Source Sought Notice_ 36C24W26Q0196.pdf

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Sources Sought Notice

DESCRIPTION

THIS IS A SOURCE SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR A

QUOTE.

Disclaimer

This Sources Sought is issued solely for the purpose of identifying potential sources for a future requirement and does not constitute a solicitation. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate.

All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Responders are solely responsible for all expenses associated with responding to this Sources Sought notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Synopsis

This is not a solicitation announcement. This is a Sources Sought synopsis only with the purpose of gaining knowledge of potential qualified sources and their size classification relative to the appropriate North American Industry Classification System (NAICS) 339113- Surgical

Appliance and Supplies Manufacturing. Size standard. Size standard (800 employees)

Responses to this Sources Sought synopsis will be used by the Government to make appropriate acquisition decisions and are not considered adequate responses to a potential future solicitation announcement. After reviewing all responses to this synopsis, a solicitation announcement may be published via the Contracting Opportunities website. Responses to this Sources Sought synopsis are not considered adequate responses to the anticipated solicitation announcement. All interested offerors will have to respond to the actual solicitation announcement, in addition to responding to this Sources Sought announcement.

Sources Sought Notice Page 2 of 3 The Department of Veterans Affairs is requesting the following information be provided below: Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Product Country of Origin:

Business Size Information - Select all that applies:

Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HUBZone Woman Owned Certified Service-Disabled Veteran Owned Small Veteran Owned Small Business Large Business

FSS/GSA Contract Holder Yes/ No

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

The description of service contained herein does not constitute the complete description of the contractor’s anticipated obligations. Interested parties capable of providing the required service are asked to respond to this Sources Sought notice.

Responses to this notice should include a capabilities statement to include the following:

1. Company name, Address, Size Standard, DUNS, Cage Code, TIN

2. Point of contact (Name, Phone Number and e-Mail Address)

3. NAICS Code 339114 and Business Standard MUST be assigned to the company

4. Socioeconomic Status

a. Past performance must not be negative in any previous contracts, based on the Contract

Performance Assessment System and the Contracting Officer’s knowledge of past requirements.

Responses.

The government intends to award a single contract to purchase the services listed above. Responses to this notice shall be e-mailed to mika.gant@va.gov. Subject line shall reflect “Sources Sought, 36C24W26Q0196, O.R. Cabinet, Double Doors, Sloped Top, w/Caster /your company name".

Responses must be received no later than Friday July 07, 2025, 11:00 A.M. CST.

Responses must be received via e-mail only. Telephone, fax, or mail responses will not be accepted.

This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective offeror’s list or to receive a copy of the solicitation.

End of Document

SCOPE OF WORK / PWS

1.0 Introduction

This Statement of Work (SOW) defines the requirements of the Oklahoma City – OR & SICU Renovation in establishing a fixed-priced order for instrument cabinets

1.1 Background

Oklahoma City – OR & SICU Renovation requires instrument cabinets to outfit the new facility.

Project Contacts include:

VA POC:

Dallas Norton P:405-456-1095 E: Dallas.norton@va.gov

VA POC:

Nicholas Binion P:405-456-3154 E: Nicholas.binion@va.gov Daniel Martin E: Daniel.Martin4@va.gov Activations Project Manager (PM):

Tom Enders P: 937-361-1229 E: tom.enders@goenergistics.com

1.2 Scope

The scope of this purchase order is to ensure the products provided must meet or exceed the specifications laid out in these sections for the Oklahoma City – OR & SICU

Renovation. Contractors shall furnish all requirements. Estimated delivery dates are

August 31st, 2026 – September 21st, 2026. Specific installation dates will be defined upon award.

The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardees’ actual delivery dates will be confirmed by VA upon award.

mailto:Nicholas.binion@va.gov mailto:Nicholas.binion@va.gov mailto:Daniel.Martin4@va.gov mailto:tom.enders@goenergistics.com

2.0 General Requirement

All equipment to be supplied under the specifications shall be the newest and the most current model of a standard product of a manufacturer of record. A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of items of equipment and which:

a. Maintains a factory production line.

b. Maintains a stock of replacement parts for the item.

c. Maintains engineering drawings, specifications, operating manuals and maintenance manuals.

d. Has published and distributed descriptive literature and equipment specifications on the equipment.

The contractor shall ensure that all equipment, materials, and components provided under this contract comply with the Buy American Act requirements. Any proposed non-domestic end products must be identified in advance and approved by the Contracting Officer.

Upon award:

a. Activations PM will contact contractor in regard to specific delivery and installation dates to coordinate with other services.

Requirement:

Description/Part Number* Qty

O.R. Cabinet, Double Doors, Sloped Top, w/ Casters 10

Specifications:

1. Cabinet, Instrument, CRS, 2 Glass Door, 4 Shelf

47”Wx18”Dx84”H

a. Non-magnetic stainless steel instrument cabinet with two glass doors and six shelves (five adjustable).

b. Cabinet body has a single storage compartment and seamless welded face.

c. Shelf heights are adjustable on full length perforated strips mounted to the back and inside front cabinet corners.

d. Cabinets are mounted on glides or casters.

e. Cabinet must be covered by a sloping top.

f. Double panel doors with FDA approved polyethylene foam for glass shock resistance 3/16" tempered glass doors with stainless steel lockable paddle latch

g. Radius glass panels for ease of cleaning

h. Adjustable stainless steel door hinges for vertical and horizontal door adjustment; maybe field adjusted

i. Adjustable nylon floor glides for leveling

j. Stainless steel solid shelves adjustable in 1/2" increments with position aids

k. Sterile-Gard Construction Keyed door latch

l. Three-year warranty

3.0 Work Hours:

Normal business hours are 8:00AM to 4:30PM Monday thru Friday excluding Federal Holidays. Work completed outside this time shall be requested through the Point of Contact.

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr.

Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

4.0 Delivery and Receiving:

Delivery and receipt of the proposed items is expected to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Activations POC: Tom Enders, E:

tom.enders@goenergistics.com prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Delivery shall be freight on board (FOB) – Destination.

Delivery Address:

Oklahoma City – OR & SICU Renovation C/o Ace Moving 8120 Mid America Business Park Bldg 3, STE #500

OKC, OK 73135

Attn: Mel K.

405-255-0581

Installation Address:

Oklahoma City – OR & SICU Renovation 921 NE 13th Street Oklahoma City, OK 73104 mailto:tom.enders@goenergistics.com

5.0 Period of Performance:

Period of performance will be from August 31st, 2026 – September 21st, 2026, giving the vendor 45 days to deliver the product, to each listed location, after award.

6.0 Installation

The contractor shall be responsible for the installation, performance verification and validation of the equipment with a VA Activations member who will accept the equipment.

All requested products shall be completely manufactured as specified and delivered to the respective delivery locations as described above.

White glove installation shall be included for all products provided under this award.

7.0 Warranty and Support:

The contractor shall provide a one-year manufacturer’s free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.

8.0 Use of Premises

If during the performance of this contract, work will be carried out on Oklahoma City – OR & SICU Renovation premises, the vendor shall perform all work in such a manner that will cause a minimum interference with operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

9.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

VA shall provide the contractor with copies of documents that the VA is required to provide.

The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

The contractor shall maintain frequent communications with the Program Office and the

COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the activations

PM.

The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

The contractor shall deliver the goods to the Oklahoma City – OR & SICU Renovation locations listed in section 4.0 Delivery Requirements.

Source Sought 36C24W26Q0196, O.R. Cabinet, Double Doors, Sloped Top, w/Caster

SUBJECT* INSTRUMENT CABINETS-Oklahoma City VA-635

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W26Q0196

RESPONSE DATE/TIME/ZONE 07-07-2026 11AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7110

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department Of Veterans Affairs

Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Mika Gant mika.gant@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Oklahoma City-OR & SICU Renovations C/o Ace Moving 8120 Mid America Business Park Bldg. 3, STE #500

OKC, OK

POSTAL CODE 73135

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

See attached document: ECMS Source Sought 36C24W26Q0196.

See attached document: P09 PKG 026 SOW PWS.