Source Sought Notice 36C24925Q0308.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 36C24925Q0308 Memphis VA Medical Center Replacement Sliding Lab Doors SDVOSB SET-

ASIDE

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24925Q0308

RESPONSE DATE/TIME/ZONE 06-09-2025 4:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* N099

NAICS CODE* 332321

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 9 Attn: Shania Kimbrough 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialists Shania Kimbrough Shania.Kimbrough@va.gov Rebecca Espinoza Rebecca.Espinoza@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Lt. Luke Weathers Jr. VA Medical Center

16 N. Pauline Street Memphis TN

POSTAL CODE 38105

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

On behalf of the Memphis VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced purchase order for lab door replacement. The result of this market research will contribute to determining the method of procurement. The anticipated North American Industry Classification System (NAICS) code is 332321 Metal Window and Door Manufacturing.

1. This Sources Sought Notice is for informational and planning purposes only and does not constitute a solicitation. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

2. If your organization has the potential capacity to perform these services, please provide the following information:

a. Organization name:

b. Point of Contract

c. UEI:

d. Business Address:

e. Email and telephone number

f. Web site address

g. Business size: Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB)

[ ] yes [ ] no - HUBZone

[ ] yes [ ] no - Small Business 8(a)

[ ] yes [ ] no - Small Disadvantaged Business (SDB)

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran Owned Small Business (VOSB)

[ ] yes [ ] no - Large Business

[ ] yes [ ] no - Other (please specify)

h. Business type under NAICS 332321, which contains a size standard of 750 employees, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number.

i. [ ] yes [ ] no – Are you the Original Equipment Manufacturer (OEM)

j. [ ] yes [ ] no – If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?

k. [ ] yes [ ] no – Is this product available on your GSA/FSS or other GWAC Contract If so, what is your contract number? _____________________

l. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability. In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

m. Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF).

n. The government will evaluate market information to ascertain potential market capacity to:

i. Provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

ii. Implement a successful plan that includes contractor compliance with program standards, quality control, and performance.

iii. Provide services under a firm-fixed-price contract.

3. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Veteran Small Business Certification (VetCert) verified in VetCert Registry Veteran Small Business Certification (sba.gov).

4. Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced.

5. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 4:00pm CST, June 9, 2025. All responses under this SSN must be emailed to Shania.kimbrough@va.gov and rebecca.espinoza@va.gov the subject line must specify 36C24925Q0308. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

mailto:Shania.kimbrough@va.gov mailto:rebecca.espinoza@va.gov

6. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.

7. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization’s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO).

However, responses to this notice shall not be considered adequate responses to a solicitation.

8. Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

9. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

10. See SOW on the following page.

STATEMENT OF WORK

Lab Door Replacement Lt. Col. Luke J. Weathers, Jr. VA Medical Center

1. INTRODUCTION: This requirement is for contractor to remove 1 existing damaged door due to wear and tear and install 1 new automatic door at Lab entrance area. The doors allow access for patients, doctors, nursing staff and lab technicians to enter the main lab entrance at the Lt.

Col. Luke J. Weathers, Jr. VA Medical Center,116 N. Pauline Street, Memphis, TN 38105.

2. BACKGROUND: The VAMC Memphis serves veterans in the Memphis, Tennessee and surrounding Mid-South area. The VAMC Memphis is a 24 hour / 365-day facility. The VAMC Memphis main lab doors allows access for care of patients who have critical/serious health conditions. After numerous repairs to the current door the sockets are stripped, the door frame is bent, and door is no longer safe. Due to the importance of the Lab entrance door the replacement of the door is critical. Currently the existing door can no longer to adjusted and has created a safety issue.

3. SCOPE OF WORK:

• Contractor/Vendor shall supply:

a. Shall remove existing Lab entry slider door. Furnish and install a new (1) automatic slider door. Activation will be by motion sensor/detector. A solenoid lock and panic hardware must be included to work with existing card reader.

• The existing electrical will be used for the installation of the Lab entrance door. The door is be installed at the VAMC Memphis, located at 116 N. Pauline Street, Memphis, TN, 38105.

• Contractor/Vendor's company shall supply of all labor, materials, equipment, travel, supervision, and quality control necessary to provide 1 fully operational unit upon completion of work performed.

• The contractor/vendor shall invoice the VAMC Memphis, 116 N. Pauline Street, Memphis, TN, 38105.

4. PLACE OF PERFORMANCE: VAMC Memphis, 116 N. Pauline Street, Memphis, TN, 38105.

5. PERIOD OF PERFORMANCE: 06/16/2025 to 08/31/2025