SOSH_SoW_20SEP23.docx

SPECIFICATIONS / REQUIREMENTS

PROJECT: The Department of Social Sciences (SOSH) requires the design, fabrication, and installation of visual branding displays at the following locations.

LOCATION 1: United States Military Academy Bldg 752 / Mahan Hall Various locations on 1st Floor, 2nd Floor, B, and C Floor 752 Thayer Road West Point, NY 10996

LOCATION 2: United States Military Academy Bldg 601 / Thayer Hall 4th Floor Rotunda Display Case 601 Thayer Road West Point, NY 10996

SCOPE:

(Length x Height) Percentage of wall to be covered (+/- 10%)

I. The following contractor experience is required:

a. Contractor must be able to access the U.S. Military Academy at West Point

b. Contractor must provide evidence of previous collegiate branding experience prior to contract award

c. Contractor must have experience developing a branding image for clients

d. Contractor must design, fabricate, and install a variety of wall designs that incorporates a variety of materials including but not limited to: 2-D, 3-D, plastic, wood, and metal art.

II. The following design services are required: The United States Military Academy’s Department of Social Sciences (SOSH) seeks to elevate the overall cadet experience in Mahan Hall through the development of design products that provide a cohesive feel between first, second, B, and C floor hallways, conference rooms, shared spaces, and Thayer 4th floor Rotunda Display case. The goal is to communicate SOSH culture, values, and stories on our walls.

III. Contractor must provide the following:

a. Solicitation Phase

i. Contractor shall provide example photos of previous work showing the full extent of wall displays and treatments that the firm has employed in similar projects. May include but not limited to: wall decals, silicone edge graphics, wall mounted offset acrylic frames; other framing and display systems and products for signage and artwork; wall-mounted display systems for small 3-D objects and artifacts

ii. Contractor shall provide a full rendering or sketch of 1 hallway keeping in mind that the wooden backing boards may need to be hidden/incorporated into the design.

b. Design Concept Development

i. Contractor shall listen, observe, and research the story of SOSH for use to inform the design.

ii. Contractors shall conduct at least one physical walkthrough of Lincoln Hall and Mahan Hall to get a sense for our spaces and walls.

iii. Contractor shall conduct one session for approximately 90 minutes with department, program, and center leaders.

iv. Contractor shall collaborate with department staff to exchange department artifacts (pictures, plaques, and logos) and integrate specified artifacts with new fabricated items on the walls.

v. Contractor shall identify additional resources that will enable them to communicate the SOSH story most effectively and collaborate with SOSH to gather those resources.

vi. Contractor shall provide SOSH with a written and visual presented design concept.

vii. Contractor’s Design Concept brief shall articulate key themes, quotes, and stories identified in story mining process.

c. Project Strategy

i. Once the design concept phase is complete, contractor shall present a vision and project strategy.

ii. The contractor’s vision and project strategy shall include establishing the visual language for expressing the SOSH story within the defined spaces.

iii. Contractor shall articulate the design intent and allow for discussion during the presentation that will inform the concept design development.

iv. Contractor’s Strategy presentation shall include the following items to communicate the overall vision.

v. Inspiration images: Images that articulate the visual tone and brand expression within the space

vi. Conceptual Design: Layout of the major themes and key stories within the identified spaces.

vii. Graphic Styles: Showcase different graphic approaches.

viii. Sketches: Sketches of spaces identified within the scope.

d. Space and Visual Design

i. Contractor shall define the experience for each space and the design intent for every story element within the space.

ii. Contractor shall allow a few revisions between the department and the contractor within the concept phase.

iii. Contractor shall provide the following in the concept phase:

1. Initial concepts design presentation: Contractor shall articulate the design intent, scope of work, story master plan, allowing opportunity for discussion.

· Contractor shall provide one (1) revised story map

· Contractor shall provide concepts for all primary spaces.

· Contractor shall provide sketches and inspiration images of secondary spaces.

2. Final concept design presentation: Contractor shall articulate the design intent, scope of work, story master plan; providing the opportunity for discussion.

· Contractor shall provide one (1) final story map.

· Contractor shall provide concepts for all spaces.

3. Contractor shall provide a document detailing the required images and copy required to execute the work developed in the concept phase.

e. Budget: Contractor shall provide a budgetary estimate and scope of work clarification in this step of the Conceptual Design process. SOSH’s approval of the +/- 10% of total budget is required before moving into the Implementation phase.

i. Presentation of design options: Contractor shall provide a budget menu for the spaces defined in the scope. SOSH will determine how to proceed with fabrication based on budget options.

ii. Schedule of values: The contractor shall provide a cost for each display and project services.

iii. Final Pricing: The contractor shall provide a final pricing document that will be delivered and approved before fabrication begins.

1. Depending on the final pricing, SOSH requests to reserve the right to fabricate and install portions of the design plan ourselves.

f. Implementation: Upon SOSH’s approval of contractor’s scope of work and budget schedule of values, contractor will pivot to the design and execution of design intent.

i. Content assimilation: Contractor shall work with SOSH’s appointed project manager to procure content.

1. All content assimilation will be finalized before contractor moves to realization phase.

2. This content includes, but is not limited to: all written content, photos, and confirmed memorabilia dimensions and locations.

ii. Production documents: Contractor shall have a production document review with SOSH to ensure coordination with all parties involved in the project. Contractor shall allow one round of revisions to this document set if deemed necessary by SOSH.

1. Floor Plans

2. Elevations

3. Material Finishes

4. Display/element dimensions, construction, and mounting details

5. Final art and copy documentation and lay out

6. Editing and proofing: Contractor will provide proofing services on all content.

iii. Updates Plan: The contractor shall provide an updates plan for all static displays that require routine future updates.

IV. The following fabrication services are required

a. Fabrication and field supervision

i. After approval of the Production Documents, the contractor shall move into building the brand displays and printing graphic elements.

ii. The contractor shall conduct a field survey of the site to ensure that each custom piece fits the space.

iii. During the construction phases, contractor shall be on-site at key points to coordinate with all parties involved.

iv. The contractor shall provide physical samples for the primary displays for the USMA SOSH’s approval.

V. The following installation services are required

a. Contractor shall have a field supervisor on-site to manage the installation of each fabricated display.

b. The contractor shall provide a punch list if needed.

c. The contractor shall provide as-builts and close out documentation.

d. The Contractor shall INSTALL all the fabricated displays in accordance with the approved scope of work. SOSH will appoint project managers who will be present during the installation process to answer questions, provide guidance, and support. ALL of the physical labor and installation processes shall be done solely by the Contractor.

e. The contractor shall provide all necessary tools, personnel, and equipment to conduct the installation of materials for this effort and removal of debris.

f. The Contractor shall remove and dispose of all the packing materials, waste materials, and debris from the installation of the newly fabricated displays. The Contractor shall refer to the end-user (appointed project manager(s)) for parking instructions. Water and Electricity are available throughout the facility for the Contractor’s use.

VI. The following REQUIREMENTS must be adhered to:

a. The contractor must provide a one (1) year warranty on all service, installation, hardware, and fabricated displays. The one (1) year warranty will also cover content in the event that an error not caught in the contractor’s required proofing process is discovered in the fabricated product.

b. The work for the entire project is to be done between the hours of 7:30 am – 4:15 pm (Mon thru Fri). Overtime and Weekends will NOT be authorized (no exceptions).

c. The PERIOD OF PERFORMANCE for this project will begin the date of the contract award. Upon receipt of signed proposal for scope of work as described herein, the contractor will provide SOSH with the timeline and schedule for feedback deadlines, project milestones, and completion date not to exceed 180 days after award of contract.

d. Contractor Manpower Reporting: The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

e. Identification for Contractor personnel

i. For contractors that do not require CAC, but require access to a DoD facility or the installation, the contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13). This is also for all employees who will be entering Army-controlled installations or facilities (Central Area/Restricted area). Applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative) must be adhered to. Documentation of these checks will be made available to the COR and security personnel upon request.

ii. The company will provide to the COR, ten days in advance of the event, names, Date of Birth, and Social Security numbers of all employees who will be entering Army-controlled installations or facilities.

iii. The company will ensure that its employees entering Army-controlled installations or facilities have obtained local access badges and passes (if required) in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

iv. The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

f. DOD Level I Antiterrorism (AT) Standards Clause (As of 1 July 14)

i. Pursuant to Department of Defense Instruction Number 2000.16, “DoD Antiterrorism (AT) Standards,” dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at http://jko.jten.mil/ follow the below instructions:

1. Click – DOD CAC or No DOD CAC

2. Next click - I am a U.S. mil, government civil servant, or contract employee

3. Next click - I've been directed to take required training on JKO

4. Next click - Courses

5. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student

6. Fill out the contact sheet and email to sponsor (COR)

7. Sponsor (COR) will email to the JKO help desk

ii. iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided by the requiring activity Antiterrorism Office (ATO)]. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees/contractors shall complete the training within 10 calendar days of commencing performance of work under this contract.

iii. The COR and contractor are responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer’s Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system.

iv. In the event that the automated system is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the USAG Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. (c) Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

v. Documentation of this training will be made available to the Installation Antiterrorism Officer upon request.

g. Contracting Official Representative (COR) – as required.

i. Will ensure that all contractors/subcontractors are processed for a background check or National Agency Check with Inquiry (NACI) as needed. The background check is the minimal investigation to be adjudicated for a USMA Identification Card (Local Access Badge) versus the NACI, which requires fingerprinting and submission of EQIP. NACIs are required for contractors/subcontractors that require a CAC and/or government computer accounts.

ii. Will ensure that the USMA Form 13-16, Personnel Background Check, is correctly completed and signed by the COR who is a properly cleared Federal Employee.

iii. Will ensure that the USMA Form 13-16, Personnel Background Check, is submitted within 10 days prior to personnel starting projects on West Point, depending on when contract is awarded and work is scheduled to start. Waivers are made for the 10 day suspense on a case by case basis, in emergency situations as needed only.

iv. Will ensure that all identified contractors requiring a CAC and/or government computer access, submit fingerprints and complete a NACI investigation submission via EQIP, prior to being issued a CAC and/or given access to the government computer network.

v. Will ensure that all government issued identification and vehicle stickers are confiscated from contractors/subcontractors upon termination of employment or end of project. These items will be returned to MPD and DES.

vi. Will ensure that all contractors requiring access to the Installation have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer

h. Force Protection Conditions (FPCON’s) Clause

i. During higher Force Protection Conditions (FPCON’s) Contract personnel are required to comply with all Antiterrorism policies and procedures while on the installation. Contract personnel may be directed to enter the installation through certain access control points where they can best be identified and searched. Contractor personnel may be prohibited from certain portions of the installation during exercises and actual emergencies.

ii. Contractors will comply with parking restrictions and will not park in unauthorized parking areas or within 82 feet of an inhabited building when directed.

iii. Access control roster (personnel and vehicles) must be provided. Names / vehicles verified by the company and received background screening. Substitutes receive same vetting process prior to work.

iv. All contractor personnel and vehicles are subject to search while on the installation

v. In the event of an identified restricted/exclusion area, the contractor personnel will not be authorized without specific permission or an escort.

vi. Access may be denied during increased readiness or Force Protection Conditions (FPCON’s).

i. Alien Employment

i. The contractor shall not employ any alien who does not have a valid US Immigration I-551 or I-94. The contractor shall provide valid social security numbers and citizenship status of all employees to the Government, upon request.

j. E-Verify

i. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees. E-Verify is currently free to employers and is available in all 50 states. E-Verify provides an automated link to federal databases to help employers determine employment eligibility of new hires and the validity of their Social Security numbers. E-Verify are the best means for determining employment eligibility of new hires and the validity of their Social Security numbers.

ii. Contractors shall use E-Verify on all employees that will be working on this installation, under this contract. This shall be done prior to the employee starting work on the installation.

iii. For E-Verify information: www.dhs.gov/E-Verify 1-888-464-4218

k. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Additional information about trafficking in persons may be found at the website for the Department of State’s Office to Monitor and Combat Trafficking in Persons’ at http://www.state.gov/g/tip.

i. Government contracts shall prohibit contractors, contractor employees, subcontractors, and subcontractor employees from

1. Engaging in severe forms of trafficking in persons during the period of performance of the contract;

2. Procuring commercial sex acts during the period of performance of the contract; or

3. Using forced labor in the performance of the contract;

ii. Require contractors and subcontractors to notify employees of the prohibited activities described in paragraph (a) of this section and the actions that may be taken against them for violations; and impose suitable remedies, including termination, on contractors that fail to comply with the requirements of paragraphs (a) and (b) of this section.

l. Contractor Vehicles – ensure the contractor understands the parking policy dated 27 February 2017. Under no circumstances will Contractors park in Central Parking Area (CPA) Lots

i. The local general, visitor, and government designated parking areas SHALL NOT be used by the contractor. No general contractor or subcontractor employee parking is available near the immediate site. The contractor will need to identify and locate parking facilities for general and subcontractors off of West Point and provide a means for shuttling workers to the site. West Point shuttle services will not be used for transporting workers to the site.

ii. Contractors and construction vehicles can only park in pre approved designated staging areas or as identified in their contract. Central Area Parking is reserved for Staff and Faculty and requires a special pass. In accordance with AR 190-5, persons who operate a motor vehicle on West Point shall be deemed to have given consent for the removal and temporary impoundment of the privately owned vehicle (POV) and construction equipment when it is:

1. Parked illegally

2. Interfering with operations

3. Creating a safety hazard

4. Left unattended in a restricted or controlled area

5. Parked in a Central Parking Area (CPA) lot without the proper CPA Pass

6. Parked in a reserved space authorized by the Installation Commander

iii. The COR overseeing the contract will review and coordinate all contractor pass requests.

VII. Exclusions:

The following items are excluded from the contractor’s scope. However, the contractor will provide documents to assist with the coordination of the items below.

1. Paint

2. Electrical Power Supplies

3. Blocking

4. Furniture, Fixtures, and Equipment

VIII. Project Cost Estimate: Based on the requirements outline above.