SOR_Mobile Air Resupply Trailer_ 15 Jun_Final.pdf

Statement of Requirement

(SOR)

“Fire Dept Mobile Air Resupply Trailer” at

Joint Base Langley-Eustis “Rev. 6, 15 June 2026”

1.0 Introduction

1.1 Mission: The primary mission of a U.S. Air Force (USAF) fire department is to protect people, property, and the environment from fires and disasters. Fire prevention & suppression, rescue operations, hazardous material response and Emergency Medical Services to name a few of the functions. At JBLE-Langley we act as a critical emergency response force, prepared for a wide range of situations unique to military installations and aircraft operations, in addition to typical municipal firefighting duties.

1.2 Background: Firefighting and air supply are synonymous with one another. One cannot function without the other.

Furthermore, NFPA (National Fire Protection Association) standards, such as NFPA 1900, mandate minimum quantities of extinguishing agents based on the airfield’s size and the types of aircraft it serves. The Air Resupply Trailer is the definitive solution to this logistical challenge; is a specialized mobile unit designed for one purpose: to provide a large, rapidly deployable reserve of air to an emergency scene. The trailer consists of a large-capacity air reserve tank, a dedicated compressor and engine, and the necessary hoses and fittings to quickly refill the air cylinders of front-line firefighters. By positioning this unit at an incident, fire commanders can ensure an uninterrupted air supply to the operation, allowing crews to maintain their air supplies which is critical for success on the emergency scene. A sustained incident can quickly challenge an airfield’s ability to meet these requirements without a resupply plan.

1.3 Scope: This document outlines the scope of work for the implementation of a new Air Resupply Trailer. The primary objective is to get a large quantity of breathable air to the emergency scene to resupply our Self-Contained Breathing Apparatus (SCBA). The air resupply trailer acts as a “force multiplier.” It transforms a limited, short-term operation into a sustained, long-duration one, ensuring that the emergency response team has the resources necessary to manage a worst-case scenario and maximize the chances of a successful outcome.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Vendor workdays are Monday – Friday excluding US federal holidays. Work hours are from 0700

– 1600 local Eastern Standard Time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor shall supply a fully electric mobile air resupply trailer that meets the following minimum criteria:

3.1.1: Physical & Structural

Characteristic Minimum Performance Requirement

Gross Vehicle Weight (GVW)

Must not exceed 3,000 lbs. to ensure compatibility with standard tactical and non-tactical towing vehicles.

Corrosion Resistance

Trailer chassis, body, and major structural components must be constructed of corrosion-resistant materials and/or treated with protective coatings to withstand harsh environmental conditions.

Braking System Equipped with commercial-grade standard brakes rated appropriately for the trailer’s payload and axle capacity.

Spare Tire Must include at least one matching spare tire mounted securely to the trailer frame.

Scene Lighting Integrated, high-visibility scene lighting to support low-light or night operations around the perimeter of the trailer.

3.1.2: Power & Compressor Systems

Battery Power System

Electric battery system providing a minimum of four (4) hours of continuous operational runtime. Must support dual-voltage (120V/240V) charging capabilities.

Motor & Compressor

High-pressure breathing air compressor system powered by an electric motor meeting or exceeding the following metrics: Power: 15 Horsepower (HP) Airflow: 20 Cubic Feet per Minute (CFM) Pressure: 5,750 Pounds per Square Inch (PSI)

Air Quality Standard

The compressor system must deliver breathing-quality air meeting or exceeding the Grade E air quality standard (ANSI/CGA G-7.1).

3.1.3: Monitoring & Fill Stations

Digital Monitor

Integrated digital control panel/monitor displaying real-time system metrics, including: • Battery power levels and state of charge• Air storage cylinder pressure / capacity• Battery charging rates• Cumulative system service hours

Fill Station Dual containment fill station capable of servicing two (2) SCBA/SCUBA cylinders simultaneously, complete with a minimum of two (2) integrated high-pressure air storage cylinders.

3.1.4: Training & Support Requirements

Operations & Maintenance Training

Contractor must provide a comprehensive, two day hands-on Operations and Maintenance training course.

Training Execution Timeline

Exact training dates will be coordinated directly with the designated Point of Contact (POC) after contract award. Training must be fully executed and completed NLT 60 calendar days following physical delivery and acceptance of the trailer.

3.2 Delivery of all products identified in section 3.1 must be made to the location identified in section 4.3 60 days ARO, with the exception of, operations and maintenance training that shall be completed within 60 days of physical delivery.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

Jeremy R. Bayse; 633 CES/CEF

87 Sweeney Blvd JBLE-Langley, VA 23665 Jeremy.bayse.1@us.af.mil Commercial phone number; 757-764-4222.

mailto:Jeremy.bayse.1@us.af.mil