SOR - Beacon and Wireless Control Switch.pdf

Statement of Requirements

(SOR)

“Install Beacon Light System” at

Joint Base Langley-Eustis, Ft. Eustis VA

26 March 2026

Project Manager: Vatanak Sam Chhim / David De La Cruz

1. Introduction

1.1. Mission: CES provides critical life safety support to designated facilities on Fort Eustis. Beacon lights are essential navigational aids, to help pilots locate airports and heliports from significant distances, especially at night or in low-visibility conditions.

1.2. Background: The existing beacon system on Felker Army Airfield on Fort Eustis needs to be modified to accommodate installation plans. The beacon shall be relocated from the Air Traffic Control Tower to a nearby Cell Tower. The existing system is made by the following manufacturer, Electrical & Construction Specialists, Inc. (ECS). To meet FAA Regulations, OEM components must be used to ensure compliance. This requirement directly supports the organization’s mission by preserving life safety, protecting critical infrastructure, and ensuring uninterrupted operational readiness. Maintaining a functional beacon light system reduces risk to personnel, safeguards mission essential facilities and ensures compliance with federal and installation safety standards. In addition, it prevents life safety gaps that could jeopardize occupants, damage assets, or disrupt mission execution.

1.3. Scope: The scope shall include all necessary equipment, materials, and work to provide a complete and usable beacon system. The current location of the beacon is on the Air Traffic Control Tower B2416. The beacon shall be relocated to Cell Tower B13606. The updated beacon system shall follow all applicable rules and regulations to include but not limited to: UFC 3-535- 01, AC 150/5345-12 & AC 150/5345-53. Due to the relocation, a wireless control system is needed to ensure connectivity between the Air Traffic Control Tower and the beacon. This updated system will comprise of the following components; beacon light, control box, photoelectric cell, control switch, pilot light, antennas, coaxial cables, power & grounding components. A more detailed description of the components and requirements is stated in Section 3.

2. General Requirements

2.1. Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2. Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays Monday through Friday excluding US federal holidays. Work hours are from 0800 to 1700 local Eastern Standard time.

3. Equipment Specifications & Installation Requirements

3.1. The contractor shall provide all equipment, material, and work to install a new code-compliant beacon light system that meets the requirements of Felker Army Airfield.

3.1.1 Control Function Requirements

- Include a physical On/Off/Auto switch in B2416

- Include a photoelectric cell for automatic controls based on lighting/weather conditions

- Include a physical On/Off switch on the control box at B13606

3.1.2 Original Equipment Manufacturer (OEM) Requirements

- The existing beacon system was manufactured and installed by Electrical & Consultation Specialists, Inc. (ECS). To comply with FAA regulations, only Original Equipment Manufacturer (OEM) components shall be used.

3.1.3 The following components shall be included as part of this effort. The contractor shall install these components in accordance with applicable rules and regulations and provide all incidental work to provide a complete and usable beacon light system.

Location 1 (B2416)

- Include a radio transmitter control box

- Include the On/Off/Auto switch and pilot light in the Air Traffic Control Tower console

- Include the antenna and coaxial cable (An unobstructed line-of-sight to other antenna is required)

- Include 120 volt power circuitry, surge protector, and necessary grounding components Location 2 (B13606)

- Include a new beacon light that meets applicable FAA regulations. Product information is as follows: Beacon Model ECS-224M, S/N ECS-372.

- Include a radio receiver control box

- Include a photoelectric cell

- Include the antenna and coaxial cable (An unobstructed line-of-sight to other antenna is required)

- Include a 20 amp, 120 volt circuit for the beacon

- Include a 15 amp, 120 volt circuit for the receiver control box

- Include surge protection and necessary grounding components

3.1.4 Continuity of Work Requirements

- Contractor shall ensure that existing beacon light stays operational until the time that the new beacon light is fully operational and usable by the Air Traffic Control Tower.

Upon completion, Contractor shall dispose of old system components.

3.1.5 Warranty Requirements

- Contractor shall provide a 2-year warranty on equipment and workmanship.

3.1.6 Frequency Requirements

- Contractor shall ensure that the frequency used in the new beacon light system follows all applicable rules and regulations. The used frequency also needs to be approved by Felker Airfield to ensure it does not interfere with existing airfield systems.

4. Special Requirements

4.1. Security & Safety

4.1.1 Operational Security (OPSEC): If any work is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any facility they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office.

The Contractor shall cooperate in any resulting safety investigation.

4.1.3 Must comply with FAA regulations and guidance.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new

B13606

B2416

N

Project Location: Install Beacon Light System installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 Materials are to be delivered to the following locations as listed below:

- Building 2416

- Address: 2416 Condon Rd, Fort Eustis, VA 23604

4.4 Government Furnished Material: N/A

4.5 Applicable Directives: N/A

Project Location