SOR - MCR AV TS Capability.docx

STATEMENT OF REQUIREMENT

MCR AV TS Capability

SUMMARY OF REQUIREMENT. LeMay Center Air Force Wargaming Institute at Maxwell Air Force Base, Alabama has a requirement to procure a mobile, TS/SCI-capable Audio-Visual (AV) roll-away kit for the Main Conference Room (MCR) in secure facility. This equipment is critical to establishing a fully compliant Temporary SCIF (T-SCIF) node, enabling secure, real-time participation in USSTRATCOM and Air Force wargaming exercises and high-tempo Joint Operations.

1.0 DESCRIPTION OF REQUIREMENT: The following are required for performance under this contract.

1.1 Site Survey: A thorough assessment of the existing equipment, cabling infrastructure, and physical environment.

1.2 Installation of the roll-away kit: On-site installation and wiring.

1.3 Programming: Programming and configuration of the VTC system to ensure compatibility, optimal performance, and adherence to security protocols along with the program that is currently in place.

1.4 Testing: Comprehensive testing of all VTC functions, including audio, video, data sharing, and encryption, to verify functionality and security compliance.

1.5 Security Compliance: Ensuring the VTC system meets all applicable security requirements and guidelines for handling classified information.

1.6 Documentation: Provision of detailed documentation outlining the installation and programming procedures, system configuration, and testing results.

1.7 Materials: Identification and cost of any necessary materials or components required for the reinstallation and reprogramming.

1.8 Labor: Detailed breakdown of labor costs associated with each phase of the project.

1.9 Travel: Estimate of travel expenses, if applicable.

1.10 Warranty: Information on any warranty provided for the work performed.

2.0 ITEM DESCRIPTION AND QUANTITY:

1. DELIVERY REQUIREMENTS: Maxwell AFB, AL 36112

1.0 TRAINING REQUIREMENTS: N/A

2.0 STANDARD WARRANTY: The contractor shall provide any Original Equipment Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government.

5.1 Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment and software.

5.2 Prior to project acceptance, the contractor shall provide written procedures, points of contact within company, and required information for all warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment and software.

3.0 GENERAL INFORMATION: Items must be brand new. Refurbished items are not authorized. NOTE: Add additional paragraphs, as needed, to describe your requirement.

4.0 FACILITY SECURITY CLEARANCE REQUIREMENTS: The Contractor must possess or obtain an appropriate facility security clearance as identified below prior to performing work on a classified Government contract:

( ) Top Secret

(X) Secret ( ) Confidential

If the contractor does not possess a facility clearance, the government will request one in most cases. This is a lengthy process, so determination will be made by government contracting agency (GCA) whether to accept and process FLC sponsorship. If GCA decides to sponsor the vendor for an FCL, no classified performance is authorized until interim FCL is awarded by DCSA.

5.0 PERSONNEL SECURITY CLEARANCE REQUIREMENTS: The personnel performing work on this contract will require a current security clearance as identified below:

( ) Top Secret/Sensitive Compartmented Information ( ) Top Secret

(X) Secret ( ) Confidential

The contractor’s Facility Security Office is responsible for initiating the required security clearance or verifying personnel for this contract have a current security clearance.

6.0 VISIT REQUEST: As prescribed by DAFFARS 5352.204-9000, Notification of Government Security Activities, the contractor shall notify the 42d Air Base Wing Information Protection Office 30 days before on-base performance of the service (42abw.ip.workflow@us.af.mil). The notification shall include:

9.1 Name, address, and telephone number of company representatives.

9.2 The contract number and contracting agency.

9.3 The highest level of classified information which contractor employees require access to.

9.4 The location(s) of service performance and future performance, if known.

9.5 The date service performance begins.

9.6 The estimated completion date of operations on base.

9.7 Any change to information previously provided under this paragraph.

9.8 Contractors participating in the National Industrial Security Program will use the Defense Information System for Security (DISS) to send Visit Requests to the unit security assistant. Send Visit Request to SMO Code: LEMAY CTR

9.9 Each contractor performing work on the contract will require a separate SMO Code Visit Request from the contactor. The visit request must include all prime and subcontract workers on the contract. Visit Requests will need to be renewed each time there are employee changes or a change of period of performance.

7.0 INSTALLATION ACCESS REQUIREMENTS: As prescribed by the DAFFARS 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

10.1 The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

10.2 The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work that’s been contracted to an official contractor.

10.3 During performance of the service, the contractor shall be responsible for obtaining the required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

10.4 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

10.5 Failure to comply with these requirements may result in the withholding of final payment. Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

8.0 CONTROLLED UNCLASSIFIED INFORMATION (CUI): The contractor shall comply with DoDI 5200.48, Controlled Unclassified Information, DoDI 5200.48_DAFI 16-1403, Controlled Unclassified Information, DoDM 5200.01v1_DAFMAN 16-1404v1, Information Security Program, and DoDM 5400.07_AFMAN33-302, Freedom of Information Act Program. The contractor shall monitor CUI aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information.

9.0 INFORMATION SECURITY: Contractors performing duties associated with this contract must adhere to all the standards for protecting classified information as specified in DoDM 5200.01, volumes 1-3, DoD Information Security Program, DoDM5200.01 Volume 3_DAFMAN 16-1404 Volume 3, Information Security Program Protection of Classified Information and all applicable supplements and operating instructions.

10.0 FREEDOM OF INFORMATION ACT PROGRAM (FOIA): The contractor shall comply with DODM 5400.07_AFMAN 33-302, DoD Freedom of Information Act (FOIA) Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public. The contractor shall comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, section 8013. The contractor shall maintain records in AFI 33-322, Records Management and Information Governance Program; and disposed of in accordance with Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims/.

11.0 REPORTING REQUIREMENTS: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and AFI 71-101, Volume-2 Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

12.0 WIRELESS ELECTRONIC DEVICES: No cell phones, camera cell phones, cordless telephones, wireless microphones, keyboards, mice, wireless or Infrared Local Area Networks (LANs), or devices are allowed in areas where classified information is discussed, briefed, or processed. “Area” refers to a room and/or to a space the size of a 3-meter radius sphere, centering on the classified source. All other Personal Electronic Devices, PEDs. All other wireless PEDs not specifically addressed above, that are used for storing, processing, and/or transmitting information shall not be operated in areas where classified information is electronically stored, processed, or transmitted.

13.0 INTERNAL OPERATING INSTRUCTIONS: The contractor will adhere to the Air Force activity Operating Instructions for internal circulation control, protection of resources and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations to include local written OIs.

14.0 TRAFFIC LAWS: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM 5200.08v3_AFMAN 31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

15.0 FIREARMS AND AMMUNITION: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

16.0 ILLEGAL WEAPONS: The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under the applicable federal laws.

19.1 Switchblade knives or knives with any type of automatic blade release.

19.2 An incendiary/explosive weapon (e.g., grenades, flash bangs).

19.3 Fireworks.

19.4 Homemade mortars, aka "tennis ball launchers" or similar devices.