SOR - Outdoor Furnishings (Picnic Tables and Umbrellas) (24 Sep 24).docx

STATEMENT OF REQUIREMENTS

Eaker Center Quality of Life Picnic Tables with Metal Umbrellas 24 Sep 2024

1. PURPOSE: The Civilian Leadership Development School (CLDS) has a requirement to purchase picnic tables and umbrellas. This requirement will provide Eaker Center with external break areas, class rooms, and on-base off-site area to launch Esprit De Corps, unit cohesion, team building, and diminish work related stress. Eaker Center request a QoL purchase of eight outdoor carousel tables with solstice umbrellas. All chairs must be of like design according from like companies to ensure continuity of design. This requirement includes the delivery and any installation of furniture required.

2. DESCRIPTION OF ITEMS: Outdoor Furnishings

2.1. Eight (8), Square table seats up to eight adults and provides easy seating for outdoor dining in any setting. Carousel Table or equal, Dining Height, Backed Seating Style Table Top Style: Steelhead w/Solid Insert, Table Shape: Round, Table Size: 42. Seating is 11½˝ wide and the table can be moved easily for easy adjustment of space and seasonal storage.

2.2. Eight (8) Metal Umbrellas with Base, Solstice Umbrella or equal, Style: Altair, Table Mount

3. DELIVERY REQUIREMENTS

3.1. The contractor shall contact CLDS at least 15 working days prior to product shipment to ensure the building will be ready for installation by the furniture install start date(s) listed in the contract. At this time, the Contractor shall ensure they fully understand all site security regulations and have started any required procedures to minimize the impact on installation personnel. The Contractor shall notify the government of any issues related to the install schedule as defined in the contract. All seating delivered at once is requested. Three Tables with Umbrellas will be deliver to building 693 and five table with umbrellas will be delivered to building 1404.

3.2. The Contractor shall provide the Government with a minimum of 72-hour notification as to the date and time the trucks will arrive.

3.3. The contractor must ensure the drivers of the delivery vehicles have copies of the Purchase/Delivery Order (contract) for the items being delivered to gain access to the installation.

3.4. Chairs shall be delivered to the job site in the manufacturer’s original packaging with the item identification and project clearly shown.

3.5. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, unless alternate arrangements are pre-approved by the customer.

3.6. Observed holidays: New Year's Day, Birthday of Dr. Martin Luther King, Jr., Memorial Day, Juneteenth Day, Independence Day, Labor Day, Thanksgiving Day and the following Friday, Christmas Eve, and Christmas Day. Any such holiday that falls on a Saturday shall be observed on the preceding Friday. Any such holiday that falls on a Sunday shall be observed on the following Monday

3.7. Shipping Labels must be on all boxes or skids. The Shipping Label is for the purpose of identifying the building location where furniture is being delivered. The contractor will NOT direct ship or drop ship any item to the site via USPS, FedEx, UPS or similar carrier to the building address. The government shall not be responsible for items delivered directly to the building by these shippers.

3.8. Items shall be labeled with the building number(s) provided in the Contract.

Below is the shipping address for Eaker Center:

Three tables with umbrellas and bases 155 N. Twining Street, Bldg. 693 Maxwell AFB, AL 36112-6334

Five tables with umbrellas and bases 525 Chennault Circle, Building 1404 Maxwell AFB, AL. 36112-6334

Buildings 693 and 1404 do not have a loading dock or an elevator.

3.9. The contractor shall be allowed access to the facility Monday through Friday, starting at 8:30 AM CDT until 4:30 PM CDT. Access outside the designated timeframe may be authorized by Eaker Center representative, at no additional cost to the Government.

3.10. The Security Forces Commercial Vehicle Gate located on Kelly Street is available Monday through Friday from 6:00 A.M. CDT until 6:00 P.M. CDT. Delivery made after 6:00 P.M. or over a weekend are required to enter through the Maxwell AFB Main Gate located on Maxwell Boulevard.

4. INSTALLATION REQUIREMENTS

4.1 The contractor must provide all necessary furnishing, materials, equipment, labor, supervision, and management required to complete this project. The contractor’s Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

4.2 The contractor is responsible for post installation cleanup, which will include removal of all material, packaging and all other debris left because of installation. Government dumpsters and/or recycling containers shall not be available for disposal of furnishings materials, packaging or other debris during execution of contract. General clean-up of material, packaging and work areas will be conducted during job progress (at the end of each day as a minimum) to minimize unacceptable appearance of Building 1429 exterior to base population. All trash removed from the worksite shall be disposed of in accordance with state laws. Packaging and other recyclable materials shall be recycled wherever possible.

4.3 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment and any on site storage being utilized.

4.4 The contractor shall be liable for any damage to Government property caused by the contractor or their representatives. Any damages identified by the contractor shall be immediately reported to the Contracting Officer and 42 CONS representative.

4.5 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and other types of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any building, furniture or other Government materials. The contractor shall not repair damage to finishes but will be responsible to pay for damages. The contractor will be responsible for repairs at no cost to the Government.

4.6 The contractor shall inspect all new furniture to ensure it is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

4.7 The contractor shall provide all new components, completely assembled, installed and operational.

4.8 Disposal: The contractor shall remove and dispose of all items relating to the installation of the new furniture, such as (but not limited to) protective shipping containers and boxes.

4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

5. WARRANTY

5.1 The contractor shall provide all standard manufacturer’s warranty in which the Manufacturer warrants products provided by the manufacturers against defects of material and workmanship under normal use and service.

6. GENERAL INFORMATION

6.1. Punch List Inspections

6.1.1 The contractor shall maintain a complete list of all items to be corrected (i.e., punch list) that shall include the deficient item and its location, description of the corrective action, order date for replacement items and estimated ship/delivery date for replacements and the dates that corrective action is planned to be complete.

6.1.2 The contractor shall provide a copy of the punch list to the Government Project Manager within one week after the completion.

6.1.3 The contractor shall provide updates to the punch lists to the Government Project Manager as work on the items progresses.

6.2. Fire/Safety Equipment: The contractor shall ensure fire detection/notification (i.e. heat sensors, strobe lights, audible notifications, etc.) devices are visible and audible to each occupant within each flight. Fire detection/notification devices shall be hardwired into the existing notification systems in accordance with UFC 3-600-01 and NFPA 72.

6.3. All equipment installed or supplied must be new; no refurbished, reconditioned, remanufactured, counterfeit or ‘gray’ items will be accepted.