SOQGS232498 GSFM AE FINAL.pdf

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

STATEMENT OF QUALIFICATIONS

SOQ GS 23 24 98

FDACS PROJECT No: 1098

GADSDEN STATE FARMERS MARKET

NEW WAREHOUSE FACILITY

Architect & Engineering Services

Michelle O. Faircloth, Procurement Officer 407 S. Calhoun Street, SB-8 Mayo Building

Tallahassee, FL 32399-0800 850-617-7181

BIDS@FDACS.gov

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Protests must be filed with the Agency Clerk, Florida Department of Agriculture and Consumer Services, The Holland Building, 600 South Calhoun Street, Tallahassee, Florida 32399.

mailto:BIDS@FDACS.gov

STATEMENT OF QUALIFICATIONS

SPECIAL TERMS, CONDITIONS AND SPECIFICATIONS

SECTION 1. INTRODUCTORY SECTION

A. PURPOSE

The Florida Department of Agriculture and Consumer Services (hereinafter, FDACS, Department, or Owner) issues this Request for Statement of Qualifications (SOQ) to obtain the professional design and engineering services of an Architect/Engineer (hereinafter, A/E, Vendor, Firm, Respondent, or Applicant) to design plans, specifications, provide bid support, and construction administration services for the proposed Gadsden New Warehouse Facility at the Gadsden County State Farmers Market (GSFM), located at 18212 Blue Star Highway, Quincy, Florida 32351.

The GSFM intends to construct a new facility in collaboration with the FDACS Division of Food Nutrition and Wellness (FNW) for the United States Department of Agriculture (USDA) Foods for Schools Program. FDACS is responsible for administering the distribution of USDA donated foods to recipient agencies participating in the Foods for Schools Program. Administration of the program includes the receipt, handling, storage, and distribution of USDA donated foods to eligible recipient agencies within Florida. This specialized warehouse space will need to consider office space, dry space, freezer space, and cold storage for the FNW/USDA programs. Additionally, the design will include a maintenance work area for the entire GSFM property.

The value of the project to be constructed using these professional services is estimated at $3.6 million.

B. SCOPE OF PROJECT

This request for SOQ proposals is intended to address scope of work objectives relating to architecture, structural, civil, mechanical, and electrical systems engineering. Upon selection of the awarded firm, a design services proposal will be requested to complete all scope objectives for execution as a single project. Existing conditions must be surveyed to facilitate development of design plans, drawings, and specifications that will be utilized for bidding, permitting and construction.

The project scope, for which professional design and engineering services are required, is as follows:

1. Removal of remaining loading dock and storage structure.

2. Modifications to the existing site including some grading, drainage, and landscaping modifications.

3. The new warehouse needs are as follows:

a. Designed to Risk Category IV per Florida Building Code

b. Total Square Footage Needed: 25,000 sq/ft with 25 feet high ceilings.

• Total Dry Storage: 9,500 sq/ft o Including space for forklifts, pallet jacks, wrap machine, charging stations)

• Total Cooler Storage: 2,500 sq/ft

• Total Freezer Storage: 8,500 sq/ft

• Total Receiving/Loading Area: 1,000 sq/ft

• Total Office/Non-Storage Space: 1,500 sq/ft for new staff only o Offices (5), Bathrooms (3) 2 for staff, 1 for public, Break Room, Conference Room)

• Total GSFM Maintenance Work Area: 2,000 sq/ft o Conditioned office w/restroom and workshop/equipment area.

c. Number of Loading Docks: 5

• Each with a secured rolling door and height range of 48 – 52 inches.

d. Backup Generator:

• Automatic switching ability to operate when power failure is detected and to provide continuous power supply to the cold storage rooms.

e. Building Requirements for Freezer:

• Polyurethane (PU) Concrete flooring systems are the suggested type of flooring used in cold storage facilities. They are seamless, extremely hard-wearing, and temperature/thermal shock resistant.

• Floors, roofs, and walls should be thick enough to properly isolate temperatures.

Once the construction contractor selected by Owner executes the construction project contract documents, the awarded A/E firm will provide bid and construction administration services to the Owner through final completion and Owner acceptance of the project.

C. RELEVANT DESIGN EXPERIENCE

A/E firms should have relevant successful experience with the design and construction administration of architecture, structural, civil, mechanical, and electrical systems, alterations, improvements, renovations and/or repairs at commercial facilities, including exterior walls, siding, roofing, fenestrations, framing, interiors, ceilings, finishes, HVAC, plumbing and electrical.

Experience with warehouse and/or food service facilities is recommended. Representative samples of related work may be submitted in a separate binder.

Note: Firms are advised that plans and specifications for state A/E projects may be reused for subsequent construction projects.

D. SPECIFIC QUALIFICATIONS

Firms must be properly licensed in the State of Florida and qualified to practice or offer architectural and engineering services in accordance with Chapters 481 and 471, Florida Statutes (F.S.), at the time of the SOQ proposal submittal. Responding firms shall disclose whether use of a subconsultant is intended for scope beyond the principal practice or services offered by the respondent. Subconsultants must be appropriately licensed in the State of Florida and qualified to practice or offer services relating to its respective discipline in accordance with Florida law at the time of the SOQ proposal submission.

SECTION 2. TECHNICAL SPECIFICATIONS

The A/E firm selected will perform the following services for the project:

1. Survey existing conditions at project site to facilitate development of design documents.

2. Develop Contract Documents and a Specification Manual for all site and building permitting approvals and construction.

3. Develop estimates of probable construction cost.

4. Identify all permits and approvals required for the project that are related to the site, including local municipal or county requirements.

5. Assist with submission of all required application(s) for the approvals and/or permits required.

6. Respond to contractor scope of work inquiries and provide support during project bidding.

7. Assist with review of contractor bid proposals.

8. Provide construction administration services during the construction phase.

9. Review project submittals and provide responses to requests for information.

10. Conduct site visits to determine contract conformance of work.

11. Report observations and progress of the work to the Owner.

12. Certify project substantial completion and issue notification of any deficiencies.

13. Perform final inspection to facilitate approval and Owner acceptance of project.

14. Issue record drawings for the project.

15. Review project closeout documentation.

SECTION 3. SPECIAL INSTRUCTIONS TO RESPONDENTS

A. CALENDAR OF EVENTS

The following timeline will be strictly adhered to in all actions relative to this SOQ unless modified by the Department by written addendum. All required actions must be completed by the date and time indicated on the timeline. All times are Eastern Time (ET).

EVENT DATE/TIME (ET) LOCATION

RELEASE OF SOQ

VENDOR INFORMATION PORTAL

HTTPS://VENDOR.MYFLORIDAMAR

KETPLACE.COM/

LAST DAY FOR WRITTEN

INQUIRIES TO BE RECEIVED

BY THE DEPARTMENT

EMAIL: BIDS@FDACS.GOV

**ALL EMAILS SHOULD CONTAIN THE SOQ

NUMBER IN THE SUBJECT LINE OF THE EMAIL**

WRITTEN RESPONSES TO

WRITTEN INQUIRIES

(ANTICIPATED)

VENDOR INFORMATION PORTAL

HTTPS://VENDOR.MYFLORIDAMAR

KETPLACE.COM/

SOQ

PROPOSALS DUE

FLORIDA DEPARTMENT OF AGRICULTURE

AND CONSUMER SERVICES

407 S. CALHOUN STREET, SB-8 MAYO

BUILDING

TALLAHASSEE, FLORIDA 32399-0800

PUBLIC OPENING TELECONFERENCE NUMBER: 1 (888) 585 – 9008

CONFERENCE ROOM #: 407 639 217, #1

PUBLICATION OF SHORT LIST

(ANTICIPATED)

VENDOR INFORMATION PORTAL

HTTPS://VENDOR.MYFLORIDAMAR

KETPLACE.COM/

INTERVIEWS/PRESENTATIONS

WITH SELECTED FIRMS

(ANTICIPATED)

TBD

FINAL SELECTION RESULTS

(ANTICIPATED)

VENDOR INFORMATION PORTAL

HTTPS://VENDOR.MYFLORIDAMAR

KETPLACE.COM/

The Department shall utilize the State of Florida, MyFloridaMarketPlace Vendor Information Portal

03/13/2023

03/27/2023

5:00 PM

03/29/2023

04/15/2024

5:00 PM

04/16/2024

10:00 AM

04/22/2024

05/06/24-05/08/24

05/13/2024 https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ mailto:Bids@FDACS.gov https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

(VIP) as the single resource for all SOQ, Public Notice information in accordance with Rule 28- 102.001, Florida Administrative Code (F.A.C.)

B. RESPONDENT INQUIRIES

The Procurement Officer, acting on behalf of the FDACS, is the sole point of contact of official meetings, questions, and all procurement related matters relating to this solicitation from the date of the release of the solicitation until the FDACS Final Selection Results are posted on the VIP.

Questions related to this SOQ, must be received in writing, via email, by the Procurement Officer listed below, within the time indicated in the Calendar of Events. Oral inquiries, or those submitted after the period specified in the Calendar of Events, will not be acknowledged.

Responses to written questions will be posted on the VIP on or about the date referenced in the Timeline. The VIP is located at: HTTPS://VENDOR.MYFLORIDAMARKETPLACE.COM/

The Procurement Officer for this SOQ is:

Michelle O. Faircloth Florida Department of Agriculture and Consumer Services Email: Bids@FDACS.gov

**ALL EMAILS TO THE PROCUREMENT OFFICER SHOULD CONTAIN THE SOLICITATION

NUMBER IN THE SUBJECT LINE OF THE EMAIL**

C. MYFLORIDAMARKETPLACE (MFMP) REGISTRATION

Each vendor desiring to sell a commodity or contractual service, as defined in Section 287.012 F.S., to the State, is prequalified to do so and shall register in the MFMP system. Information about the registration process is available, and registration may be completed, at the MFMP Vendor Information. Portal website: https://vendor.myfloridamarketplace.com/. Interested persons lacking internet access may request assistance from the MFMP Customer Service at (866) 352-3776.

D. VENDOR SUBSTITUTE W-9

The Florida Department of Financial Services (DFS) requires all Respondents that conduct business with the state to electronically submit a Substitute W-9 Form to https://flvendor.myfloridacfo.com.

Forms and answers to frequently asked questions are located on that website once a registration has been completed. DFS may assist respondents with questions related to the substitute W9 process and can be reached by contacting (850) 413-5519, or FLW9@myfloridacfo.com.

The awarded Vendor must have a valid W-9 on file with the DFS prior to issuance of a contract.

This may be completed by the Vendor post-award and is not something which FDACS will consider in determining the responsiveness of a Proposal.

E. BUSINESS ENTITIES

Each firm submitting a response to this SOQ must be duly organized, validly existing, in good standing under the laws of the jurisdiction of its organization, and qualified to do business in Florida.

https://vendor.myfloridamarketplace.com/ mailto:Bids@FDACS.gov https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

SECTION 4. SOQ PROPOSAL PACKETS

A. NUMBER OF COPIES REQUIRED

One (1) digital USB of the proposal in its entirety, one (1) original hardbound copy of the SOQ proposal must be completed and submitted to the purchasing office in accordance with the proposal deadlines stated herein. The original must contain an original signature of an official of the potential service provider who is authorized to bind the service provider to the proposal.

Proposals shall be mailed to:

407 S. Calhoun Street, SB-8 Mayo Building Tallahassee, FL 32399-0800 850-617-7181

The SOQ number and title should be clearly visible on the outside of the proposal packaging.

B. STANDARD QUALIFYING DATA AND FORMS REQUIRED

The following items must be completed and submitted in order for SOQ proposals to be deemed responsive. Responses that are deemed incomplete will be rejected as non-responsive and will not be evaluated by the Department. Failure to submit any of the listed requirements will result in rejection of that response.

1. FDACS SOQ RESPONSE ACKNOWLEDGEMENT

Each vendor submitting a response to this SOQ must provide a completed Acknowledgement Form (ATTACHMENT A). This form shall be complete with all information and signature of an official of the Respondent who is legally authorized to contract for the Vendor. The signed original of this form must be included in the SOQ proposal package.

2. STANDARD FORMS 330 - ARCHITECT-ENGINEER QUALIFICATIONS

Each vendor must submit a complete Architect – Engineer Qualifications form. This form, not furnished by FDACS, may be obtained from the U.S. General Services Administration website: https://www.gsa.gov/system/files/SF330-21.pdf.

3. PROFESSIONAL QUALIFICATIONS SUPPLEMENT (PQS)

Respondents shall utilize the Professional Qualification Supplement (PQS) form as issued by the Florida Department of Management Services, Division of Real Estate Development and Management (Form AE12a). Form AE12a may be obtained from the Department of Management Services website under “Forms and Documents”: Forms and Documents / Building Construction / Real Estate Development and Management / Business Operations / Florida Department of Management Services - DMS (myflorida.com). The project listed herein will be administered directly by the Florida Department of Agriculture and Consumer Services.

4. REFERENCES

Respondent shall provide a minimum of three (3) customer recommendation letters for whom they have provided professional engineering services within the last five (5) years. The https://www.gsa.gov/system/files/SF330-21.pdf https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents

Department reserves the right to contact each customer reference to verify the information provided and validate the performance of the Respondent.

5. PROFESSIONAL REGISTRATION CERTIFICATES

A reproduction of the firm’s current professional registration certificate(s) is required for the services offered and must be in the name of the firm offering said services. Firms must be properly registered, at the time of application, to practice their profession in the state of Florida and with the appropriate state board governing the services offered. A verification of the current status with the appropriate state board shall be made before the recommendation and approval of a firm’s selection is finalized.

6. CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS FOR EXPENDITURE OF FEDERAL FUNDS

Any person submitting a response to this SOQ MUST execute the enclosed

CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS FOR EXPENDITURE OF FEDERAL FUNDS

(ATTACHMENT B) and enclose it with the bid or proposal. The Certification for Lobbying is required for expenditures $100,000 and above. The Certification for Debarment and Suspension and Other Responsibility Matters is required for expenditures $25,000 and above.

7. SCRUTINIZED COMPANIES AND PROHIBITED BUSINESS ACTIVITIES

Any person submitting a response to this SOQ MUST execute the enclosed CERTIFICATION REGARDING SCRUTINIZED COMPANIES (ATTACHMENT C). Pursuant to Section 287.135, F.S., a company is ineligible to, and may not bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel.

When goods or services to be provided are $1 million or more, Section 287.135, F.S., requires the contractor to certify that it is not 1) on the Scrutinized Companies with Activities in Sudan List; 2) on the Scrutinized Companies; with Activities in the Terrorism Sector List, created pursuant to Section 215.473, F.S., or 3) engaging in business operations in Cuba or Syria.

C. COST OF PREPARATION

The Department is not liable for any costs incurred by a proposer in response to this SOQ, including any oral presentations.

D. DISCLOSURE OF FIRM SUBMITTAL CONTENTS

All documentation produced as part of this solicitation shall become the exclusive property of the Department and may not be removed by the firm or its agents or returned. The Department shall have the right to use any or all ideas, or adaptations of the ideas, presented in any response.

Selection or rejection of a response shall not affect this right.

E. REDACTED COPY

All materials submitted as part of this solicitation will be a public record subject to the provisions of Chapter 119, Florida Statues. If a Respondent considers any portion of the documents, data, or records submitted in its SOQ response to this solicitation to be confidential, proprietary, trade secret, or otherwise not subject to disclosure pursuant to Chapter 119, F.S., the Respondent must mark the document as “Confidential” and simultaneously provide the Department with a “Redacted Copy” of its SOQ response and briefly describe in writing the grounds for claiming an exemption from the public records law, including the specific statutory citation for the exemption. This Redacted Copy shall contain the Department’s solicitation name, number, and the Respondent’s name on the cover and shall be clearly titled “Redacted Copy”. The Redacted Copy shall only redact those portions of material that the Respondent claims is confidential, exempt, proprietary, trade secret, or otherwise not subject to disclosure pursuant to Chapter 119, F.S. If the Respondent fails to submit a Redacted Copy, the Department is authorized to produce in its entirety the documents, data, or records submitted to the Department in response to a public records request for these records.

F. PUBLIC OPENING

The Public Opening for this solicitation will be available via teleconference.

DIAL – IN TELECONFERENCE NUMBER: 1 (888) 585 – 9008

CONFERENCE ROOM NUMBER: 407 639 217, Then # and follow prompts

Residents in the State of Florida who are hearing, sight or speech impaired, please contact Florida Relay at 1 (800) 955 – 8771 or visit https://www.ftri.org/relay for assistance.

G. REJECTION OF SOQ PROPOSAL RESPONSE

The Department reserves the right to reject any and all proposals, when such rejection is in the interest of the state of Florida, and to reject the proposal of a vendor who the Department determines is not in a position to perform the contract.

H. LATE SOQ PROPOSAL

SOQ Proposals received by the Department after the due date as specified in the Calendar of Events (or agency numbered addendum) will be rejected as untimely and will not be considered.

SOQ proposals may be delivered by United States Postal Service (USPS) mail, courier (FedEx/UPS), or hand delivered to the Nathan Mayo Building (407 S. Calhoun Street, Tallahassee, FL 32399); however, vendors are cautioned that shipment via USPS may not be guaranteed to be received by the Department on the scheduled due date / time. SOQ proposals MUST BE RECEIVED IN THE Department by the designated date and time listed. Postmarked or clocked in by FedEx, UPS or U.S. Postal Service is not acceptable for being received at the Department.

SECTION 5. SELECTION PROCEDURES

A. PRELIMINARY EVALUATION

1. The Procurement Officer will calculate scores for the following criterion, as provided in the PQS submission, utilizing the Florida Department of Management Services form AE 12b Architect – Engineer Evaluation Form (PD12), located at https://www.dms.myflorida.com/content/download/155360/1031613/AE12bArchitect-https://www.ftri.org/relay https://www.dms.myflorida.com/content/download/155360/1031613/AE12bArchitect-EngneerEvaluationForm-Template2-2023.pdf

EngneerEvaluationForm-Template2-2023.pdf:

a. Location to Proposed Project. Grading range of 0-10.

b. Previous Fee Volume for DMS and State Agency Work. Grading range of 0-3.

c. Current Workload. Grading range of 0-3

2. The selection committee will review each SOQ proposal response and independently score the responding firms in each of the following categories as specified in the PQS:

a. Relevant Design Experience. The relative experience of each applicant and their proposed team, with respect to the project scope will be judged and a relative rating assigned. Grading range of 0 - 24.

b. Ability to Perform Contract Delivery. The overall ability to consistently perform detailed and coordinated contract documents to ensure scope is within budget will be judged and a relative rating will be assigned. Grading range of 0 – 10.

3. The Procurement Officer shall tabulate the preliminary evaluation ranking of the firms under consideration based on the cumulative scores from the Procurement Officer and the selection committee as described above. The Department will select a minimum of three firms with the highest preliminary evaluation ranking to interview with the selection committee. A list of firms selected to interview with the selection committee will be published on the Vendor Information Portal.

B. INTERVIEW EVALUATION

1. Each firm selected for interview will be notified by email transmission of the date and time of its interview. Interviews will be conducted via video conference as approved by the Department.

Each firm selected for interview shall present and answer questions regarding its substantiating information and demonstrated performance of its past performance and references;

understanding of program and project requirements; and approach and methodology. The selection committee shall independently score the interview based on the following interview evaluation criterion in accordance with the PD12:

a. Past Performance/References: Based upon reference letters from previous clients’ relevant projects. Grading range 0 – 5.

b. Understand Program and Project Requirements: Based upon the firm’s ability to communicate how their team project combined experience will benefit the proposed project scope. Grading range of 0 – 25.

c. Approach and Methodology: Based on how the applicant and his consultants will approach the project and the methods they will use to plan, design, and administer the project. Grading range of 0 – 20.

2. The Procurement Officer shall tabulate the final ranking of firms based on the selection committee’s interview evaluation scores. The Department will select the firm most qualified to accomplish the work, according to the final ranking of firms, to begin negotiations and finalize a contract.

In the event of an impasse in contractual negotiations, as determined solely by the Department, https://www.dms.myflorida.com/content/download/155360/1031613/AE12bArchitect-EngneerEvaluationForm-Template2-2023.pdf with the top-ranked firm, the Department reserves the right to negotiate with the next highest-ranked firm. In the event of additional impasses in contractual negotiations, as determined solely by the Department, the Department reserves the right to continue negotiating with the successively highest-ranked firm until contractual negotiations are complete.

SECTION 6. SPECIAL CONDITIONS

A. CONTRACT TERMS AND CONDITIONS

The construction, interpretation, and performance of this resulting contract, and all transactions under it, shall be governed by the laws of the state of Florida. The contract documents shall include all terms and conditions of the solicitation specifications, any addenda, Respondent’s proposal, and Department’s A/E Contract (ATTACHMENT D, AGREEMENT BETWEEN OWNER AND ARCHITECT-ENGINEER) issued as a result of this SOQ.

SECTION 7. NOTIFICATIONS

A. POSTING OF SOQ RESPONSE RANKING

Firms selected for interview and the recommended award(s) will be posted for review by interested parties on the VIP located and will remain posted for a period of seventy-two (72) hours. Failure to file a protest within the time prescribed in Section 120.57(3), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S. Failure to file the proper bond at the time of filing the formal protest will result in denial of the protest.

Notice of Agency Decision does not guarantee award of a contract or purchase order.

B. ADDENDA

Any change to supplement, modify, or interpret any portion of the solicitation documents during the solicitation period will be accomplished by the issuance of written addenda to the solicitation documents, which will be publicly noticed on the VIP. No interpretation of the meaning of the drawings, specifications or other bidding documents, and no correction of any apparent ambiguity, inconsistency, or error therein will be made orally. Every request for such interpretation and supplemental instruction will be in the form of written addenda to the solicitation documents. Only the interpretation or correction so given by the FDACS in writing shall be binding, and prospective respondents are advised that no other source is authorized to give information concerning, to explain, or interpret the bidding documents.

C. AGENCY CONTACT

Pursuant to Section 287.057(25), F.S., respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

ATTACHMENT A

ACKNOWLEDGEMENT FORM

FLORIDA DEPARTMENT OF AGRICUTLUTRE

AND CONSUMER SERVICES

REQUEST FOR

STATEMENT OF QUALIFICATIONS

Agency Release Date: SUBMIT RESPONSE TO:

Florida Department of Agriculture and Consume Services Office of General Services - Purchasing Office 407 South Calhoun Street – Mayo Building, Room SB-8 Tallahassee, Florida 32399-0800

FDACS Number: SOQ GS 23 24 98

SOQ Due:

04/15/2024 @ 5:00 PM ET GADSDEN STATE FARMERS MARKET

NEW WAREHOUSE FACILITY

Architect & Engineering Services SOQ Public Opening:

04/16/2024 @ 10:00 AM ET

** ARCHITECT-ENGINEER:

**If a fictitious name is used, include registered name (i.e. XYZ, Inc.

DBA ABC)

Respondent Mailing Address: *Authorized Signature (Manual)

City, State, Zip:

Phone Number: *Typed Name and Title of Authorized Agent

Toll Free Number:

*This individual must have the authority to legally bind the Vendor to a contractual obligation. By submission of a signature on the response, the Vendor certifies that they agree to and shall comply with all RFQ specifications, terms and conditions contained herein.

Fax Number:

Email Address:

FEID Number:

Type of Business Entity (Corporation, LLC, partnership, etc.):

RESPONDENT CONTACTS:

Provide the name, title, address, telephone number, and email address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

Contact Name, Title: Contact Name, Title:

Address: Address:

Phone Number: Phone Number:

Fax Number: Fax Number:

Email Address: Email Address:

ATTACHMENT B

Florida Department of Agriculture and Consumer Services Division of Administration

CERTIFICATION REGARDING LOBBYING;

DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS

FOR EXPENDITURE OF FEDERAL FUNDS

LOBBYING

As required by 2 CFR 200, for persons entering into a contract, grant or cooperative agreement over $100,000 involving the expenditure of Federal funds, the undersigned certifies for itself and its principals that:

(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any Federal grant or cooperative agreement;

(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; and

(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

To be Assigned by the Department

PRINTED NAME/TITLE OF REPRESENTATIVE CONTRACT / PURCHASE ORDER NUMBER

SIGNATURE OF REPRESENTATIVE / DATE

DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

As required by 2 CFR 200, for persons entering into a contract, grant or cooperative agreement over $25,000 involving the expenditure of Federal funds, the undersigned certifies for itself and its principals that:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a Government entity (Federal, State, or local) with commission of any offenses enumerated in paragraph (b) of this certification; and

(d) Have not within a three-year period preceding this application had one or more public transaction (Federal, State, or local) terminated for cause or default; and

Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

To be Assigned by the Department

PRINTED NAME/TITLE OF REPRESENTATIVE CONTRACT / PURCHASE ORDER NUMBER

SIGNATURE OF REPRESENTATIVE / DATE

FDACS-01522 01/21

WILTON SIMPSON

COMMISSIONER

ATTACHMENT C

Florida Department of Agriculture and Consumer Services Division of Administration

CERTIFICATION REGARDING SCRUTINIZED COMPANIES

Certification Regarding Scrutinized Companies that Boycott Israel List and Engage in a Boycott of Israel I, _______________________________________ (Enter Name of Authorized Representative), as the authorized representative of __________________________________ (Enter Legal Name of Contractor), (the “company”) hereby certify that, the company has reviewed Section 287.135, Florida Statutes, and certify the company:

1. Is not listed on the Scrutinized Companies that Boycott Israel list and

2. Does not participate or engage in a boycott of Israel.

The List of Scrutinized Companies that Boycott Israel can be located on the State Board of Administration of Florida’s website at https://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/GlobalGovernanceMandates.aspx

I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the Company to civil penalties, attorney’s fees and other penalties and consequences as provided by Section 287.135, Florida Statutes.

Signature of Authorized Representative: Date:

Certification Regarding Scrutinized Companies List And Business Operations in Cuba/Syria I, _______________________________________ (Enter Name of Authorized Representative), as the authorized representative of __________________________________ (Enter Legal Name of Contractor), (the “company”) hereby certify that, the company has reviewed Florida Laws Chapter 2018-52 (revising Section 287.135, Florida Statutes) and Section 287.135, Florida Statutes, and certify the company:

1. Is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List.

The Scrutinized List of Prohibited Companies can be located on the State Board of Administration of Florida’s website at https://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/GlobalGovernanceMandates.aspx

I understand that Section 287.135, Florida Statutes, prohibits Florida state agencies from contracting for goods or services over $1,000,000, with companies on either List or that are engaged in business operations in Cuba or Syria, and that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the Company to civil penalties, attorney’s fees, and other penalties and consequences as provided by Section 287.135, Florida Statutes.

Signature of Authorized Representative: Date:

WILTON SIMPSON

COMMISSIONER

https://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/GlobalGovernanceMandates.aspx https://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/GlobalGovernanceMandates.aspx

ATTACHMENT D

FDACS-01575 11/23

AGREEMENT BETWEEN OWNER AND ARCHITECT-ENGINEER

FDACS PROJECT NO: 1098

SOLICITATION NO: SOQ GS 23 24 98

STATE FLAIR CODES: 4210############

Org Code and EO: #### Category: ######, Year: ####/##

PROJECT NAME AND LOCATION: Project Name Project Location Street Address City, State, Zip

ARCHITECT-ENGINEER: A/E Firm Name Mailing Address

AGREEMENT FOR ARCHITECT-ENGINEER SERVICES

THIS AGREEMENT FOR ARCHITECT-ENGINEER SERVICES (“Agreement”) is made and entered into this _____________day of ____________________________ in the year Two Thousand Twenty-Four (2024), by and between the Florida Department of Agriculture and Consumer Services, hereinafter called the Owner/Department, and

Architect-Engineer Firm Address

FEDERAL TAX ID NUMBER: ##-######

hereinafter called the Architect-Engineer.

WITNESSETH, that whereas the Owner intends to implement the project as described on the cover page of this Agreement.

NOW THEREFORE, the Owner and the Architect-Engineer, for the consideration hereinafter set forth, agree as follows:

ARTICLE 1: THE ARCHITECT-ENGINEER AGREES TO PROVIDE

PROFESSIONAL SERVICES FOR THE PROJECT AS HEREINAFTER SET FORTH

1.1 The only personnel of the Architect-Engineer authorized to work on the project (“Key Personnel”) shall be prescribed in the attached Exhibit I. The Architect-Engineer shall not deviate from these Key Personnel without first obtaining the written consent of the Owner.

1.2 The Architect-Engineer shall provide all services set forth in this Agreement consistent with the skill and care ordinarily provided by Florida-licensed architects or engineers under the same circumstances.

1.3 The Architect-Engineer shall comply with all federal, state, and local laws, rules, regulations, ordinances, codes, orders, judgments, and other governmental requirements that are applicable in any manner to the project or its funding. Ignorance on the part of the Architect-Engineer will in no way relieve the Architect- Engineer from this responsibility nor excuse the Architect-Engineer’s failure to comply therewith.

1.4 This Agreement supersedes any prior negotiations, representations, or agreements not included or incorporated into this agreement. In addition to any exhibits attached hereto, the following documents are incorporated into and made a part of this Agreement: (1) Florida Department of Agriculture and Consumer Services Statement of Qualifications, described above, dated _____________ (“SOQ Solicitation”); and (2) the Architect-Engineer’s responsive submission to the SOQ Solicitation (“SOQ Submission”). Any reference herein to a document (including this Agreement) is to that document as same which may be duly amended from time to time.

This Agreement may be amended only by written instrument signed by both the Owner and the Architect- Engineer. In the event of a conflict or inconsistency between any of the documents referenced in this Article 1.4, the controlling document(s) in order of precedence will be (1) this Agreement (including all attachments and exhibits attached hereto); (2) the SOQ Solicitation; and (3) the SOQ Submission.

ARTICLE 2: THE OWNER AGREES TO PAY

THE ARCHITECT-ENGINEER AS COMPENSATION FOR ITS SERVICES

2.1 For Basic Services, as defined in Article 3, the lump sum of $00,000.00 (XXX Thousand Dollars) is to be paid as described in Article 10.1(1).

2.2 Additional Services, as defined in Article 4, require prior written authorization from the Owner’s project manager, (insert name of FDACS project manager) (“Owner’s Project Manager”). Additional Services shall be paid either as a fixed rate fee per position category as set forth in Exhibit IV (“Fixed Rate Fee”) or as a lump sum of $00,000.00 (XXX Thousand Dollars) for the Architect-Engineer’s successful completion of all authorized Additional Services. The written authorization from the Owner’s Project Manager will specify whether the Additional Services are to be paid as a Fixed Rate Fee or as a lump sum.

2.3 Reimbursable Expense, as defined in Article 6, require prior written authorization from the Owner’s Project

Manager and will be paid in the amount expended as prescribed in Article 10.1(3) and Exhibit III.

ARTICLE 3: ARCHITECT-ENGINEER’S BASIC SERVICES

3.1 Concept / Schematic Design Phase

3.1.1 The Architect-Engineer shall consult with the Owner to ascertain the requirements of the project, including the Owner’s schedule, budget, project site, project purpose, and alternative approaches to design and construction of the Project.

3.1.2 The Architect-Engineer shall prepare Concept / Schematic Design Documents to be approved by the

Owner, which shall include a summary developed to sufficient detail to convey an initial indication of the design of the Project, functional relationships of all interior and exterior areas, the relationship of the Project to the site, the materials to be used in construction, and a summary of the types of mechanical, electrical, and structural systems to be utilized.

The Architect-Engineer shall provide to the Owner recommended solutions to all issues identified in the preliminary design of the Project and shall submit to the Owner two (2) hard (paper) copies and one (1) electronic copy of the Concept / Schematic Design Documents and an Estimate of Probable Project Construction Cost based on current area, volume, or other unit costs.

3.2 Design Development Phase

3.2.1 The Architect-Engineer shall prepare, from the approved Concept / Schematic Design Documents, the Design Development Documents (to be approved by the Owner) consisting of plans, elevations and other drawings, including perspective sketches, and outline specifications to fix and illustrate the size and character of the entire Project in its essentials as to kinds of materials, type of structure, mechanical, electrical systems, civil/sitework, and other such work as may be required to complete construction of the Project in accordance herewith.

The Architect-Engineer shall submit to the Owner two (2) hard (paper) copies and one (1) electronic copy of the Design Development Documents and a revised Estimated of Probable Project Construction Cost based on current area, volume, or other unit costs.

3.3 Construction Documents Phase

3.3.1 The Architect-Engineer shall prepare, from the approved Design Development Documents, Construction Documents (to be approve by the Owner) consisting of working drawings and specifications and setting forth in detail the work required for the architectural, civil, structural, mechanical, electrical, service-connected equipment, and civil/sitework necessary to complete construction of the Project in accordance herewith. Further, the Architect-Engineer shall assist in preparation of (1) all necessary bidding information applicable to the solicitation of the construction manager (“Construction Manager”) and general contractor (“Contractor”) for the Project; (2) general conditions of the construction contract to be entered into between the Owner and the Contractor (“Construction Contract”); (3) supplementary general conditions of the Construction Contract; and

(4) other contract forms as applicable to the Project as requested by the Owner.

The Architect-Engineer shall submit to the Owner two (2) hard (paper) copies and one (1) electronic copy of the Construction Documents and a further revised Estimate of Probable Project Construction

Costs based on current area, volume, or other unit costs. The Concept / Schematic Design Documents, Design Development Documents, and Construction Documents are collectively referred to herein as the “Project Documents”.

3.3.2 The Architect-Engineer shall promptly notify the Owner of any adjustments to the Estimates of

Probable Construction Cost indicated by changes in scope, requirements, or market conditions.

3.3.3 Upon Owner’s approval of the Construction Documents, the Architect-Engineer will furnish the

Owner with copies of the CADD/BIM documents as described in Article 3.3.7.

3.3.4 It shall be the responsibility of the Architect-Engineer to provide Project Documents which conform to applicable building and zoning codes and generally accepted construction industry standards.

The Architect-Engineer shall signify responsibility for the Construction Documents prepared pursuant to this Agreement by affixing its signature, date, and seal thereto as required by Chapters 471 and 481, Florida Statutes (F.S.).

Where this Agreement provides for the Owner’s approval of the Architect-Engineer’s design suggestions and decisions, such approval shall not relieve the Architect-Engineer of any responsibility or warranty hereunder.

3.3.5 When the facility(ies) being design under this Agreement meets the definition of a threshold building(s) as defined in Section 553.71(12), F.S., the Architect-Engineer must prepare and submit to the Owner and all applicable governmental permitting authorities (collectively, “Permitting Authority”) two (2) copies of a Threshold Building Inspection Plan. This Threshold Building Inspection Plan must give specific inspection procedures and schedules so that the building(s) will be adequately inspected for compliance with the Construction Documents. Since a building permit for construction of a threshold building cannot be obtained until this Threshold Building Inspection Plan has been submitted to the Permitting Authority, the Architect-Engineer must submit this Threshold Building Inspection Plan to the Permitting Authority simultaneously with the Construction Documents.

The Architect-Engineer shall insert the following statement on each sheet required by Chapters 471 and 481, F.S., to be signed, sealed, and dated by the Architect-Engineer:

“To the best of my knowledge, the plans, specifications, and addenda comply with the applicable minimum building codes.”

3.3.6 When the appropriation for the facility(ies) being design under this Agreement includes an amount for artwork pursuant to Section 255.043, F.S., the Architect-Engineer’s principal or project manager shall participate on the art selection committee which is to be organized and administered by the Department of State, State of Florida.

3.3.7 The Architect-Engineer shall use a computer aided design and drafting application (CADD) or building information modeling (BIM) software with related technologies and shall provide the Owner with two (2) sets of corresponding digital files at the conclusion of Construction Documents Phase defined in Article 3.3. Drawing files will be compatible with Autodesk “AutoCAD”, Autodesk “Revit” 2019, or a later version. One named electronic drawing file should yield exactly one final plot sheet.

The project manual (specifications) should be in Microsoft Word (.doc or .docx) or Adobe .pdf format.

Digital files shall be provided on media USB flash drive. Do not use compression programs, such as pkzip or winzip. Drawings are to be transmitted in a “bound” form with no x-refs and with all needed layers turned on. Include any special fonts or symbols (blocks) that may be needed to seamlessly open the file.

3.3.8 The Architect-Engineer shall assist the Owner in obtaining proposals from contractors and in awarding construction contracts.

3.4 Construction Phase – General Administration of Construction Contracts

3.4.1 To the extent provided by the Construction Contract, the Architect-Engineer shall make decisions on all claims between the Owner and Contractor and on all other matters relating to the execution and progress of the work or the interpretation of the Construction Documents. The Architect-Engineer shall check and approve samples, schedules, shop drawings and other submissions only for conformance with the design concept of the Project and for compliance with the information given by the Construction Documents, prepare change orders applicable to the Construction Contract (“Change Orders”), and assemble written guarantees required of the Contractor.

3.4.2 The Architect-Engineer will make periodic visits to the project site in order to become familiar with the progress and quality of the work and to determine in general if the work is proceeding in accordance with the Construction Documents. The minimum periodic visits shall be as prescribed in attached Exhibit II. On the basis of observations as a qualified professional while at the site, the Architect-Engineer will

(1) keep the Owner informed of the progress and the quality of the work;

(2) endeavor to guard the Owner against defects and deficiencies in the work of the contractors;

(3) promptly report to the Owner known deviations from the Construction Documents;

(4) promptly report to the Owner known deviations from the most recent construction schedule submitted by the Contractor; and

(5) promptly report to the Owner any defects or deficiencies observed in the work.

3.4.3 Based on such observations set forth in Article 3.4.2 and the Contractor’s Applications for Payment, the Architect-Engineer will determine the amount owed to the Contractor and will issue Certificates for Payment in such amounts. These certificates will constitute a representation to the Owner, based on such observations and the data comprising the Contractor’s Application for Payment that the work has progressed to the point indicated. By issuing a Certificate of Payment, the Architect- Engineer will also represent to the Owner that, to the best of the Architect-Engineer’s knowledge and information based on what its observations have revealed, the quality of the work is in accordance with the Construction Documents. The Architect-Engineer will conduct inspections to determine the dates of substantial and final completion and issue a final Certificate of Payment.

3.4.4 The Architect-Engineer shall certify the As-Built Drawings as recorded by the Contractor.

ARTICLE 4: ADDITIONAL SERVICES OF THE ARCHITECT-ENGINEER

The following services may cause the Architect-Engineer extra expense not accounted for in the Basic Services. If any of the following services are previously authorized in writing by the Owner’s Project Manager, they shall be paid for by the Owner either as a Lump Sum or as a Fixed Rate Fee, whichever is specified in the authorization.

4.1 Programming (if not provided by the Owner). The Architect-Engineer shall provide the services prescribed in

Article 10.1(2).

4.2 Additional services due to significant changes in general scope of the Project or its requirements including, changes in size, complexity, or character of construction.

4.3 Making measured drawings of existing construction when required for planning additions or alterations thereto.

4.4 Revising previously Owner-approved drawings or specifications to accomplish changes requested by the

Owner.

4.5 Providing a Detailed Cost Estimate.

4.6 When required by the Owner, preparing documents for alternate bids and Change Orders, or for supplemental work requested by the Owner after commencement of the Construction Phase.

4.7 Consultation concerning replacement of any work damaged by fire or other cause during construction and furnishing professional services of the types set forth in Article 3 as may be required in…