Source Sought Notice.pdf

SOURCES SOUGHT NOTICE

The source sought notice is to determine potential and capable sources for this anticipated requirement: Domain Logistic support services at the Center for Explosive Ordnance Disposal and Diving (CEODD), Naval Support Activity (NSA) Panama City, FL, Naval School Explosive

Ordnance Disposal (NSEOD), Eglin Air Force Base (AFB), FL, Naval Diving and Salvage

Training Center (NDSTC), NSA Panama City, FL, and CEODD Detachment Great Lakes

(CEODD DET GL), IL.

The attached DRAFT Performance Work Statement (PWS) contains detailed information on what is expected and the outcomes of a contractor's performance, qualifications, and associated tasks.

As part of this market research, Naval Supply Systems Command, Fleet Logistics Center

Jacksonville, is issuing this sources-sought notice to determine if there exists an adequate number of qualified, interested small business contractors capable of fulfilling and understanding the agency's needs as outlined within the DRAFT PWS.

The Government may use the responses to this notice for information and planning purposes.

The DRAFT PWS is for performance-based acquisitions and clearly describes the scope of the services and the contractors' expected performance objectives and standards.

The DRAFT PWS may vary from the work scope in the final PWS included in the request for quotations.

A firm-fixed-price contract is anticipated. The anticipated performance is 28 May 2025 through

27 March 2026, with four one-year option periods. The North American Industrial

Classification System (NAICS) code for this acquisition is 611430 Professional and

Management Development Training.

Offers possessing the requisite skills, resources, and capabilities to perform the stated requirement are invited to respond to a source-sought notice by submitting an executive summary of at most five pages.

Responses must use 12-point Times New Roman font.

The contractor should briefly describe the responses, including the capability, resources, technical competencies, and organizational experience vital to the warfighter's mission.

The Government will NOT consider a standard pressure and/or paraphrasing of the DRAFT

PWS sufficient to demonstrate an interested party's capabilities.

1. Company name, address, and point of contact with corresponding phone numbers and e-mail addresses.

2. Unique identity ID number, business size, and classification.

3. Relevant corporate experience information

Relevant and recent corporate experience information is defined as experience (with the past five years) of the same or similar services to that described herein and a technical description of the ability to meet the requirement (2 references).

The corporate experience should include the following:

• The applicable contract numbers.

• Contract period of performance.

• A brief description of the services provided.

• The relevancy of the services to the proposed requirement.

The contractor shall include a customer point of contact with the corresponding telephone number and e-mail addresses.

This source-sought notice only identifies potential sources as part of the NAVSUP FLC's market research.

NO RFQ exists; Therefore, DO NOT request a copy of the RFQ. Please restrict all responses to nonproprietary information. The Government will not return responses to this notice. Responders are SOLELY responsible for all expenses associated with responding to this notice. NAVSUP

FLCJ will NOT pay for information received and responses to this notice.

Do not submit pricing information in response to this SSN.

All submissions must be submitted via e-mail to joseph.d.tolbert.civ@us.navy.mil and rolondo.r.turner.civ@us.navy.mil by seven (7) days after release of this sources sought notice or

1:00 PM Eastern Standard Time (EST) on Thursday, October 17, 2024.

Submissions shall also contain questions or issues concerning the DRAFT PWS of this sources sought notice.

mailto:joseph.d.tolbert.civ@us.navy.mil mailto:rolondo.r.turner.civ@us.navy.mil

➔ ➔ ➔➔➔ DRAFT

➔ ➔ ➔➔➔ DRAFT

PERFORMANCE WORK STATEMENT

Domain Logistics Support for the Center for Explosive Ordnance Disposal and Diving

PART 1

GENERAL INFORMATION

1. General. This is a non-personal services contract to provide logistical support services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction. The contractor shall provide the necessary level of support to successfully accomplish all requirements set forth within this PWS. The Contractor shall provide non-personal services necessary to perform administrative and logistical support services at the Center for Explosive Ordnance Disposal and Diving (CEODD), Naval Support

Activity (NSA) Panama City, FL, Naval School Explosive Ordnance Disposal (NSEOD), Eglin

Air Force Base (AFB), FL, Naval Diving and Salvage Training Center (NDSTC), NSA Panama

City, FL, and CEODD Detachment Great Lakes (CEODD DET GL), IL as defined in this

Performance Work Statement (PWS).

1.2. Background. CEODD is the Immediate Superior in Command of NSEOD, NDSTC, and

CEODD DET GL. CEODD provides oversight and control of joint-service Explosive Ordnance

Disposal (EOD) training at NSEOD, joint-service diving training at NDSTC, and EOD/Diver accessions/preparatory training at CEODD DET GL. Annually, NSEOD and NDSTC train approximately 1,200 students each, and CEODD DET GL provides preparatory training for an average of 650 EOD, Diver Medical Technicians, and Navy Diver candidates. All commands require contractor support services to assist staff and instructors with the daily administrative and logistical support needed to maintain a ready-to-train status.

1.3. Objectives. The objective of this contract is to perform various administrative and logistical program support services (e.g., administrative, human performance, safety, material and supply, tactical diving operations/maintenance, training aids fabrication, equipment maintenance, inert ordnance management, emergency medical support, range scheduling, Information Technology

(IT), and information and physical security programs) for CEODD, NSEOD, NDSTC, and

CEODD DET GL.

1.4. Scope. This contract includes all functions, tasks and responsibilities normally performed by

Certified Strength and Conditioning Specialists, Master and Senior EOD Technicians, Accountable Property System of Record (APSR) Users, Supply Clerks, Heavy Equipment

Mechanics, Military Range Schedulers, Emergency Medical Technicians (EMT), Safety

Administrative Assistants, Electronics Technicians Maintenance III, IT (System Administrator)

Technicians, U.S. Military Divers (e.g., Navy First Class Divers, Master and Senior EOD

Technicians, and Marine Corps Combatant Divers), Personnel Security Administrative

Assistants, Crane Service Technicians, and Field Learning Standards Office / Curriculum

Support specialists, Logistic Support, and Inert Ordnance Management. The Contractor shall be responsible for providing administrative, logistical, and program support services to the CEODD, ➔ ➔ ➔ ➔ ➔ DRAFT

NSEOD, NDSTC, and CEODD DET GL. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Florida State Law(s), Occupational

Safety and Health Administration (OSHA) regulations, Navy and installation regulations.

1.5. Period of Performance. The Period of Performance listed in the schedule of the SF 1449 takes precedence in the event of a conflict between dates of the PWS and SF 1449. The period of performance shall be for one (1) Base Year, and four (4) option years of twelve (12) months each. The Period of Performance reads as follows:

Base Year 28 May 2025 – 27 Mar 2026

Option Year I 28 Mar 2026 – 27 Mar 2027

Option Year II 28 Mar 2027 – 27 Mar 2028

Option Year III 28 Mar 2028 – 27 Mar 2029

Option Year IV 28 Mar 2029 – 27 Mar 2030

Six-Month Ext. 28 Mar 2030 – 27 Sep 2030

1.6. Hours of Operation.

1.6.1. Normal Duty Hours. The Contractor is responsible for providing performance/service, between the hours of 0600 - 1630 (working hours vary slightly from Command to Command), Central Standard Time, Monday through Friday except on Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the

Contractor will not be reimbursed when the Government facility is closed for the above reasons.

The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.2. Federal Government Holidays.

a. New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Washington’s Birthday 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following

Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to

Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract.

d. When the Department of Defense (DoD) grants excused absence to its employees, the

Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the

Contracting Officer (KO) or the Contracting Officer’s Representative (COR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

e. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive direction. It is the Government’s decision as to whether the contract price will be affected as a result of a Government shutdown and/or furloughed Government employees. In the event of a Government shutdown or furloughed Government employee(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

1.6.3. Inclement Weather Operations. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the

Contractor for additional compensation.

1.7. Place of Performance. The work to be performed under this contract will be performed at

CEODD, CEODD Det GL, NDSTC, and NSEOD:

a. CEODD and NDSTC, 350 South Crag Road, Panama City, FL 32407 (Commands are co-located in the same building).

b. NSEOD, Range Road, Niceville, FL 32578.

c. NSEOD Advanced EOD Training Center, Range C-87, Niceville, FL 32578

d. CEODD DET GL, 2218 Sampson St, Building 329, Great Lakes, IL 60088.

In the event of a pandemic or other health related concerns that could affect a supported command, the Contracting Officer’s Representative (COR) may authorize teleworking, if teleworking can support the Contractor’s task and the Contractor meets the conditions for teleworking from home (e.g., complete teleworking training requirements, internet availability).

1.8. Type of Contract. Firm-Fixed Priced.

1.9. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4 entitled, “Contract Terms and Conditions - Commercial Items” (52.246-1) and applicable sub-clauses pertaining to quality control.

1.9.1. The Contractor shall develop, implement and maintain an effective Quality Control

System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government.

The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. Changes to the QCP after award shall be submitted to the KO and COR in an electronic copy within five (5) calendar days prior to the proposed changes thereafter. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their Quality Control System in regard to this contract.

1.9.2. Corrective Actions. At any time, it is determined by the Government that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Deficiency Report (CDR) is issued, the Contractor shall develop a

Corrective Action Plan, which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

1.10. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate(s) as illustrated within the PWS and Performance Requirements Summary. All performance ratings will use (Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory), as defined in FAR subpart 42.15, Contractor Performance Information. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.10.1. Contracting Officer’s Representative (COR). The Surveillance and Performance

Monitoring (SPM) module in the Procurement Integrated Enterprise Environment (PIEE)

[https://piee.eb.mil/piee-landing/] for nomination, tracking, documentation, and management of

CORs will be used. The COR will be nominated by the KO. The COR monitors all technical aspects of the task order and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and

Contractor of any deficiencies; coordinate availability of Government equipment furnished; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10.2. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office

IAW FAR Subpart 42.5, Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be considered into the overall contract price.

1.11. Antiterrorism (AT) and Operations Security (OPSEC) Security.

1.11.1. AT Level I Training. All Contractor employees, including subcontractor employees, requiring access to Navy installations, facilities, or controlled access areas shall complete

Antiterrorism Level I awareness training within five (5) calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The

Contractor shall submit Certificates of completion for each affected contract employee and

Subcontractor employee to the COR (or to the KO, if a COR is not assigned) within five (5) calendar days after completion of training by all employees and Subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

https://atlevel1.dtic.mil/at. Any Contractor hired after contract start will be required to receive

AT Level I training within five (5) calendar days by the ATO. It will also be acceptable for the new hire to take the training online and present the training certificate to the ATO within three

(3) calendar days. AT Level I training is an annual requirement with the 12-month period starting on the date of initial training and re-certification NLT the last day of the 12 month period. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

1.11.2. Access and General Protection/Security: Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by

Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, Department of the Navy (DoN) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

https://atlevel1.dtic.mil/at

1.11.3. Defense Biometric Identification System (DBIDS). The DBIDS is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

1.11.4. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, IT Systems or Protected Health Information. Homeland Security Presidential Directive (HSPD)-

12, requires Government agencies to develop and implement Federal security standards for

Federal employees and Contractors. The Deputy Secretary of Defense Directive-Type

Memorandum (DTM) 08-006 – “DoD Implementation of HSPD-12” dated November 26, 2008

(or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility, or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as

National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a DoD Common Access Card (CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required Contractor employees shall in-process with the Command’s

Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

https://www.cnic.navy.mil/om/dbids.html

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAVINST 5510.30, Contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level; defined in detail in

SECNAVINST 5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information. All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information

Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the T3/T3R described below. Due to the privileged system access, an investigation suitable for High-Risk national security positions are required. Individuals who have access to system control, monitoring, or administration functions

(e.g. system administrator, database administrator) require training and certification to

Information Assurance Technical Level 1 and must be trained and certified on the Operating

System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security

Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently governmental.

The Contractor supervisor is not authorized to sign the SAAR-N; therefore, the Government employee with knowledge of the system/network access required or the COR shall sign the

SAAR-N as the “supervisor”.

The COR shall forward the SAAR-N no later than two weeks after the individual’s start date.

Failure to provide the required documentation may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training and maintain a current requisite background investigation. The Contractor’s Security

Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally controlled information system/network and/or to Government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative.

Within three workdays after contract award, the Contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security

Representative shall be the primary point of contact on any security matter. The Contractor’s

Security Representative shall not be replaced or removed without prior notice to the Contracting

Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR

PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as

National Security Positions. At a minimum, each Contractor employee must be a US citizen and have a favorably completed T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Electronic Fingerprint submission (or two FD-258 Applicant Fingerprint Cards)

• Original Signed Release Statements

Failure to provide the required documentation as listed above may result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Employees requiring IT access shall also check-in and check-out with the Navy Command’s

Information Assurance Manager. Completion and approval of a SAAR-N form, and mandatory training is required for all individuals accessing Navy Information Technology resources. The

SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s

Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the Contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the Contractor from meeting any contractual obligation under the contract. The

Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication

Facility (CAF) for a determination.

If the Contractor employee already possesses a current favorably adjudicated investigation, the

Contractor shall submit a Visit Authorization Request (VAR) via the Defense Information

System for Security (DISS) or a hard copy VAR directly from the Contractor’s Security

Representative. Although the Contractor will take DISS “Owning” role over the Contractor employee, the Navy Command will take DISS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT Position Category per SECNAVINST 5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

Work under this contract is CLASSIFIED or Controlled Unclassified Information (CUI) for contractors at NSEOD and CUI (i.e., UNCLASSIFIED) for contractors at CEODD, NDSTC, and

CEODD DET GL. The Personnel Security Administrative Support position at NDSTC works with classified information. In addition, the work at all commands require access to Government facilities, DoN unclassified information systems, sensitive unclassified information, and the issuance of a CAC. Per SECNAVINST 5510.30C, all positions for this work are categorized as

Noncritical Sensitive and require a favorably adjudicated Tier 3 (T3) background investigation, except for the IT (System Administrator) position which requires a SSBI or T5 or T5R equivalent investigation due to the requirement for IT-1/IT-2 level access.

1.12. Security.

1.12.1. Security Requirements. All Contractor personnel performing work under this contract must have an IT-II level access and an IT-I level access for the IT (System Administrator) at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are IAW the attached DoD Contract Security

Classification Specification form DD254.

1.12.1.1. The Government will issue a CAC to contracted employees. The Contractor shall provide the required information requested by the COR for CAC issuance. The CAC contains a client-site certificate that is necessary to access the Navy Marine Corps Intranet computers and perform various functions and access systems and information. The CAC also serves as identification for base access.

1.12.1.2. Identification Badges (Only for NSEOD): NSEOD will issue command identification badges without charge. All Contractor employees shall present the badge to security personnel at the NSEOD entry control point and display the badges over the front of their outer clothing and above the waist when they are in the confines of NSEOD facilities and training areas.

Contractors shall not display badges outside the confines of NSEOD. Prior to the performance start date a NSEOD Government representative will request employee information required for issuance of the badge. Report lost badges immediately to the issuing office. The Contractor is responsible for the return of the badge to NSEOD during the out-processing of an employee.

1.12.2. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW OPNAVINST 5530.14E

CH-3, Navy Physical Security and Law Enforcement Program. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR monthly. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.12.3. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop and implement a key control program and procedures compliant with OPNAVINST 5530.14E CH-3 to ensure that keys are controlled and safeguarded. The plan shall be incorporated within the

Contractor’s Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO, COR, and Security Manager.

a. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the

Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the

Government and the total cost deducted from the monthly payment due the

Contractor. Any Government property stolen or damaged in association with keys being duplicated, misplaced, or lost by the Contractor personnel shall be reimbursed to the Government accordingly.

b. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.12.4. Security of Classified Items, Systems and Information (Only for CEODD and CEODD

DET GL Contractors). The Contractor shall not access, view, possess, or use classified information under this contract. The Contractor shall immediately contact the COR for instructions if access to classified information becomes necessary or if the Contractor falls into the possession of classified information while performing services under this contract.

1.12.5. Personally Identifiable Information. Work under this contract requires access to

Personally Identifiable Information (PII) and information protected by the Privacy Act of 1974.

PII Training is required initially, then annually, prior to accessing information systems. At a minimum, the Contractor shall meet eligibility requirements for a position of trust. The

Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor personnel shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, and all Government personnel work products that are obtained or generated in the performance of this contract.

1.12.6. Intentionally left blank.

1.12.7. Facility Access Determination. The DoN has determined that all DoN Information systems are sensitive regardless of whether the information is classified or unclassified. All personnel accessing DoN Computer systems shall undergo investigation for a position of trust to verify their trustworthiness. The Government will include Facility Access Determination program requirements in the contract specifications when determinations for facility access only will be required on the Contractor employees.

1.12.8. Employment Eligibility Verification. No foreign national will be employed on this

Government contract. This clause does not apply to employees hired overseas in accordance with Status of Forces Agreements, Diplomatic (memorandums) of understanding or other Host

Nation Agreements. Employees hired under these agreements are subject to local pre-employment checks. Each Contractor employee shall comply with the HSPD-12 E-Verify

Federal Acquisition Regulations FAR Clause 52.222-54, Employment Eligibility Verification.

1.12.9. Defense Information System for Security (DISS). All Contractors, working within DoN

Spaces must be entered into the DISS, and then owned by their contracting company Facility

Security Officer. The receiving command Security Manager will then service those individuals in DISS for tracking and monitoring of their investigation status. If no previous investigation exists, the contractor personnel shall complete the requirement for a favorably adjudicated T3 background investigation. T3 for positions of trust will be processed through the respective

CEODD, NSEOD or NDSTC Security Manager. The CEODD Security Manager is also the

Security Manager for CEODD DET GL.

1.13. Safety. The Contractor shall establish and maintain a safety plan of which a draft plan shall be submitted to the KO at the time of proposal. Contractor’s final Safety Plan shall be submitted no later than no later than 10 calendar days after contract award.

1.13.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with 29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards.

The Contractor shall comply with the above and all other applicable DoD, Navy, Federal, State and Local safety and health requirements.

1.13.2. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution.

The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or

Contractor personnel may be grounds for the KO or authorized representative to halt any and all

Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

1.13.3. Reporting Mishaps. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract. The Contractor shall adhere to reporting of mishaps IAW OPNAVINST 5102.1D, MCO P5102.1B, Navy & Marine Corps Mishap and

Safety Investigation, Reporting, And Record Keeping Manual. In addition, the Contractor shall report injury or occupational illness to on-duty Contractors and Contractor accidents involving

Navy property and personnel.

1.13.4. Emergency Services.

a. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The

Contractor shall, in turn, notify the COR within 30 minutes of the incident.

b. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.13.5. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO, designated representative or COR, and shall notify the

KO of the corrective action to be taken.

1.13.6 Health Protection Contingency Plan. Possess the ability to operate in austere environment at the following Health Protection levels when implemented by the Base Commander.

HPCON Level Purpose: Each HPCON corresponds to the increased risk from the spread of infectious diseases (viruses) representing elevated risks of morbidity and mortality. The

Contractor must be postured to respond to the below HPCON levels.

HPCON A - Limited: Health alert. Communicate risk and symptoms of health threat with employees, review plans and preparation.

HPCON B - Moderate: Strict hygiene (no handshaking, wipe commonly used items). If exposed, have employees self-isolate. Maximize use of telework for eligible personnel.

HPCON C - Substantial: Social distancing; limit or cancel in-person meetings, gatherings, temporary duty assignments.

HPCON D - Severe: Restriction of movement (quarantine), mass evacuation, and mass decontamination Contractor services not required unless given direction from the

Contracting Officer (KO).

1.14. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractor. The Contractor shall staff this effort with trained, competent, and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat, and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general wellbeing, or operational mission of the Navy, Eglin AFB, FL, NSA Panama City, FL, or Naval Station Great

Lakes, IL. All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

1.14.1. Motor Vehicle Operators. Contractor’s personnel shall possess a valid U.S. state driver’s license, certificates, and permits applicable for the type and class of vehicle being operated. In accordance with NAVFAC P-300 Management of Civil Engineering Support Equipment, all contractors in possession of a valid state issued operator’s license are permitted to operate non-tactical general purpose vehicles up to 10,000 pounds gross vehicle weight (GVW) without further testing or examination. For vehicles over the 10,000 GVW range, buses, or any vehicle carrying placard able quantities of hazardous material, emergency service vehicles, and special purpose vehicles (vehicles not otherwise covered by a CDL), examination and testing of operator’s is required to be conducted by the company. For these situations, within 30 days after contract award, the company shall send the COR a letter on company letterhead stating that the employee meets the licensing, testing, and evaluation criteria IAW the NAVFAC P-300.

a. A person who holds a Florida state class E license, or similar from another state, will satisfy this requirement. Declaration to be made by employing company on company letterhead to the COR.

1.14.2. Authorization to Work. Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien

Registration Card. If Contractor person is not a US Citizen, they must submit a foreign national visit request through the State Department and their embassy. This process can take up to 60 days.

1.14.3. Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties, Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.14.4. Identification of Contractor Employees.

a. For CEODD and NDSTC, the Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the

Company Name, Employee Name, and a color photo of the employee. ID Badges for

Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor

(to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee.

A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

b. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

c. Contractor personnel shall ensure that all documents or reports produced by the

Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.14.5 Conflict of Interest.

a. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest. The Contractor shall notify the

KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to…