Sorces Sought Notice.pdf

Lodging Services for USFK Personnel on Temporary Duty (TDY) to South Korea

1. INTRODUCTION:

This is a Sources Sought Notice (SSN). This notice is issued solely for informational and planning purposes – it does not constitute a Request for Proposal (RFP) or a commitment by the Government to award a contract. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. The Government is seeking information from potential sources capable of providing lodging services for U.S. Forces Korea (USFK) personnel on Temporary Duty (TDY) to South Korea.

2. PURPOSE:

The purpose of this SSN is to conduct market research to identify potential sources and their capabilities to provide comprehensive lodging services for USFK personnel on TDY to South Korea. The Government seeks to understand the availability, capacity, and capabilities of lodging providers within South Korea to meet the anticipated requirements.

3. REQUIREMENT:

The Government requires lodging services for USFK personnel on TDY to various locations within South Korea. These services must meet the following general requirements:

Furnishings:

Single personnel will be lodged one (1) to a Guestroom as ordered by the U.S.

Government. Rooms provided shall contain the following minimum furnishings and supplies:

One or two beds with high quality mattress at least 100 centimeters wide and 200 centimeters long

One lounge chair.

Desk Chair.

Combination desk/dresser or both.

Dresser Mirror.

Bedside table with lamp; with suitable power supply.

Television, not less than 32” screen Smart TV with suitable power supply.

Telephone in room with 24-hour service.

One sterilized glass for each individual, tray and ice container.

Wastebasket and ashtray.

Four clothes hangers for each individual and adequate closet space for hanging clothes.

Fresh potable water (chlorinated to no less than 0.1 ppm) shall be provided to all occupants in their rooms. The maximum required daily amount should be one (1) quart per room.

Bathrooms:

Bathrooms provided shall contain the following minimum furnishings and supplies:

Two bath towels, one hand towel, one wash cloth, a bath mat, and one packet of soap for each individual daily. Bath towels, hand towels and washcloths shall not be worn nor thin in texture and shall be changed daily.

Lavatory/Sink.

Commode (only a western style fixture is acceptable).

Mirror over vanity or over the washbasin in the lavatory.

Bathtub or shower.

Shower Curtain or glass enclosed shower area Tub mat, safety strips or built-in slip-resistant tubs.

Adequate toilet tissue.

Adequate 100V outlets for electric razor and hair dryer.

Construction Standards:

Guest rooms provided shall meet the following minimum construction standards:

Wall finishes shall be painted plaster/sheetrock, top grade alkyd/enamel paint, or decorative material.

The floor of the rooms shall be carpeting shall be clean and free from excessive wear. The carpet shall cover the entire floor area except the floor of the bathroom, closet, and hallways. Floor carpeting shall be of fire retardant material.

Doors to the outside of the room shall be provided with a night latch.

Rooms provided under this contract shall be equipped with sufficient heating and cooling devices to maintain a temperature of not less than 68 degrees F (20 degrees C) not more than 78 degrees F (26 degrees C).

Bathrooms provided shall meet the following minimum construction standards:

Each fixture shall have stops for the drains.

Sufficient hot water for bathing shall be available.

Sufficient lighting with a separate switch for the bathroom.

Bathrooms shall be located in a room separate from the sleeping area with a solid, snugly fitted, opaque door fitted with a locking latch. The sink may be located outside the enclosed bathroom space (which contains the tub, shower, and commode) such as in a small anteroom to the bathroom, which is separate from the sleeping area. Sinks located so that they are a part of the sleeping area are not acceptable. The general construction of the bathroom area must be such that normal sound, light, odor, or moisture cannot readily enter the sleeping area when the bathroom door is closed. Windows located in the bathroom must be sufficiently opaque (or covered with appropriate blinds or drapes) to provide complete privacy for the bathroom occupant.

Furniture and fixtures in guest rooms, including bathrooms and foyers shall be clean and not contain noticeable cigarette burns, cuts or tears. No item of furniture shall be considered satisfactory if it is broken or damaged.

Cleaning:

All rooms shall be cleaned on a daily basis and must be free of dust and dirt.

Bathing and toilet facilities will be cleaned, sanitized, and deodorized daily. Daily cleaning shall be completed in accordance with hotel practice, but in all instances rooms must be cleaned prior to 1500 hours daily.

Closets, windows, and blinds shall be clean and free of dirt and dust.

Fire Safety Requirements:

The hotel shall have signs in English indicating the location of emergency exists prominently displayed on all floors utilized by the individual lodged in the building.

The building must be free of dirt and dust and fire hazards.

The building, including all guest rooms to be provided, shall meet the requirements of Republic of Korea Fire Protection and Safety laws and regulations.

The building shall have building-wide fire detection and alarm system with provisions for manual activation in the corridor of every floor. Guest rooms and corridors shall be equipped with heat or smoke detection devices.

All rooms shall have at least one window facing an open court or public way;

windows opening to narrow airshafts are not acceptable. When covered by drapes, the drapes shall be of fire-resistant materials.

Interior finishes of guest rooms and avenues of egress; i.e., escape corridors, stairwells and stairwell doors shall be of fire resistant construction.

Carpeting shall be treated to impart flame resistant properties.

Guest rooms and corridors thereto shall be equipped with operational automatic sprinklers.

Each floor shall have a minimum of two means of egress from the building, exclusive of elevators. At least one means of egress shall be rated as a fire proof and smoke-proof stairwell enclosure, if inside the building. It shall have fire rated doors with effective and operational self-closing devices and panic hardware openers. Attachments or hardware which allow fire doors leading to the means of egress to be propped open using wedges, wires, or other temporary or permanent holding or locking devices which do not permit ready egress at all times shall not be considered to be an acceptable means of egress.

All means of egress and the paths to the means of egress shall be clearly marked or indicated and provided with constantly illuminated exit and exit directional signs as applicable. Emergency lighting shall be provided in the paths of egress.

Hotel management shall have a regular employee-training program for organized fire suppression and emergency evacuation of hotel guests.

Location: Lodging must be located within reasonable proximity to USFK installations and training areas throughout South Korea.

Capacity: The provider must demonstrate the ability to accommodate varying numbers of personnel, potentially ranging from individual travelers to large groups.

Meal Services: Availability of on-site or nearby meal services (breakfast, lunch, and dinner) is desired.

Transportation: Proximity to or availability of transportation options (e.g., shuttle service, public transportation access) is desired.

Administrative Support: Ability to provide administrative support, such as check-in/check-out, billing, and reporting.

Compliance: Compliance with all applicable South Korean laws and regulations, as well as U.S. Government regulations.

Flexibility: Ability to accommodate fluctuating demand and short-notice bookings.

Security: Adequate security measures in place to ensure the safety of personnel and their belongings.

Accessibility: ADA equivalent accessibility is required for some personnel.

Billing: Ability to provide detailed billing and invoicing.

Duration: The potential contract period is expected to be for a base year and 4 option years.

4. INFORMATION REQUESTED:

Interested parties are requested to provide the following information:

Company Information: Company name, address, point of contact, phone number, email address, and website (if applicable).

Capability Statement: A brief description of your company’s experience and capabilities in providing lodging services, including:

Number and types of lodging facilities available.

Location of facilities within South Korea.

Capacity of facilities.

Description of amenities and services offered.

Experience with providing lodging services to U.S. Government personnel.

Any past performance information, with a list of references.

Capacity and Availability: Information regarding your company’s ability to meet the anticipated demand and accommodate fluctuating requirements.

Pricing Information: General pricing information or rate structures for lodging services.

Security and Compliance: Information regarding your company’s security measures and compliance with applicable regulations.

Any additional information: that may be helpful to the government.

5. SUBMISSION INSTRUCTIONS:

Interested parties are requested to submit their responses electronically to daniel.nyam.mil@army.mil no later than 18 April 2025. Please include “Sources Sought Notice – Lodging Services for USFK PERSONNEL ON TDY” in the subject line of your email.

6. DISCLAIMER:

This SSN is for informational purposes only and does not constitute a solicitation. The Government is not responsible for any costs incurred by interested parties in responding to this notice. The information provided in response to this SSN will be used for market research purposes only and will not be released to the public.

7. POINT OF CONTACT:

SFC Nyam, Daniel

Contract Specialist

Daniel.nyam.mil@army.mil

DSN: 317-755-0659

Comm: +82 10-9554-2287