Source Sought IHS1515804 Philips Ultrasound SAM announcement.pdf

Sources Sought: - Philips Compact 5300W Ultrasound, Cart, OB/GYN Configuration, Mechanical Volume Transducer 6-2 MHz, Curved Transducer 6-2 MHz, Curved Transducer 9-4 MHz Endovaginally, DICOM Connectivity - Software: OB-GYN Configuration, DICOM connectivity:

equipment, accessories, Trade-In, Warranty and On-site Training or equivalent.

Sources Sought Notice Number: IHS1515804

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE) and/or Indian Economic Enterprises (IEE)

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 334510,- Electromedical and Electrotherapeutic Apparatus; 423450 Medical, Dental and Hospital Equipment and Supplies Merchant Wholesalers Dental Equipment and Supplies; and 33911, Medical Equipment and Supplies Manufacturing Industry Sector - other relevant NAICS codes will be considered based on responses received.

1.0 BACKGROUND

The Indian Health Service (IHS), Great Plains Area (GPA) location, located in Aberdeen, SD plans to identify potential sources that can provide brand name only medical equipment and supplies.

The purpose of this request is to identify potential ISBEE and/or IEE vendors or contractors to purchase and deliver a new, Philips Compact 5300W Ultrasound, Cart, OB/GYN Configuration, Mechanical Volume Transducer 6-2 MHz, Curved Transducer 6-2 MHz, Curved Transducer 9-4 MHz Endovaginally, DICOM Connectivity - Software: OB-GYN Configuration, DICOM Connectivity or equivalent:

equipment, accessories, Trade-In, Warranty and On-site Training. The equipment is for the IHS Pine Ridge Hospital, Pine Ridge, SD.

1.1 OBJECTIVE

The primary objective of this project is to secure the purchase and delivery of a new, Philips Compact 5300W Ultrasound, Cart, OB/GYN Configuration, Mechanical Volume Transducer 6-2 MHz, Curved Transducer 6-2 MHz, Curved Transducer 9-4 MHz Endovaginally, DICOM Connectivity – Software: OB-GYN Configuration, DICOM Connectivity or equivalent to accommodate the IHS Pine Ridge Hospital, Pine Ridge, SD.

2.0 SCOPE

See attached Specifications and Statement of Work for a Philips Compact 5300W Ultrasound, Cart, OB/GYN Configuration, Mechanical Volume Transducer 6-2 MHz, Curved Transducer 6-2 MHz, Curved Transducer 9-4 MHz Endovaginally, DICOM Connectivity - Software: OB-GYN Configuration, DICOM Connectivity or equivalent identified below:

Specifications

• System

Monitor Minimum 15.6" 1920x1080 LCD panel Power 100-140 V, ~50-60 Hz, 250 VA AUX display port 1920x1080 resolution or better Connectors Ethernet

• Cart

Cart base – unit comes with cart made by manufacturer for US model Wheels o locking wheels o steerable o Input: 100-240 VAC, 50/60 Hz o Integrated keyboard

Premium cart o Input: 100-240 VAC, 50/60 Hz o Integrated keyboard o Multiport adapter provides ports o Small profile B/W video printer o Three batteries to provide additional scanning time

TRANSDUCERS (EITHER PHILIPS OR GE)

PHILIPS TRANSDUCERS

Mechanical Volume Transducer 6-2 MHz

Article No. FUS5886

Curved Array Volumetric transducer with 6 to 2 MHz extended operating frequency range and lightweight ergonomic design, supporting high resolution 2D imaging; high resolution, quantitative, single sweep 3D volume acquisition, STIC and 4D imaging, for general purpose transabdominal obstetrical and abdominal applications

Curved Transducer 6-2 MHz

Article No. FUS5890

C6-2 Curved array transducer with 6 to 2 MHz extended operating frequency range. C6-2 Curved Array for high performance OB/GYN, Abdominal, Pediatric GI, Abdominal vascular and POC applications.

Curved Transducer 9-4 MHz Endovaginal

Article No. FUS5892

Curved array transducer with 9 to 4 MHz extended operating frequency range and 150-degree field of view. Supports 2D, color, PW Doppler, and Color Power Angio imaging for gynecological, obstetric, urology and fetal echo applications.

GE TRANSDUCERS

C1-5-RS Convex array probe

Wideband Convex Array Probe. Applications vary depending on the ultrasound system and may include Abdominal, OB/GYN, Urology, and

Vascular. Datasheets for specific ultrasound systems contain additional details including specific applications, biopsy availability, and additional probe technical specifications.

RAB2-6-RS Real time 4d convex array probe

Wideband Real Time 4D Convex Array Probe. Applications vary depending on the ultrasound system and may include Abdominal, OB/GYN, Small Parts, Peripheral Vascular, and Pediatric. Datasheets for specific ultrasound systems contain additional details including specific applications, biopsy availability, and additional probe technical specifications.

RIC5-9A-RS Real Time 4D Microconvex Probe

Wideband Real Time 4D Microconvex Array Intercavity Probe. Applications vary depending on the ultrasound system and may include OB/GYN and Urology . Datasheets for specific ultrasound systems contain additional details including specific

Warranty Requirement:

Minimum 3 year warranty

Training Requirement:

Minimum 1 day on-site training

3.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS (Not

APPLICABLE)

4.0 TYPE OF ORDER

This is a firm fixed-price, commercial item, purchase order medical equipment and supplies. The unit price is an all-inclusive cost. All "inclusive cost" is defined to include travel, lodging, per diem, fringe benefits, i.e., life insurance, social security, federal, state, and local taxes, plus all other costs pertinent to the performance of this purchase.

5.0 ANTICIPATED PERIOD OF PERFORMANCE

Period of Performance: Delivery shall be made 90 days after the award.

6.0 PLACE OF PERFORMANCE

IHS Pine Ridge Hospital 607 Indian Health Road Pine Ridge, SD 57770

8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

Delivery shall be made 90 days after the award is distributed.

9.0 PAYMENT

INVOICE SUBMISSION AND PAYMENT

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system.

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum, Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing, directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at

(866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

Additional Information:

A. Anticipated Period of Performance:

Period of Performance shall not be applicable but a delivery timeframe will be issued.

B. Capability Statement/Information:

B1. The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no Gray Market Goods or Counterfeit Electronic Parts shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales-territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEMs) warranty. Counterfeit Electronic Parts https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2015/m-15-19.pdf https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

B2. Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. Company Name and Company SAM Unique Entity identifier (UEI) number.

2. System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov .

3. Name, Telephone number and E-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.

4. Date Submitted

5. Applicable company GSA Schedule number or other available procurement vehicle.

6. Business Size Standard of Company (i.e. small business, 8(a), Woman owned, veteran owned, etc.).

7. Capability Statement: Detailed capability statement addressing the company’s qualifications and ability to provide the requirements listed herein, with appropriate and specific documentation supporting claims of recent organizational and staff capability to support this requirement. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

8. Geographic Coverage: Please identify the areas of the United States where your organization provides this supplies/equipment.

9. References: Provide a list of all private industry or government contracts for similar items that you have delivered within the last 3 years. Please include the customers’ contact names, addresses, telephone number, dollar value of contract, and brief description of the supplies provided on the contract.

10. Specifications: Provide evidence that you can meet the attached Specifications.

11. Delivery/Logistics: Provide evidence that the item is readily available and can meet the Delivery timeframe.

12. Warranty: Provide evidence that the item has warranty options.

13. If American Indian/Native American owned small business, then complete attached IEE Representation Form.

C Closing Statement

C1. Point of Contact: Ursula Maslonka, Contract Specialist, at Ursula.Maslonka@ihs.gov http://www.sam.gov/ mailto:Ursula.Maslonka@ihs.gov

C2. Submission Instructions:

Interested parties shall submit capability via email to Ursula Maslonka, Contract Specialist, at Ursula.Maslonka@ihs.gov; the following information:

Sources Sought Number IHS1515804 in the Subject line. The due date for receipt of statements is August 13, 2025, 9:00 am Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov.

However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.

mailto:Ursula.Maslonka@ihs.gov

SCOPE OF WORK: OB-GYN Ultrasounds for Pine Ridge Hospital

C-1 PURPOSE:

The purpose of this contract is to provide the award of two OB-GYN ultrasounds with a firm-fixed price type contract.

C-2 SCOPE OF WORK:

Contractor shall provide to the Great Plains Area Indian Health Service, hereafter referred to as the Government, with the Radiologist Workstation described in this statement of work within 90 days of award of contract.

C-3 EQUIPMENT: Philips Compact 5300W Ultrasounds (or equivalent) Qty 2

Specifications: Philips Compact 5300W Ultrasound, Cart, OB/GYN Configuration, Mechanical Volume Transducer

6-2 MHz, Curved Transducer 6-2 MHz, Curved Transducer 9-4 MHz Endovaginal, DICOM Connectivity

Software: OB-GYN Configuration, DICOM connectivity

C-4 EXCLUSIONS: None

C-5 DOCUMENTATION:

The Contractor is required to provide at least one copy of an operator manual and one copy of a service manual with this purchase. The documents may be digital or physical.

C-6 BASIS OF PAYMENT:

All payments are due and payable upon receipt of complete and accurate invoices and in accordance with the Prompt Payment Act. Invoices shall be submitted with all information and supporting documentation. A complete and accurate invoice is substantially correct in that all aspects of the required information are clearly evident on the invoice. If items such as invoice number, date, dates of service, contract/purchase order number, etc., are not on the invoice, it will be returned to the Contractor for resubmission.

Invoices shall be submitted via the U.S. Treasury’s Invoice Processing Platform (IPP) system for review, reconciliation and approval for payment.

C-7 LIABILITY:

In no event shall the Government release the Contractor from liability arising from acts of omission, improper repair, negligence, or deliberate or non-deliberate acts that jeopardize the health and safety of patients and/or Government employees. The rules of law governing such incidents or actions shall prevail.

C-8 RELEASES:

No information, findings, or determinations generated in pursuit of this contract may be released outside of the contractors’ immediate possession without the concurrence of the Contracting Officer.

C-9 CONTRACTOR’S TERMS & CONDITIONS:

The contractor’s terms and conditions shall be incorporated into the contract by reference. Where conflicts arise, the Federal Acquisition Regulations, and other Federal Regulations, Laws and Rules shall take precedence.

C-10 DELIVERY

Deliver to: Pine Ridge Hospital, 607 Indian Health Rd, Pine Ridge, SD 57770

Loading dock available.

C-11 TRADE IN

The following devices are available for trade-in if it lowers the pricing:

Trade-in Ultrasound 1:

a) Make: GE

b) Model: Logiq e R7

c) Serial number: LE300575

d) Government Tag Number: None

e) BioMed Tag number: 45PRB-004559

Trade-in Ultrasound 2:

a) Make: GE

b) Model Logiq P5 Pro

c) Serial number: LP5144337SU3

d) Government Tag Number: 45-57233

e) BioMed Tag number: 45PRB-003071

C-12 WARRANTY AND ON-SITE TRAINING

Minimum of 3-year warranty required.

Minimum of 1-day on-site clinical training required.

Specifications

• System

Monitor Minimum 15.6" 1920x1080 LCD panel Power 100-140 V, ~50-60 Hz, 250 VA AUX display port 1920x1080 resolution or better Connectors Ethernet

• Cart

Cart base – unit comes with cart made by manufacturer for US model Wheels o locking wheels o steerable o Input: 100-240 VAC, 50/60 Hz o Integrated keyboard

Premium cart o Input: 100-240 VAC, 50/60 Hz o Integrated keyboard o Multiport adapter provides ports o Small profile B/W video printer o Three batteries to provide additional scanning time

TRANSDUCERS (EITHER PHILIPS OR GE)

PHILIPS TRANSDUCERS

Mechanical Volume Transducer 6-2 MHz

Article No. FUS5886

Curved Array Volumetric transducer with 6 to 2 MHz extended operating frequency range and lightweight ergonomic design, supporting high resolution 2D imaging; high resolution, quantitative, single sweep 3D volume acquisition, STIC and 4D imaging, for general purpose transabdominal obstetrical and abdominal applications

Curved Transducer 6-2 MHz

Article No. FUS5890

C6-2 Curved array transducer with 6 to 2 MHz extended operating frequency range. C6-2 Curved Array for high performance OB/GYN, Abdominal, Pediatric GI, Abdominal vascular and POC applications.

Curved Transducer 9-4 MHz Endovaginal

Article No. FUS5892

Curved array transducer with 9 to 4 MHz extended operating frequency range and 150-degree field of view. Supports 2D, color, PW Doppler, and Color Power Angio imaging for gynecological, obstetric, urology and fetal echo applications.

GE TRANSDUCERS

C1-5-RS Convex array probe

Wideband Convex Array Probe. Applications vary depending on the ultrasound system and may include Abdominal, OB/GYN, Urology, and

Vascular. Datasheets for specific ultrasound systems contain additional details including specific

RAB2-6-RS Real time 4d convex array probe

Wideband Real Time 4D Convex Array Probe. Applications vary depending on the ultrasound system and may include Abdominal, OB/GYN, Small Parts, Peripheral Vascular, and Pediatric. Datasheets for specific ultrasound systems contain additional details including specific applications, biopsy availability, and additional probe technical specifications.

RIC5-9A-RS Real Time 4D Microconvex Probe

Wideband Real Time 4D Microconvex Array Intercavity Probe. Applications vary depending on the ultrasound system and may include OB/GYN and Urology . Datasheets for specific ultrasound systems contain additional details including specific

Warranty Requirement:

Minimum 3 year warranty

Training Requirement:

Minimum 1 day on-site training

DEPARTMENT OF HEALTH & HUMAN SERVICES

Indian Health Service

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

DUNS Number