SOR Mid-Bay Shores Trailers.docx

Statement of Requirements Mid-Bay Shores Trailers, 42d FSS

1.0 PURPOSE. Maxwell-Gunter Mid-Bay Shores Recreation Area is replacing five single wide mobile home trailers.

2.0 DESCRIPTION OF ITEMS. The following items are required for performance under this contract:

Installation, removal of debris, transportation and delivery of five 3-bedroom, 2-bathroom single wide mobile home trailers.

2.1 3 EA – SINGLE WIDE STANDARD MOBILE HOME TRAILERS

2.1.1 All units must include 3 bedrooms. Each bedroom will have 1 closet attached.

2.1.2 All units must include 2 bathrooms with a sink, toilet, matching cabinets and a shower.

2.1.3 All units must include 1 bathroom that connects to the master bedroom.

2.1.4 All units must include 1 kitchen with a refrigerator, range, matching cabinets, and a large kitchen sink.

2.1.5 All units must include 1 living room.

2.1.6 All standard units must have wooden stairs with handrails to every entrance of the home.

2.1.7 All bedrooms, bathrooms and unit entrances must have their own doors, all to match.

2.1.8 All rooms in each of the units must have electrical outlets.

2.1.9 All units must but be equipped with 200-amp service.

2.1.10 All units must have a roof, flooring, windows, base boards, and painted walls of the same color.

2.1.11 All units must come with an HVAC unit to provide air conditioning and heat.

2.1.12 All units must be equipped with external plastic skirting around the bottom to conceal the space between the ground and the floor of the trailer.

2.1.13 All units must include 2 entrances/exits to be compliant with fire egress regulations.

2.2 2 EA - SINGLE WIDE ADA COMPLAINT MOBILE HOME TRAILERS

2.2.1 All units must include 3 bedrooms. Each bedroom will have 1 closet attached.

2.2.2 All units must include 2 bathrooms with a sink, toilet, matching cabinets and a shower.

2.2.3 All units must include one bathroom that connects to the master bedroom.

2.2.4 All units must include 1 kitchen with a refrigerator, range, matching cabinets, and a large kitchen sink.

2.2.5 All units must include 1 living room.

2.2.6 All ADA complaint units must have a wooden ramp to the front door. The second entrance will be equipped with wooden stairs and handrails.

2.2.7 All bedrooms, bathrooms and unit entrances must have their own doors, all to match.

2.2.8 All rooms in each of the units must have electrical outlets.

2.2.9 All units must but be equipped with 200-amp service.

2.2.10 All units must have a roof, flooring, windows, base boards, and painted walls of the same color.

2.2.11 All units must come with an HVAC unit to provide air conditioning and heat.

2.2.12 All units must be equipped with external plastic skirting around the bottom to conceal the space between the ground and the floor of the trailer.

2.2.13 All units must include 2 entrances/exits to be compliant with fire egress regulations.

2.3 REMOVAL & INSTALLATION REQUIREMENTS

2.3.1 The contractor must provide all necessary furnishing, materials, equipment, labor, supervision, and management required to complete this project. The contractor shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.3.2 All equipment installed or supplied must be new; no refurbished, reconditioned, remanufactured, counterfeit or ‘gray’ items will be accepted.

2.3.3 Contractor is responsible for connecting plumbing to water and septic tank on each unit.

2.3.4 Contractor is responsible for septic tank inspections for each unit.

2.3.5 Contractor is responsible for providing 200-amp electrical box.

2.3.6 Contractor is responsible for connecting each unit to its own 200-amp electrical box.

2.3.7 Contractor is responsible for connecting the A/C and heat to the HVAC unit.

2.3.8 Contractor is responsible for conducting a site evaluation for each unit.

2.3.9 Disposal: The contractor is responsible for post installation cleanup, which will include removal of all material, packaging and all other debris left as a result of installation. Government dumpsters and/or recycling containers shall not be available for disposal of furnishings materials, packaging or other debris during execution of contract. General clean-up of material, packaging and work areas will be conducted during job progress (at the end of each day as a minimum) to minimize unacceptable appearance of Mid-Bay Shores exterior to base population. All trash removed from the worksite shall be disposed of in accordance with state laws. Packaging and other recyclable materials shall be recycled wherever possible.

2.3.10 The contractor shall inspect all new appliances to ensure it is free of surface dirt and defects, the installation is complete, and the new appliances are ready for use.

2.3.11 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment and any on site storage being utilized.

2.3.12 The contractor shall be liable for any damage to Government property caused by the contractor or their representatives. Any damages identified by the contractor shall be immediately reported to the Contracting Officer.

2.3.13 During installation the contractor shall protect all furniture and building materials existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and other types of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any building, furniture or other Government materials. The contractor shall not repair damage to finishes but will be responsible to pay for damages. The contractor will be responsible for repairs at no cost to the Government.

2.3.14 The contractor shall provide all new components, completely assembled, installed and operational.

2.3.15 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.4 FINISH SELECTIONS

2.4.1 The contractor shall provide samples, to include but not limited to, fabric, finish, color, texture, and edge/trim selections to the Government for all items. Samples may be submitted electronically; however, the samples must accurately represent fabric, finish, color, texture, and edge/trim detail.

3.0 DELIVERY REQUIREMENTS

3.1 The contractor shall contact 42 FSS at least 15 working days prior to product shipment to ensure each building will be ready for installation by the furniture install start date(s) listed in the contract. The contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the PM confirms that the building is ready. At this time, the Contractor shall ensure they fully understand all site security regulations and have started any required procedures to minimize the impact on installation personnel. The Contractor shall notify the government of any issues related to the install schedule as defined in the contract. Phased installation is highly encouraged.

3.2 If a delay in delivery is requested by the PM, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the Government Project Manager and the Contracting Officer within one (1) working day.

3.3 The Contractor shall provide the Government with a minimum of 72-hour notification as to the date and time the trucks will arrive.

3.4 The contractor must ensure the drivers of the delivery vehicles have copies of the Purchase/Delivery Order (contract) for the items being delivered in order to gain access to the installation.

3.5 Trailers shall be delivered to the job site in the manufacturer’s original packaging with the item identification clearly shown.

3.6 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, in between the hours of 0800 and 1700 unless alternate arrangements are pre-approved by the Government.

3.7 Observed holidays: New Year's Day, Birthday of Dr. Martin Luther King, Jr., Memorial Day, Juneteenth Day, Independence Day, Labor Day, Thanksgiving Day and the following Friday, Christmas Eve, and Christmas Day. Any such holiday that falls on a Saturday shall be observed on the preceding Friday. Any such holiday that falls on a Sunday shall be observed on the following Monday.

3.8 Items shall be labeled with the Purchase Order number(s) provided in the Contract.

3.9 Below is the shipping address for 42 FSS/FSWO:

Mid-Bay Shores 801 White Point Rd Niceville, FL, 32578

3.10 The contractor shall be allowed access to the facility Monday through Friday, starting at 8:00 AM CDT until 5:00 PM CDT. Access outside the designated timeframe may be authorized by 42 FSS representative, at no additional cost to the Government.

3.11 The contractor shall contact 42 FSS prior to shipment and include all pertinent tracking information for shipment.

3.12 If the contractor is unable to complete the removal and storage of items before end of the workday, the contractor will secure those items and ensure they are protected from the elements. If the items are moved to a different storage site overnight, the contractor will be responsible for moving the items from the overnight storage site to its final location.

4.0. ALL MATERIALS WARRANTY

4.1 The contractor shall provide all standard manufacturer’s warranty in which the Manufacturer warrants products provided by the manufacturers against defects of material and workmanship under normal use and service.

5.0 PUNCH LIST INSPECTIONS

5.1 The contractor shall maintain a complete list of all items to be corrected (i.e., punch list) that shall include the deficient item and its location, description of the corrective action, order date for replacement items and estimated ship/delivery date for replacements and the dates that corrective action is planned to be complete.

5.2 The contractor shall provide a copy of the punch list to the Government Project Manager within one week after the completion.

5.3 The contractor shall provide updates to the punch lists to the Government Project Manager as work on the items progresses.