Source Sought Notice_HEA-U.pdf

SOURCE SOUGHT NOTICE

Activity Title: Household Economy Approach-Utilization (HEA-U)

Reference Number: 72066323SSN00001

Issue Date: October 3, 2022

Response Due Date and Time: October 18, 2022, 5:00 PM Ethiopia Time

This is a Source Sought Notice issued by the U.S. Agency for International Development (USAID/Ethiopia). The purpose of this notice is to gauge interest from small businesses to build on USAID’s previous Household Economy Approach (HEA) activities, which contributed to improve understanding of the impact of shocks and provided an evidence base to tailor assistance to shock-affected populations. It will complement and support ongoing efforts to establish a multi-hazard, multi-sector early warning system that informs early action.

USAID/Ethiopia is strengthening Ethiopia’s capacity to manage acute and chronic shocks to reduce the impact of these shocks on the Ethiopian people and facilitate timely delivery of humanitarian food assistance. The Household Economy Approach (HEA) is a widely used framework for understanding food security, livelihoods, and poverty. Through previous activities, USAID/Ethiopia supported the development of livelihood zone baselines and HEA analytical tools that provide unique detailed insights into household livelihoods and vulnerabilities and food needs. Disaggregated data is now available and gender analyses have explored women’s unique needs to identify gaps and barriers in the implementation of disaster risk reduction activities. Additional gender analyses will further the understanding of the barriers and constraints that prevent household members from equitably accessing or benefiting from household food and income and inform the design of programs that empower women and girls.

Since 2021, HEA has been adapted to analyze and present results by annual, quarterly, and monthly caseloads at national, regional, zonal and woreda level. This facilitates Humanitarian Needs Overview (HNO) and Humanitarian Response Plan (HRP) planning and resource allocation for a calendar year cycle. It also introduces additional complexity, integrating current and forecasted seasonal performance. HEA quarterly analysis provides estimates for caseloads and duration of assistance for both the emergency and PSNP transitory food needs. It generates estimated food assistance requirements and supports decisions for the prioritization of humanitarian food assistance and PSNP’s shock responsive safety net. The quarterly analysis allows the Food Cluster to align the HEA food insecure caseloads with food distribution planning in 45-day cycles. Additional extrapolation of the results provides monthly food insecure caseloads based on the timing and duration of food deficits.

This new activity will update the HEA tools to inform more effective intervention design and implementation of development and humanitarian intervention and facilitate early action planning.

This new activity will contribute to broader efforts underway to strengthen Ethiopia’s early warning system. As efforts to develop a single multi-hazard early warning system for Ethiopia evolve, the HEA-U activity will need to adapt to maintain a culture of evidence-based decision making, continue https://docs.google.com/spreadsheets/d/1mN_bhdnK76oP7wMRDKAI7mHoUfR0EwPwApoWOVkUQRA/edit?usp=drive_web&ouid=112748989657451205327.

HEA-U Source Sought Notice, Small Business

U.S. Agency for International Development US Embassy, Entoto Street P. O. Box: 1014 Addis Ababa, Ethiopia

Tel. : 00251-11-1306002 Fax : 00251-11-1242438 Website: www.usaidethiopia.org

USA Address:

2030 Addis Ababa Place Washington, DC 20521-2030 to develop transferable analytic skills of stakeholders at all levels, and provide additional data to inform programing.

This activity falls under the Development Objective (DO1) of the USAID Ethiopia Country Development Cooperation Strategy (CDCS) and directly contributes to the Intermediate Result (IR 1.2): Institutional Risk Management Capacity Strengthened. The activity is anticipated to strengthen the analytic capacity and information management through interventions to provide technical assistance to strengthen capacity to use and apply Household Economy Approach tools (including the LEAP/LIAS interface), explore other potential uses of HEA and support their implementation, and update the HEA baselines. This will expand capacity to use and apply HEA, and lead to improved understanding of the impact of shocks on livelihoods.

The objective of the new Household Economy Approach Utilization (HEA-U) Activity is to strengthen analytic and information management capacity for disaster risk management using HEA tools. It will provide targeted technical assistance to: (i) expand capacity to use and apply HEA-based analytic tools and (ii) institutionalize HEA-based tools and approaches within local, national and partner systems. It aims to improve understanding of the impact of shocks and support evidence-based decision-making. The HEA-U activity will be a four (4) year award with three (3) base years and one (1) option year.

This notice is not a Request for Proposals and in no way commits USAID to award a contract.

USAID does not intend to award a contract based solely on submissions in response to this Sources Sought Notice, nor does it intend to pay for any costs incurred in response to this Notice.

USAID/Ethiopia seeks to determine the capabilities of small businesses under FAR 19.2. Interested small businesses must demonstrate the experience and ability to perform the type of work described in this notice. The capability statement must include the socio-economic small business designation and relevant examples of both governmental and non- governmental contracts under which the firm has performed if applicable.

SERVICES AND TASKS REQUIRED

Below are the services that might be required under this activity.

I. TECHNICAL SERVICES

IR 1. Expanding the use of HEA-based tools and analytic approaches to improve understanding of the impact of shocks and support evidence-based decision-making.

Sub IR 1.1. HEA-based tools enhanced and simplified

1. HEA-based tools are more accessible, easier to use, and more relevant; customized HEA analysis software developed.

2. HEA analysis software and tools embedded in at least 3 national and 8 regional partners’ ICT facilities.

3. HEA analysis software and tools used by at least 100 stakeholders at local, regional and national level to generate results of scenario analysis directly in the form of reports, charts, geospatial analysis and maps.

US Embassy, Entoto Street P. O. Box: 1014 Addis Ababa, Ethiopia

Tel. : 00251-11-1306002 Fax : 00251-11-1242438 Website: www.usaidethiopia.org

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Sub IR 1.2. HEA-based tools informed evidence-based programming

1. At least 3 national and 8 regional partners utilize HEA for food security monitoring, needs assessment and verification, and shock responsive safety net scaling.

2. At least 5 national and 8 regional partners integrate the application and utilization of HEA for other purposes.

3. At least 10 USAID activities use HEA to inform design or support adaptive management that will need to incorporate geospatial data analysis.

Sub IR 1.3. HEA informs understanding of livelihoods

1. At least 5 national and 8 regional partners conduct analysis using HEA-based tools to inform understanding of livelihoods and tailor programming.

2. At least 100 HEA livelihood zone baselines updated by the end of year two.

3. At least 10 partners use HEA analysis to inform livelihoods programming.

4. One annual analysis report on the progress of PSNP clients towards reaching the graduation threshold in selected PSNP livelihood zones.

5. At least 10 partners use HEA gender analysis to inform gender sensitive programming.

IR 2. HEA-based Tools Institutionalized within an early warning system

Sub IR 2.1. Awareness and understanding of HEA tools Increased

1. At least 5 national and 8 regional partners have at least 100 staff with in-depth knowledge of and ability to utilize HEA.

2. At least 10 partnerships forged with relevant sectors, UN agencies, donors and NGOs, and formalized through MOU or other formal documentation within the first year of the award.

Sub IR 2.2. Ownership of HEA based tools and Capacity to utilize Strengthened and Sustained

1. HEA functions reflected in annual work plans and budgeted for by relevant stakeholders at national level and in each of the 8 regions.

2. HEA functions performed independently by partners at federal level and in at least 8 regions.

Sub IR 2.3. HEA incorporated into early warning and shock responsive systems

1. Regular monitoring and verification assessment processes embedded and budgeted for in

Ethiopia’s DRM system at all levels.

2. System for updating HEA livelihood zone baselines established and budgeted for in EDRMC.

3. Knowledge management system facilitates sharing key information at all levels and used by at least 5 national and 12 regional partners.

4. HEA tools and up-to-date data readily accessible on the web.

II. Management and Administrative Services

General management and administrative support which include, but are not limited to:

Overall management and administration of the Contract, including both expatriate and home office support and administrative services.

i.Management of key personnel and additional long-term and short-term personnel.

ii.Oversight, quality control, and general technical support iii.Managing the overall reporting needs of the program

US Embassy, Entoto Street P. O. Box: 1014 Addis Ababa, Ethiopia

Tel. : 00251-11-1306002 Fax : 00251-11-1242438 Website: www.usaidethiopia.org

USA Address:

CAPABILITY STATEMENT REQUIREMENTS

Interested firms must demonstrate the experience and ability to perform the kind of work described in this notice. Firms must supply capability statements which must provide relevant examples of both governmental and non-governmental contracts under which the firm has performed. The items below must be included in the response.

1. Up to five-page statement describing the firm's organizational capability directly or via a consortium to execute the tasks in the IRs and Sub IRs.

2. Up to four-page statement describing the firm’s prior experience directly or via a consortium in relation to the services being required.

3. One-page table (Table A) of this notice (see below) with a list of up to a maximum of ten past or current projects demonstrating relevant work experience in items listed under service required. In the overview section please list the contract number of past awards.

4. One cover page identifying the applicable small business and socioeconomic designation in accordance with FAR 19.3. Consortiums are encouraged to respond as long as the prime contractor is a small business.

Source Sought Notice Past Performance – Table – A

Project Overview Country Year (From – To)

Point of Contact

Phone Email

Responses must not exceed ten (10) pages, including the past performance table. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization's qualifications to perform this work.

Written capability statements must be received no later than the date and time indicated on the cover letter. These submissions must be submitted to the Contracting Office mailbox at caddis@usaid.gov.

The subject line of the email must state: “Sources Sought Notice-Small Businesses HEA-U”. Fax and hand carried submissions will not be accepted. Phone inquiries will not be entertained.

[End of Notice] mailto:caddis@usaid.gov