered to the Philadelphia VA Medical Center, located in Philadelphia, PA 19104.

Statement of Need

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for outdoor benches and planters for CMCVAMC that meet specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes the removal of existing benches and planters as well as the installation of new benches and planters which may require the use of equipment capable of supporting and safely maneuvering approx. 250 lbs.

The contractor shall provide all labor, materials, equipment, hardware, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The selected vendor will be required to provide products outlined in the Design Basis & SON.

Furniture delivery and installation are to be coordinated with CMCVAMC POC.

3900 Woodland Avenue, Building 2 - Entrance Philadelphia PA 19104

Note: The main facility driveway to gain access to the Bldg. 2 entrance consists of a tight turn and there is limited space at the entrance area for turning around which will limit the size of the truck that can be used.

The installation and delivery of the new benches and planters will be made at the entrance area of Bldg. 2. The facility is an active patient area. The product shall be blanket wrapped or crated to protect contents during shipment. All items must be unwrapped/ un-crated on site, and any dust & debris must be cleaned up and taken off site for disposal. Boxes and debris shall be removed from the site by the installer and disposed of elsewhere. Packaging, where appropriate, shall be made up of recyclable content.

Vendors are requested to include the product lead time with their Quote so a realistic delivery date can be established at time of award.

The final shipping and installation dates shall be coordinated with the facility POC.

Delivery hours are Weekends & Holidays, 7:30 am – 4:00 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person at CMCVAMC, 3900 Woodland Ave, Philadelphia PA 19104, or virtually via Teams. Time and date will be determined by the VA Technical Point of Contact.

4.0 PRODUCT

General

All finished surfaces shall be free of scratches, marks, dents, blemishes, flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

The scope of work includes purchasing, receiving, delivery and installation of the items listed below. Installation will be required in multiple phases. Phasing & scheduling to be coordinated with the Technical Point of Contact. Contractor is responsible for timing or scheduling the purchasing and delivery of the product to their facility to coordinate with the phasing needs. Contractor is responsible for storage of all products until delivery and installation can be scheduled.

Phase 1: Removal of existing benches and installation of new benches.

Phase 2: Removal of existing planters and installation of new planters.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity. Contractors should provide all hardware, tools, etc. appropriate & necessary to complete relocation of existing products, as well as delivery and installation of new products.

Requirements

Existing benches (qty 4) & planters (qty 17) are to be removed and relocated around CMCVAMC Campus. Specific locations are to be determined by facility POC. Landscape Forms Product to match existing – Brand name or Equal.

i. All benches to be bolted to the existing hardscape per manufacturer’s instructions. All hardware and tools needed to be provided by contractor.

ii. Rest Bench – Brand name or equal (Qty 7)

a. 80” long, 18” seat height, 16” seat depth

b. Backed wood bench with Arms

c. Continuous Ribbon Frame

d. 750 LBS total seat load

e. Surface mounted

f. Finish: Titanium Metallic Powder Coated Metal with Jarrah Wood seat & back

iii. Generation 50 Bench - Traditional Bench – Brand name of equal (Qty 4)

a. 72” long, 26: deep, 33” high

b. Traditional Backed with Angle Arms

c. Aluminum casting supports with powder coat finish

d. Surface mounted

e. Finish: Titanium Metallic Powder Coated Metal with Jarrah Wood seat & back

iv. Salient Characteristics: To include minimum of the following specifications for Site Furniture Benches:

a. Available in a variety of sizes including rectangular and curvilinear

b. End Frames: ¾” thick steel plate.

c. Center Tubes: Tubes between end frames are 1-3” outer diameter x 0.120” wall steel tube.

d. Profile Rods: Three profile rods welded along the length of the bench to hold the shape of the seat.

e. These rods are formed from ½” diameter steel

f. Divider: Divider is made of 319 sand cast aluminum.

g. Seat Slats: 1-1/2” x 0.188” steel, slats and stretcher tubes are perimeter welded to the end frames to provide excellent strength and rust prevention

h. Corrosion resistant anchors

i. Finish: Powder Coated Metal Pangard II – hard yet flexible finish to resist rusting, chipping, peeling and fading.

j. FSC certified wood available

k. Exterior woods weather to a warm pewter gray; no finish is applied so no maintenance is required

l. Ships fully assembled

v. Sorel Planters – Brand name or equal to

a. Titanium Metallic Powder coated Metal

b. 45x45x30 – Qty 3

c. 30x30x18 – Qty 3

d. 45x30x18 – Qty 5

e. 45x15x30 – Qty 4 (Must be surface mounted to existing hardscape)

f. 15x15x30 – Qty 2 (Must be surface mounted to existing hardscape)

g. Include optional drain holes

vi. Salient Characteristics: To include minimum of the following specifications for Site Furniture Planters:

a. Sizes: min 18”-30” in diameter and height

b. Available in square, modern tapers, & rectangular shapes

c. Finish has UV protective finish for direct sun exposed exterior applications

d. Made of 100% Recyclable steel, stainless steel, and recycled plastic

e. Finish: Powder Coated Metal Pangard II – hard yet flexible finish to resist rusting, chipping, peeling and fading.

f. Fabricated, welded and ground steel panels attach to a recycled plastic base, with glides and optional drain holes.

g. Planter bases and glides are compression-molded recycled plastic resulting from an innovative, patented melting process that utilizes 100% post-consumer and post-industrial waste.

Design Contract Tasks/Requirements

a. The product must not be placed into production without clearance from VA POC.

b. The contractor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 337122, Non-upholstered Wood Household Furniture Manufacturing. The Small Business Size Standard for this NAICS code is 750 employees.

Please answer the following questions:

1. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

1. Is your company considered small under the NAICS code identified under this notice?

1. Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

1. Is the product you are providing information about made by a small business manufacturer or a large business?

1. Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

1. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

1. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

1. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

1. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

1. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

1. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

1. Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

1. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

1. Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 1:00 PM Eastern Standard Time (EST) on July 21, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

Sources Sought Notice